Support Center - Administrators
Feb 22, 2026
Support for SIRAS SEDS Coordinators
Communications - Getting Started
SEDS Coordinator Resources
-
Getting started, quick help for new admin staff.
- SIS Data Staff Guide [SIS/CALPADS coordinators]
- Testing and Accommodations in SIRAS
- Transportation module
-
LEA Contacts - How to find CALPADS contacts from other districts
SEDS Coordinator Common Tasks
- Plan Adoption
- New or returning students - [ONBOARDING]
- When students leave - [OFFBOARDING]
- Data Monitoring
- Data Record Procedures
- SPED Data Protocol by Status
- IEP Implementation Resources
- Finding un-affirmed Meetings
- Finding Do Not Report transactions
- After Rollover
- Preparing for Fall 1
- Before Rollover
- Preparing for EOY 1
- Data Audits
- Data Compliance
- Data Reporting to CALPADS (PPT Overview)
- Enrollment Help (PPT Overview)
- Error resolution
- Finding Private School Records
- Testing and Accommodations in SIRAS
-
Assigning CDE staff (FMTA) as 'CDE Access' to specific students
- PSTS Post Secondary: Find and list help
- PSTS Post Secondary: Print and email
- PSTS Post Secondary: How to enter survey responses
- PSTS Post Secondary: How to send PSTS to CALPADS
- PSTS Post Secondary: PSTS Error help
SIRAS District Best Practice
- Establish and maintain primary full/half time SEDS coordinator position.
- Establish a SEDS coordinator backup, they can assist when working towards LEA Approve.
- Establish local policy and deadline for staff to follow regarding documenting signature attempts.
- Have SPED staff follow the policy for obtaining signatures or documenting attempts such that meeting events in SIRAS are open no longer than 90 days.
- Understand meeting events open more than 90 days are a liability for the District.
- ‘Plan of attack’ towards upcoming LEA Approve.
- Finding existing SSID for new students
- IFSP to IEP transition initial evaluations
- Establish and maintain preschool referral policy in writing
- Establish and maintain preschool to kinder transition policy in writing
- Maintain local copies of SELPA private school policies
- Inform SIRAS of any local school attending changes
- Establish local ‘Plan of attack’ towards upcoming LEA Approve.
- Document fields needed for monthly or quarterly local reports to be extracted from SIRAS.
- Document local policy for extracting and storing SIRAS data fields for local reporting. (Optional)
SEDS Coordinator
- The following are SIRAS suggestions, ultimately this is a local decision.
- Half to full time SEDS coordinator position to perform the LEA SIRAS Protocols.
- Provide SEDS coordinator with CALPADS permissions to report data to CALPADS
- SEDS coordinator is ideally filled by one person, delegates tasks as needed.
- SEDS coordinator works with SIS coordinator.
- Districts without a designated SEDS Coordinator still need the data monitoring and compliance tasks performed.
- Districts that do not give the designated SEDS Coordinator CALPADS SPED access roles will then need to add those duties to the SIS Coordinator. SIRAS suggests against this except for small districts as necessary.
SEDS Coordinator Best Practice
- Perform data monitoring in SIRAS.
- Responsible for onboarding for new/returning student records.
- Responsible for offboarding for students that leave or stop participating.
- Preparing the MIS page prior to providers opening the first IEP manager event.
- Sends data to CALPADS at least monthly.
- Reviews and fixes errors in SIRAS.
- Reviews CALPADS data discrepancies in off census.
- Reviews CALPADS data certification errors during census.
- Perform monthly data extracts for local reports over time.
- Coordinates DRDP rating transcriptions into SIRAS for SPED students.
- Coordinates Post Secondary Survey data collection for HS students.
- Ensures Work Based Learning responses are transcribed into SIS.
- Ensures if 504 students are found eligible or no longer eligible for 504, that status is updated in the primary SIS.
- Perform compliance monitoring in SIRAS
- Perform 16.21 report review in CALPADS regularly
- Perform 16.25 report review in CALPADS regularly
- Perform census day tasks leading up to and on census day. [Preparing for Fall 1 Census] [Preparing for EOY Census]
- Do census day search and store
- Monitor for leftover meetings and assist staff closing meetings in timely manner.
- Work with SELPA for census certification.
- Seek assistance when there isn’t clarity on how to fix data entry issues. Contact [email protected]
Provider Best Practice
- When opening cover page, inspect it to ensure all latest IEP dates are accounted for.
- If the cover page doesn't mention the last IEP held a previous district, contact SEDS coordinator for help.
- Communicate to the SEDS coordinator any change of participation. Starting or stopping of participation.
- Document in SIRAS PWN when students stop participating by cessation of services or withdrawal, while still living in District.
- Document in SIRAS reasons for any meeting delay reason other than late without cause.
- Don't keep meetings open longer than 90 days.
- Follow your district policy on number of documented contact attempts needed to close out meeting event with no signature.
- Don't fill out next year's data form or revisions to next year's data form during a meeting in the Fall.
Compliance
Student Records
User Accounts
Meeting
- Meeting concepts
- Part C Initial
- Part C to B Initial
- Part B Initial
- Triennial reevaluation
- Annual plan review
- 30 Day Review as plan review
- Amendments
Summer Rollover Grade Advance
- Before Rollover
- After Rollover
- Next Years Help
- Next Years Grade
Scope Perspective
- General User (Individually assigned)
- Site provider (Individually assigned and/or school user role)
- District provider (Individually assigned and/or district user role)
- SIRAS SEDS Coordinator (District admin)
- SIRAS SELPA
- SIRAS Reporting LEA
- SIRAS DSEA
- SIRAS DOR
- SIRAS DOL
- SIRAS School
- SIRAS Private School
- SIRAS NPA Provider (Individually assigned student)
- SIRAS NPS (NPS school administrator responsibility)
- SIRAS NPS Provider (Individually assigned student)
