CALPADS Error Summary

GERR0001 — Required Field Missing

(Field Name), Value: — Required Field Missing

CALPADS cannot accept the transaction without the named field. Open the archive linked by the Report Event Date, enter the accurate missing value, determine whether Current data also needs correction, clear the imported IVR, and resend.

GERR0005 — LEA Does Not Have Ownership for PLAN or SERV

The LEA does not have ownership of the student to make the Special Education Plan or Service update.

First confirm that the student was enrolled and participating and that the district should report the PLAN or SERV transaction.

• If the Plan Effective Date is correct, correct or add the CALPADS enrollment needed to overlap that date.
• If the enrollment is correct, review whether the Plan Effective Date or Report Event Date in the archived transaction is wrong.
• If the student was not participating, determine whether the PLAN should be sent at all.

GERR0005 — LEA Does Not Have Ownership for SWDS

The LEA does not have ownership of the student to make the Special Education Status update.

Confirm the student's actual participation start and the overlapping CALPADS enrollment.

• If the SWDS Status Effective Date is correct, correct or add the applicable CALPADS enrollment.
• If the enrollment is correct, review the SIRAS District Enrollment Date or other source of the participation-effective date in the archive.
• If participation had not begun, do not send a new SWDS [1] merely to remove the error.

IVR0612 — Existing PLAN with the Same Effective Start Date

Student has an existing record with the same Special Education Plan Effective Start Date.

Review CALPADS plan history and determine whether SIRAS is attempting to send a duplicate, a correction to an existing plan, or a previously completed archive that should not be resent.

Santa Clara SELPA special case: An archive dated before July 1, 2024 may previously have been sent under an older 43XX SELPA code and cannot simply be resent under SELPA 4310. Contact SIRAS Support or return the archive to Complete when appropriate.

MEET0351 — Parent Consent Date Before Referral Date

Initial Evaluation Parental Consent Date must be greater than the Special Education Referral Date.

Review the source documents. Correct the actual Referral Date or Parent Consent Date in Current data, then correct the pending or meeting archive separately. Do not create a new archive solely to correct the rejected historical transaction.

MEET0426 — Missing Meeting Delay Code

Missing Meeting Delay Code for Part B or Part C Initial Evaluation.

Enter the accurate Meeting Delay code and label in the affected archive. When the meeting only appears late because the date was changed to a continuation date, restore the actual original meeting date instead of adding an inaccurate delay reason.

MEET0721 — Invalid Pending As Of Date

Invalid Pending As Of Date in MEET record.

The prior Error Summary identified this as CALPADS known issue 7146. Verify the current CALPADS known-issues list before changing accurate data. Follow the current workaround or wait for resolution when CALPADS still identifies it as a system issue.

PLAN0390–PLAN0397 — Postsecondary Transition Fields

These codes have had dated, scenario-specific resolution guidance. Review PLAN0390–PLAN0397 Errors and confirm that its reporting-period assumptions apply to the student before resending an older archive.

PLAN0372 — Invalid Plan Type and Program Setting Combination

Invalid Special Education Plan Type and Special Education Program Setting combination.

Open the affected archive and review the student's age, grade, plan type, and Program Setting. Correct the archived transaction and Current data when both are inaccurate.

PLAN0658 — Invalid Degree of Support and Disability Combination

Invalid combination of Degree of Support and Disability codes.

Determine whether Degree of Support is required for the student's disability. When it is not required, remove it from Current data and from the affected archive, clear the IVR, and resend. Do not create a new archive solely for this correction.

SENR0439 / CERT147 — Adult Age Transition Status Required

Adult Age Students with Disabilities in Transition Status is required for this record.

This value is controlled through the applicable CALPADS enrollment information. Review SENR0439 or CERT147 for the field meaning and correction steps.

SENR0606F1 / SENR0606E4 — Missing Plan for an Enrolled SWDS [1] Student

Missing Plan Record for Enrolled Eligible and Participating Student with Disabilities.

Determine whether the student needs a receiving-district Plan Adoption, an Initial Evaluation future-start correction, an enrollment correction, or another historical PLAN transaction.

• Use the SENR0606 flowchart.
• For an Initial IEP before Census Day with participation beginning afterward, review SENR0606 Scenario 1.
• For incoming students, review Plan Adoption – Incoming Students and CALPADS Reporting.

SERV0327 — Missing Nonpublic Agency Identifier

Nonpublic Agency Identifier is required.

Confirm that the service provider is an NPA and enter the correct Nonpublic Agency Identification Code in the service and affected archive.

SERV0447 — Invalid Nonpublic Agency Identifier

The reported Nonpublic Agency Identifier is not valid.

Confirm the provider and code against the current CDE Nonpublic Schools and Agencies certification information. See NPA Help for SERV0447 and SERV0327.

SWDS0618 — New Status Must Differ from Previous Status

New Special Education Status must be different than previous Status.

SIRAS is attempting to send a status already present in CALPADS.

• If CALPADS already contains the correct status and everything required from the SIRAS event was reported, return the unnecessary archive transaction to Complete.
• If the CALPADS status is wrong or was reported by the wrong district, correct or remove that status before attempting to send the correct SIRAS transaction.

CRSE0640F2 — Special Education Course with General Education Students

The current Error Summary describes a Fall 2 scenario in which a special education student has no MEET records. When the student is currently in special education, the documented approach is to use the MEET-only report-status option from an appropriate recent archive to send the most recent plan review. When the student is not currently in special education, review the SWDS history and contact SIRAS Support.

DRDP Invalid Field Value — ASRS_NAME

The Primary Assessor Name cannot contain certain special characters or credentials. Enter the person's name without suffixes or credential punctuation, such as changing “Marty McFly, M.S., CCC-SLP” to “Marty McFly.”