UPDATE: Another Annual Data Determination data pull is coming up.

Keep running your 16.21 overdue reports as of 12/13/2024.

Ensure the following for students that were enrolled with your district as of 10/2/2024 and are still enrolled now in 2025:

 

• Students that appear on the 16.21 that had their most recent meeting held late, have a valid meeting delay reason in place in CALPADS.
• Students that appear on the 16.21 that appear to be overdue for a plan review and/or triennial, and are overdue, and a meeting is in progress, (slide 13 here) get a pending meeting with a meeting delay reason in place.
• Students that appear on the 16.21 that appear to be overdue but have a meeting already held, but the meeting can't be closed yet, get a meeting in progress archive (slide 15 here) created to report the meeting.
• Students that appear on the 16.21 that appear to be overdue and the most recent meeting was reported on time, look for missing previous meeting record in CALPADS and seek support from [email protected] to report the historical meeting. Once the historical meeting is reported the current meeting will no longer look overdue.
• Getting ahead of overdues!   See help here for 'overdue as of'.

 

Watch this CDE video to show the process of using 16.21 to combine two excel sheets into one by virtue of keeping matching ID and removing non matching.

Key point is we are filtering on 'overdue plan review' and 'overdue reevaluation'

 

Scroll further for

 

• Looking for Initial evaluations that missed the 60 day timeline?
• Looking for Part C to Part B transitions that missed the 3rd birthday timeline?
• If you are looking for students flagged as missing the 'Tran Reg' indicators?

 

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Looking for Initial evaluations that missed the 60 day timeline?

Looking for Part C to Part B transitions that missed the 3rd birthday timeline?
 

 

Go to /Reporting/Student Lists/Predefined Lists

Open up 'Compliance Concerns/Overdues'

Look for the DINC2 and DINC3 buttons

 

 

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If you are looking for students flagged as missing the 'Tran Reg' indicators, use this query below:

 

 

 

 

 

 

Click Search To List

Add TRAN_REG1 to the list

Sort by TRAN_REG1

When the blanks come up to the top, these are the records that are probably triggering the warning in the ADR letter.

You will have to determine if the latest archive is missing known data at the time that can be fixed and resent.

If the indicators were not known at that time we may need to resend the archive after filling them all out as N in SIRAS and resending the archive.

Or if there was another amendment later that wasn't sent but did have the data, we can send that.

You will have to look at each case individually to determine the best course of action.

 

Contact [email protected] if you have questions.

 

 

 

 

 

Then find the same plan effective date in CALPADS

You can see this is the last plan on file that does not have the trans reg indicators.

Was this plan on a date the student was 16?

If so:

If they were known at the time, we can fill them out as appropriate and resend the archive.

If they were not known at the time, we can fill them out as all N or NA for 8 and resend the plan.

 

If the student turned 16 after the plan effective date on file in CALPADS.

Then we need to create a new plan as of the students 16th bday (assuming enrolled on that date)

The plan we send needs to contain all N/NA if post secondary wasn't known at the time the plan is effective as of.

Or we create an archive that has the known tran. reg. answers at the time.

The idea here is to not have 'Not Applicable' in CALPADS in the last plan that is in place.

Not Applicable means no Tran. Reg. answers of Y or N were filled in.

The error is that they are blank.

Further if they were N, then we need staff to get them filled out in an amendment and then reported.