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[Testing and Accommodations in SIRAS] [SIRAS TOMS API FAQ] [SIRAS TOMS Export FAQ]
Steps to Completion:
- Enter credentials into TOMS area of SIRAS
- Confirm connection of credentials.
(see screenshots below!)
How to Use:
- Find specific record in SIRAS, go to /student info/accommodations area
- Have SIRAS pull TOMS accommodations as read only info in SIRAS
- Have SIRAS push the current state of accommodations into TOMS
SIS Coordinator:
A SIRAS user account with District SPED Clerk or District Admin 1 user access will be required to set up the TOMS API in SIRAS.
Once logged into SIRAS with that district level access, follow the instructions further down this page to give SIRAS the same TOMS credentials that your district attendance SIS system has.
If the user intends to send data for 504, the user account will require access to 504 records first.
At this time, the API will only send one student accommodations set at a time.
Once enabled there are two ways to send the data.
- The IEP team can allow SIRAS to send the updated accommodations when meetings are closed.
- The admin can select a specific student record and review/push accommodation data from/to TOMS.
Later in the year, batch capability will be added to this feature for admins. In the interim, keep using the SIRAS online test settings export for CAASPP and ELPAC. The export works the same in both designations for IEP and 504.
IEP Team: If your district has this feature enabled, you will see this message when finalizing a meeting.
'Send Accommodations to ETS/TOMS'. If checked, the accommodations from the meeting being closed will be pushed to TOMS when the meeting is finalized.
OVERVIEW:
• Use the same TOMS API credentials that are in your SIS already.
• If you don’t know, or can’t find the district TOMS credentials in place in your SIS already, your lead Site Testing Coordinator can work with your SIS admin to request new TOMS API credentials.
• If new credentials are generated, they will need to be set into both your SIS and Siras.
• The API functionality currently can only send one set of student accommodations at a time.
• The API can send both IEP and 504 accommodations.
• Once the bulk of the accommodations are in place from file upload, then the TOMS API button can be used in Siras to individually send updates as needed per student.
• Very important to always verify the results of any API data push carefully as this is a new feature. Report any findings to [email protected] if you find the data did not transfer as expected.
Setup:
Entering LEA API credentials for TOMS:
- Login to Siras as District Administrator
- Goto /Tools/SIRAS Admin
- Select the TOMS API Credentials tab
- Enter the TOMS API User Name
- Enter the TOMS API Secret Key
- Click Save Credentials
If you need help getting credentials, use the help link that is provided:
Once the credentials are saved:
• Verify the credentials:
• Go to /Reporting/Student Lists/Predefined Lists/
• Click on CAASPP Assessment button (this will find candidate records to test)
• This takes you to a student accommodation list
From the list, click the black triangle next to an eligible candidate to test the connection with.
Then in the Assessment Info area
• Click the TOMS API: Upload Accommodations Tab
In the TOMS API tab
• Click the ‘Connect to TOMS API’ button
• Verify successful connection
Once your session has been ‘Successfully authorized’ you can begin.
Once you are connected to the API there are three buttons.
• Open TOMS Site
• Query Test Settings
• Replace All Test Settings
1) Open TOMS Site (OPTIONAL)
• This is an easy shortcut to open TOMS
• Search in Toms for the student that you will be updating
• This is important to carefully review the data once it is sent.
2) Query Test Setting
• Use this button to pull the current data from TOMS to be viewable Siras
• This button does not update SIRAS!
• If you get a 404 error, this student does not have an SSID in TOMS
• If you get the ‘Successful GET:’ the new data that just showed up in this window is the existing accommodations data in TOMS already.
• (see screenshot at end of document)
3) Replace All Test Settings – This is the button to POST/SEND data to TOMS
• Use this when new accommodations are in place for a particular student
• When first using this feature, be sure to immediately login to TOMS to verify the accommodations as sent from Siras made it correctly.
• If you see discrepancies with what was sent vs what ended up in TOMS please email [email protected] directly.
