1. In SIRAS, data monitoring begins with understanding errors and warnings on existing data.
2. In SIRAS, data monitoring also beings with understanding active status and what it implies.

Data Monitoring Tasks

• Daily Tasks
• Weekly Tasks
• SPED staff focus by specific months
• Before rollover
• After rollover
• Data monitoring Checklist

 

Data Monitoring Lists

• Pending referral list
• Special Ed. Program Data list
• School and District Data list
• Special Ed. INF/PRS Program Data list

 

Census Day Data Pull Report Tasks - On 10/2/2024

Active Status = active/pending, then predefined Student and Service data exports. Store securely

FTE Numbers must come from LEA Approved 16.14 extract from CALPADS!

• Run Age by Disability Report
• Run Disability by Plan Type 16.12 Report
• Run Disability by Federal Setting 16.13 Report
• Run Service by Disability 16.15 Report
• Plus any other local reports needed for estimates.

 

Projections and Analysis

• How to find all annuals or triennials overdue as of Fall 1 or 6/30/2025
• I want to find meetings that were held late
• How do I monitor the caseload totals of providers in my district?
• How do we find recent eligible not participating preschoolers entering TK now?

 

• 16.22 Non Participation Help
• 16.24 Meeting Help
• Monitoring the Siras Home Page for IEP team student assignment or removal requests.
• Monitoring the Siras Home Page for student record transfer requests.
• Monitoring the Siras Home Page for user transfer requests.
• Looking for anomalies
• Looking for updated records
• CALPADS IVR Errors in SIRAS
• Preparing CAASPP and ELPAC data for TOMS

 

Reporting meetings

• Initial Evaluation Reporting
• Annual Plan Review Reporting
• Triennial Re-evaluation Reporting
• Amendment Reporting