The Student Lists available in SIRAS under Reporting will list all students in the found set, with a selected set of data, and can be grouped and sorted.  The default Management List is initially selected, and can be updated by selecting a Predefined List, or manually customizing the columns.

 

Predefined Lists

These are sets of fields and potentially coupled with search queries which are useful for viewing student data for particular scenarios.

Additional Help for Predefined Lists and Queries

 

Service List

Either select a predefined query for Services, or change the List Type under Edit List to Services

 

Edit List

Lists may also be edited so users can modify them to meet their needs. Click on Edit List just to the right of the Predefined Lists to make changes. The screen shot at the top of the next page shows the edit screen for the default Management List.

 

Group By

You can group by school or service for different types of counts

 

 

Columns (Left and Right)

The list at the left (to the right of the word Columns) shows the list of all fields that can be used to create a customized list. The list in the box at the right shows the fields that are currently in that list: School Attending, Birthdate, Grade, Last IEP Date, Last Evaluation Date, Primary Disability, and Primary Service. Note that the columns on the report going from left to right are exactly the same order as the list in the box on the right going from top to bottom.

To modify or edit the list, simply click on any field listed on the left and Add it to the list on the right. You can also click on any field in the list in the box on the right and click to move it Up or Down or Remove it from the list.

Below is an example of a list that was modified. The school, Last IEP date and Last Evaluation Date were removed, and the % Time in Gen Ed and case manager name were added. Fields that are added go to the bottom of the list but can be moved up or down. The Primary Service was moved to the top of the list by clicking on it, and then clicking on Up until it got to the top.



Note that the list in the box at the right shows the fields that are currently in that list: Primary Service, Birthdate, Grade, Primary Disability, % Time in Gen. Ed., and Case Manager.

 

Update List

Once the items have been selected for the new list, you can click on Update List, and the new list will appear below.

 

 

Save List

Once the list has been created, it can be saved by typing in a name next to Save List As and clicking on Save. Each user may create and save as many lists as desired.

The next time you want that same list with your current students, you simply open the Edit screen and select the desired list on the menu under Saved Lists and click on Load to bring up the list you saved.
 

Below is a quick guide to Customizing the Predefined Lists:
 

1.  Select the list that is closest to what you want.
2.  Click on Edit List.
3.  Click on any item you wish to remove from list, then click Remove.
4.  From the list of search items that can be used for the Columns in the report, select any item you wish to add and click Add. The items in the list are organized by categories to make it easier to find the one you need. If you know the name of the item you are looking for you can begin typing the name and it will take you to that item.
5.  Items will print out from left to right in the order they appear from top to bottom on this list.
6.  Move items up and down on the list using the up and down arrows.
7.  Once the items on the list are in the desired order, click on Update List.
8.  The updated (revised) list will appear below in place of the original list you selected.
9.  If the list is one you might wish to use again in the future, save it by putting a name to the right of Save As.
10.  The new list will go into your Saved Lists so that you can bring it up again by clicking Load.

Refer to the document on Using the Search Feature in SIRAS for ways to select specific students prior to opening a list. The combination of searching for particular students and customizing the lists can be very powerful in terms of case management. Many service providers create different lists for different purposes. It is generally a good idea to have one list that contains special education data to help keep track of due dates and another one for contact information that can save time logging into SIRAS to get parents phone numbers or other contact information.

You can also use the check boxes along the right side of the list to select specific students to include or omit from the list. Check the box next to the names of the selected student(s). Once you have selected all the students, click on the arrow to the right of the box and it will bring up a menu of choices: Find only marked, Omit marked, or Save marked as a query so you can pull up those same students again without having to check the boxes. Once you have made a selection, you can then print the list(s) for the group(s) defined by your choice. To bring back all of the records, click on Reset Search at the top of the screen.