• Getting Started as SEDS Coordinator
• System Event Calendar
• SIRAS SEDS Coordinator News
• Due Dates (IEP Reporting, DRDP, PSTS, etc.)
• SEDS Resources
• SEDS Training   [New or want a review?]
• SEDS Office Hours
• SPED Tasks by Month

• Helping teachers with Forms Manager issues.

• How do I find testing and accommodation information?

• How do I find things in SIRAS?

• I know what happened. What does it look like in CALPADS?

• More Frequently Asked Questions

• SEDS Resource List

• ADL annual determination letter queries

• CALPADS Error Summary

• Getting started, quick help for new admin staff.

• Meeting Delay Reasons

• Parent Response

• Search Help

• SIS Data Staff Guide   [SIS/CALPADS coordinators]
• Testing and Accommodations in SIRAS
• Transportation module

• Using SIRAS as a SEDS Coordinator

• Using SIRAS as SELPA

• Plan Adoption
• New or returning students - [ONBOARDING]
• When students leave - [OFFBOARDING]
• IEP Implementation Resources
• Finding un-affirmed Meetings
• Finding Do Not Report transactions
• After Rollover
• Preparing for Fall 1
• Before Rollover
• Preparing for EOY 4
• Data Audits
• Data Compliance
• Data Reporting to CALPADS (PPT Overview)
• Enrollment Help (PPT Overview)
• Error resolution
• Finding Private School Records
• Testing and Accommodations in SIRAS

• Updating a student record.

• User accounts

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• PSTS Post Secondary: Find and list help
• PSTS Post Secondary: Print and email
• PSTS Post Secondary: How to enter survey responses
• PSTS Post Secondary: How to send PSTS to CALPADS
• PSTS Post Secondary: PSTS Error help

• Establish and maintain primary full/half time SEDS coordinator position.
• Establish a SEDS coordinator backup, they can assist when working towards LEA Approve.
• Establish local policy and deadline for staff to follow regarding documenting signature attempts.
• Have SPED staff follow the policy for obtaining signatures or documenting attempts such that meeting events in SIRAS are open no longer than 90 days.
• Understand meeting events open more than 90 days are a liability for the District.
• ‘Plan of attack’ towards upcoming LEA Approve.
• Finding existing SSID for new students
• IFSP to IEP transition initial evaluations
• Establish and maintain preschool referral policy in writing
• Establish and maintain preschool to kinder transition policy in writing
• Maintain local copies of SELPA private school policies
• Inform SIRAS of any local school attending changes
• Establish local ‘Plan of attack’ towards upcoming LEA Approve.
• Document fields needed for monthly or quarterly local reports to be extracted from SIRAS.
• Document local policy for extracting and storing SIRAS data fields for local reporting. (Optional)

• The following are SIRAS suggestions, ultimately this is a local decision.
• Half to full time SEDS coordinator position to perform the LEA SIRAS Protocols.
• Provide SEDS coordinator with CALPADS permissions to report data to CALPADS
• SEDS coordinator is ideally filled by one person, delegates tasks as needed.
• SEDS coordinator works with SIS coordinator.
• Districts without a designated SEDS Coordinator still need the data monitoring and compliance tasks performed.
• Districts that do not give the designated SEDS Coordinator CALPADS SPED access roles will then need to add those duties to the SIS Coordinator. SIRAS suggests against this except for small districts as necessary.

• Sends data to CALPADS at least monthly.
• Reviews and fixes the imported errors in SIRAS.
• Reviews CALPADS data discrepancies in off census.
• Reviews CALPADS data certification errors during census.
• Perform monthly data extracts for local reports over time.
• Perform data monitoring in SIRAS.
• Perform compliance monitoring in SIRAS
• Perform 16.21 report review in CALPADS regularly
• Perform census day tasks leading up to and on census day.
• Do census day search and store
• Monitor for leftover meetings and assist staff closing meetings in timely manner.
• Work with SELPA for census certification.
• Seek assistance when there isn’t clarity on how to fix data entry issues.
• Onboarding for new/returning student record.
• Offboarding for students that leave or stop participating.
• Preparing the MIS page prior to providers opening the IEP manager event.

• When opening cover page, inspect it to ensure all latest IEP dates are accounted for.
• If the cover page doesn't mention the last IEP held a previous district, contact SEDS coordinator for help.
• Communicate to the SEDS coordinator any change of participation. Starting or stopping of participation.
• Document in SIRAS PWN when students stop participating by cessation of services or withdrawal, while still living in District.
• Document in SIRAS reasons for any meeting delay reason other than late without cause.
• Don't keep meetings open longer than 90 days.
• Follow your district policy on number of documented contact attempts needed to close out meeting event with no signature.
• Don't fill out next year's data form or revisions to next year's data form during a meeting in the Fall.

• Due Dates
• Data Monitoring
• Error Resolution
• Closing IEP, IFSP or ISP Meeting Events
• Fall 1 Census Preparation
• EOY 4 Preparation
• Resolving duplicate records
• Sending data to CALPADS
• Rejected data
• Revising data
• Certification of data

• Meeting concepts
• Part C Initial
• Part C to B Initial
• Part B Initial
• Triennial reevaluation
• Annual plan review
• 30 Day Review as plan review
• Amendments

• Before Rollover
• After Rollover
• Next Years Help
• Next Years Grade

• SIRAS student records
• SIRAS user accounts
• SIRAS meeting records
• SIRAS service records
• SIRAS service log records
• SWDS Student with disability status
• MEET IEP manager event like Initial evaluation, plan review or reevaluation
• PLAN Manual archive or IEP manager event reported by SIRAS
• SERV Paired to plan by plan effective date reported by SIRAS
• PSTS  Student with disability post secondary survey answers reported by SIRAS and SIS
• WBLR Workbased learning resource information collected and reported by the SIS only
• DRDP Desired Results Developmental Profile reported by SIRAS
• TOMS reported by SIRAS and SIS
• 504 reported by SIS only

• General User (Individually assigned)
• Site provider (Individually assigned and/or school user role)
• District provider (Individually assigned and/or district user role)
• SIRAS SEDS Coordinator (District admin)
• SIRAS SELPA
• SIRAS Reporting LEA
• SIRAS DSEA
• SIRAS DOR
• SIRAS DOL
• SIRAS School
• SIRAS Private School
• SIRAS NPA Provider (Individually assigned student)
• SIRAS NPS (NPS school administrator responsibility)
• SIRAS NPS Provider (Individually assigned student)

• Overview
• List reports
• Statistical reports
• Historical reports
• External reports

• Initial Evaluation Reporting
• Annual Plan Review Reporting
• Triennial Re-evaluation Reporting
• Amendment Reporting

SIRAS IEP meeting event types vs CALPADS files

Initial Evaluation:

• Minimally can report establishment of new SWDS, MEET if no eligibility or eligible no plan
• Or can report SWDS, MEET, PLAN, and SERV if participating

Annual Plan Review

• Will report MEET and PLAN with plan agreement, otherwise MEET Only

Triennial Reevaluation

• Can report change of SWDS, MEET and PLAN/SERV if plan agreed to.

30 Day Review

• If done as plan adoption, only PLAN/SERV are reported with agreement, no files reported with stay put.
• If done as plan review, will report MEET, PLAN/SERV if plan agreed to. Stay put reports only MEET.

Other Review

• Will never report a MEET, always reported as new PLAN/SERV only if plan agreed to.
• This is why we can’t change eligibility in an Other Review, staff must choose Triennial meeting event type in IEP manager if Eligibility will be discussed.

SIRAS scenarios vs expected record set in CALPADS

Plan adoption

• PLAN, SERV

Pending initial referral

• MEET with pending as of date

Initial Evaluation (Part B or Part C to B), eligible and participating

• SWDS 1, MEET Evaluation type 10, PLAN and SERV

Initial Evaluation (Part B or Part C to B), eligible and delayed participation.

• SWDS 2, Non participation 12, MEET Evaluation type 10

Entering SPED

Initial Evaluation (Part B or Part C to B), eligible and not participating other reason

• SWDS 2, Non participation 12, MEET Evaluation type 10

Initial Evaluation (Part B or Part C to B), eligible, FAPE declined

• SWDS 2, Non participation, MEET Evaluation type 10

Initial Evaluation (Part B or Part C to B), eligible, initial provision of eligibility declined

• SWDS 4, Non participation 27, MEET Evaluation type 10

Initial Evaluation (Part B or Part C to B), not eligible

• SWDS 4, Non participation 21, MEET Evaluation type 10

Initial Evaluation (Part C), eligible and participating

• SWDS 1, MEET Evaluation type 15, PLAN and SERV

Initial Evaluation (Part C), eligible and delayed participation.

• SWDS 2, Non participation 12, MEET Evaluation type 15

Initial Evaluation (Part C), eligible and not participating other reason

• SWDS 2, Non participation 12, MEET Evaluation type 15

Initial Evaluation (Part C), eligible, FAPE declined

• SWDS 2, Non participation, MEET Evaluation type 15

Initial Evaluation (Part C), eligible, initial provision of eligibility declined

• SWDS 4, Non participation 27, MEET Evaluation type 15

Initial Evaluation (Part C), not eligible

• SWDS 4, Non participation 21, MEET Evaluation type 15

Regular meetings

Annual Plan Review

• MEET

Triennial Reevaluation

• MEET, (SWDS)

30 Day Review (as Plan Review)

• MEET, PLAN, SERV

30 Day Review (Plan adoption)

• PLAN, SERV

Other Review

• PLAN, SERV (only if not stay put)

Amendment

• PLAN, SERV (only if not stay put)

Exiting SPED or stopping participation

No show or no longer enrolled in the district

If moved out of the area, no reporting required.

• SWDS status not changing, nothing to report.

If moved out of state, dropped out, completer or passed away.

• SWDS 3, non participation 31

Currently enrolled but stop participating and stay enrolled in public school.

Cessation of services notification to your district

• SWDS 2, Non participation 29

Currently enrolled but stop participating and stop public school enrollment

Cessation of services notification to your district

• SWDS 2, Non participation 29

Residing in district Eligible not participating

Returned to general ed. thru exit triennial

• SWDS 4, Non participation 30

HS Diploma

• SWDS 4, Not Eligible, Non participation 30 No longer eligible