SIRAS has many User Access Roles to create different types of tailored access.

• User Access Roles are assigned to accounts on the User Account Tab of the Manage Users/My Account area under the Tools menu.
• Only one district or school-level role need be assigned.
• Some roles can be combined.

• User access roles at the district level are not meant to be combined with other district or school level accounts.

• If a user is a District SPED clerk, we would not also assign them as District Admin 1.

 

Specific technical details on how the User Access Roles function:

• Each User can be assigned to multiple Access Roles, if necessary.  This is not typically required, as the most common required access configuations are usually contained within a single role.
• Each Role has a number of specific permissions, which are defined by SIRAS and are sometimes revised and expanded on due to changing requirements.
• Each Role is associated with one or more of the Special Ed, 504, or SST modules (default is Special Ed only).
• User logins always have just one of these designations selected.  The User's permissions become the combination of all their assigned Access Roles, limited to those Roles that are associated with that designation.

 

For example, a user might be assigned with School-level admin access on the 504 side via the 504 Coordinator role, and on the Special Ed side, they need Read Only access, so they also should be assigned the School Read Only role.  This user would have Read Only permissions when accessing Special Ed students, and administrator permissions when accessing 504 Plan students.

 

Chart of User Access Roles (PDF) (last updated 7/2025)

 How to Setup SST and 504 roles (PDF) (last updated 2017)

 

 

Most user accounts don't have any User Access Roles assigned.

 

These are what we know as 'general users'

General users will only see specific student records, user access roles added to a general user account will add more broad access.

 

If a staff person needs to see entire groups of student records, like at the school/site level or district level those are admin or site level roles.

 

Examples of commonly used Roles:

 

No Access Role

This is a 'General User', can only see individually assigned students.

 

504/SST Clerk

Grants highest access to the 504 and SST modules, to either individually assigned students or at the district level.

Can create records and users

 

504/SST Coordinator

Admin access, can create records but not users.

 

CALPADS Access

Combine with District level access to allow sending data to CALPADS.

 

District SPED Clerk

Grants highest level of access and should only be given to users who actually need this level of access.

They would be responsible for:

managing user accounts, manage transfers, resetting passwords, creating new accounts, assigning students, assigning schools, unlock MIS Summary page, reactivate meetings, etc.

This is the role that typically onboards incoming or makes inactive leaving student records.

For larger districts onboarding student records can be delegated to District Admin 1 or 2.

For Charter LEA's this is used instead of School level access.

Can edit provider assignments.

District Admin 1

Similar access to the SPED clerk but:

Can create records but can not create new users. 

Can edit provider assignments.

This access can be be given to directors and trusted program specialists.

This can be given to office staff who onboard incoming students.

Can see students district wide or just individually assigned.

District Admin 2

Has the ability to add/remove providers to student records.  No access to manage users or create new records.

Can not create new students or users.

Can update new record created by SIS integration and take scanned incoming IEP to make placeholder meeting for the incoming existing plan.

This can be given to office staff who onboard incoming students.

Can see students district wide or just individually assigned.

 

District Read Only

This can be for IT staff to assist in auditing SIRAS data with SIS data.
This can be for office staff to assist with filling out Forms Status in the IEP manager.

This can be for office staff to assist with uploading scanned documents for reference.

 

District Wide / Site Wide

Grants general user access but to the whole district or school(s) that are site assigned.

Can be useful for Nurse and other similar accounts that need to review any record in the district or particular sites.

Can see students district / site wide or just individually assigned.

 

Gen. User - Read Only

Grants access to only individual student records

 

Gen. User - Edit Providers

Grants access to only individual student records. Also allows adding other users to the same records the account already has access to.

This person can help maintain caseloads of their peers working on same records.

Can edit provider assignments.

 

Goals and Progress Service Log Only

Intended as add on for general user

 

Incoming School Read Only

Read only school level access to see incoming students

 

School SPED Clerk

Grants highest level of access and should only be given to users who actually need this level of access for the site.

Can be used for Charter School admins.

They would be responsible for:

managing user accounts, manage transfers, resetting passwords, creating new accounts, assigning students, assigning schools, unlock MIS Summary page, reactivate meetings, etc.

This is the role that typically onboards incoming or makes inactive leaving student records.

Can see students school wide or just individually assigned.

 

School Admin 1

Request and submit school transfers and add/remove school and providers to student records.

Can unlock MIS page to make edits.

Can edit provider assignments.

Can see students school wide or just individually assigned.

School Admin 2

Can edit provider assignments.

Can see students school wide or just individually assigned.

 

School Read Only

Allows read only access to all records at assigned sites.

Allows user to upload scanned documents for reference.

 

SELPA User

Grants access to all records in all LEA of the SELPA assigned.

Can see students SELPA wide or just individually assigned.

 

SELPA User (no transfer)

Similar access to SELPA User but limits access from allowing or initiating transfer between districts.

Can see students SELPA wide or just individually assigned.

 

SELPA Read Only

Grants read only access to all records in all LEA of the SELPA assigned.

 

Service Log Only

Allows general user access to Service Log data entry only for individually assigned records.

 

Service Log Only (District wide)

Allows district wide general user access to Service Log data entry only for the entire district assigned.

 

Service Log Only (School wide)

Allows site wide general user access to Service Log data entry only for the school(s) assigned.

 

Translator (District)

Grants access to any record in District this user is assigned that has 'Translation Required' checkbox checked for a meeting and the 'Complete' checkbox not checked.

 

Translator (Individual)

Grants access to any record specifically assigned to this user that has 'Translation Required' checkbox checked for a meeting and the 'Complete' checkbox not checked.

 

Translator (School)

Grants access to any record in any school(s) this user is assigned that has 'Translation Required' checkbox checked for a meeting and the 'Complete' checkbox not checked.

 

Temporarily Block Access

Blocks this user account from logging into SIRAS.

 

 

 

No User Access Roles = General User

 

 

User Access Role(s) assigned, look to description for what access is granted.