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Help for administrative users
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SIRAS for SELPA
- SIRAS Communications
- Preparing for Fall 1 Census Day 10/2/2024
- Data Record Procedures [When records need to be updated.]
- Data Monitoring Procedures [Looking for something to do?]
- Data Reporting Procedures and Examples
- Frequently Asked Questions
- SEDS CALPADS Resources
- Preparing for EOY 4 Census Day 6/30/2025
- Forms Manager Procedures [Managing IEP/504/SST form events]
- SIS Data Staff Guide [SIS/CALPADS coordinators]
- SEDS Training [New or want a review?]
- User Account Help
- Search Help
SIRAS Data Admin Calendar
This page is a timeline of scheduled events that occur annually for the SIRAS program:
- Each year, all import processes will pause operations. Exceptions can be made for specific districts on request.
- For 2024: SIS integrations with Siras will be stopped on June 8th.
- For 2024: SIS integration with SIRAS will start again on August 1st.
- July 1st- September 1st, 2024 only: CALPADS Reporting for events occurring within this period are omitted from reporting, to allow for a transition to new CALPADS codes
- Between mid-July and mid-August, the Rollover process will be triggered for each SELPA as agreed between SIRAS and SELPA administrators. See Rollover documentation for details on what exactly happens with the grade advance and application of next year's data.
- Instructions for after the rollover.
- New for 2024: September 1st, ESY Enrolled will be reset for all records
- Production Database copied to Training Database refresh: ~ January 1 and August 17 annually.
- DRDP Archival: ~1 month after the end of each DRDP period
- Academic Year: The current Academic Year is renewed on July 1st each year. However, there are several compliance-related search queries and statistical reports which will assume you are interested in the previous Academic Year up until August 1st.
SIRAS Concepts - Current Data vs Archived Data
Here are some SIRAS terms to better understand data in SIRAS.
Current Record: On the MIS Summary page is current data. It's the surface information, as of today. This is the information that populates the forms in the IEP/504/SST manager.
Archived Records: These are snapshot copies of the current record above. The archived record menu we see on the MIS Summary page allow access to see those archived transactions. When SIRAS sends data, the SWDS, MEET, PLAN and SERV record data being sent to CALPADS comes from the archived records.
The archived records are what SIRAS uses to populate CALPADS with SWDS, MEET, PLAN and SERV records.
When getting ready for Fall 1, SIRAS experts suggest researching current data first and if any, fixing whatever was reported wrong.
Then do a final analysis of the archived data, either already reported (complete) or about to be reported (pending).
Order of analysis is entirely up to you.
Current Data analysis examples:
Use the predefined queries, this finds all records out of compliance now
How to find all annuals or triennials overdue by Fall 1 or 6/30/2025 Results of these queries can be reviewed in Statistical Reports by LEA
How to find meetings that were held late Results of these queries can be reviewed in Statistical Reports by LEA
SIRAS CALPADS Reporting Summary
How to review SIRAS data in Table reporting format
How to find students who will be 5 by 10/2/2024:
These students will be needing updated program settings
These students will need % in gen. ed. populated
We will use the tables to analyze counts of how many upcoming out of compliance instances we will have.
Archived Data analysis examples:
Past reported data [report event date <= 6/30/2024 & Report Status = Complete]
Upcoming data to be sent [Report Status = Pending]
Look for pending events with report event date before or equal to 6/30/2024
There is priority to resolve these pending transactions from prior academic year.
