SIRAS for SEDS Coordinators: Training Guide

Learning focus

• Understand the SEDS Coordinator role and the relationship between local procedures, SIRAS, and CALPADS.
• Reach the correct SIRAS environment and complete account setup.
• Understand Active status and the major types of data maintained in SIRAS.
• Review account roles, permissions, and personal preferences.

Core resources

• Getting Started as a SEDS Coordinator
• Logging In to SIRAS
• SIRAS Record Status — importance of Active, Pending, and Inactive status
• Types of Data in SIRAS
• SIRAS User Access Roles and Permissions
• SIRAS User Preferences: Navigation, Display, Search, and Defaults

Suggested review

• Confirm access to Production and Training.
• Verify the user account, role, district or school assignments, and email address.
• Review how Current, Meeting, Next Year's, Pending, and Archived data are used.
• Confirm which SEDS duties are performed by the SEDS Coordinator, SIS Coordinator, district administrator, or SELPA.

Learning focus

• Move among students, menus, scopes, and found sets.
• Work safely when multiple staff members use the same student record.
• Find students and create useful student lists.
• Stay current with SIRAS communications and training opportunities.

Core resources

• Navigating SIRAS: Students, Scope, Menus, and Search
• Concurrent Usage — working with a team on the same record
• Search Help — finding students by name, initials, birthdate, local ID, SSID, eligibility, and other criteria
• Student List Help
• SIRAS Communications
• SIRAS Training
• SEDS Coordinator Office Hours

Suggested practice

• Locate a student using Quick Search.
• Change scope between available district, school, and individually assigned views.
• Create a found set and display selected fields in a student list.
• Reset the search and confirm the broader record set returns.
• Locate the SIRAS Bulletin Board, current communications, and Active and Known Issues.

Learning focus

• Coordinate the student lifecycle from arrival through departure or non-participation.
• Perform recurring data-monitoring and monthly administrative work.
• Support assessment and TOMS-related information.

Core resources

• New or Returning Students — onboarding student records
• When Students Leave or Stop Participating — offboarding and inactive outcomes
• Data Monitoring Tasks
• SEDS Coordinator Focus by Month
• TOMS and Assessment Information

Suggested review

• Walk through the expected process for a new or returning student.
• Review how a student is made Inactive and how the outcome affects CALPADS reporting.
• Identify the daily, weekly, monthly, seasonal, and census-related monitoring tasks assigned locally.
• Confirm who reviews assessment accommodations, TOMS data, and related extracts.

Learning focus

• Use SIRAS to answer administrative and program questions.
• Create projections and monitor upcoming or overdue work.
• Use predefined queries, lists, meeting reports, indicator reports, staffing reports, and service-log information.

Core resources

• Overdue As Of — projections for overdue students
• Predefined Queries, Lists, and Reports
• Next Year's Data — projections of incoming students
• Meeting Reports — reporting meeting totals held during a selected period
• Reporting Out-of-Home Care
• Performance Indicator Reports
• FTE Report
• Service Log FAQ

Suggested practice

• Run an upcoming or overdue projection.
• Open and review several predefined queries relevant to the local program.
• Create a meeting-count report for a selected period.
• Review an indicator, FTE, or service-related report used by the district.
• Document which recurring local reports should be run monthly, quarterly, or annually.

Learning focus

• Confirm that reportable SIRAS transactions are being sent to CALPADS.
• Review posted CALPADS errors and investigate the underlying SIRAS data.
• Understand the 16.21 report and compare CALPADS results with SIRAS data.

Core resources

• CALPADS Reporting in SIRAS — confirming that data is being sent monthly
• How to Fix Posted IVR Errors in SIRAS from CALPADS
• CALPADS Error Summary
• 16.21 Overdue Plan Review and Reevaluation List
• Reviewing SIRAS Data to Compare with the CALPADS 16.21 Report
• CALPADS Error Resolution Concepts

Suggested practice

• Locate recent CALPADS submission information and identify what was sent.
• Open a posted IVR error and trace it to the related SIRAS record or transaction.
• Review the district's 16.21 results and compare them with SIRAS monitoring lists.
• Identify which corrections are made in Current data, Meeting data, or an Archived transaction.
• Confirm the local schedule for resolving errors and reaching LEA approval.

• ☐ I can log in to the correct Production and Training environments.
• ☐ I understand the major SIRAS data areas and student record statuses.
• ☐ I can navigate students, scopes, menus, searches, and found sets.
• ☐ I know where to find current communications, training, and office hours.
• ☐ I understand the local process for onboarding and offboarding students.
• ☐ I know which data-monitoring and monthly tasks are assigned to me.
• ☐ I can use predefined queries, lists, projections, and reports.
• ☐ I can confirm whether data is being sent to CALPADS.
• ☐ I can begin investigating an IVR error or 16.21 discrepancy.
• ☐ I know when to contact district, SELPA, SIS, CALPADS, or SIRAS support staff.