• SIRAS crash troubleshooting
• SEDS office hour opportunities
• Training opportunities
• SEDS coordinator FAQ
• Provider FAQ

• Background
• Purpose
• General Overview
• System Requirements
• Technical Assistance

• Overview
• SWDS
• MEET
• PLAN
• SERV
• PSTS
• WBLR
• DRDP
• TOMS
• 504

• System features
• Login types, user access roles
• Expected knowledge by user access role
• Limitations of the system
• SIS integration
• Form customization
• Custom data reports
• Service log to MediCal billing

• Getting started as a field provider
• Getting started as an LEA/Site administrator
• Getting started as SELPA Administrator
• For 504/SST, some areas (*) below are not applicable. See 504 Support Page or SST Support Page for further assistance.
• See Support for Providers and Provider FAQ for help starting out in SIRAS as a service provider. 
• See Support for Administrators for help specific to using SIRAS as a SELPA, district, or school-level administrator.
• What to do if you are neither user or administrator of SIRAS

• Overview
• List reports
• Statistical reports
• Historical reports
• External reports

SIRAS IEP meeting event types vs CALPADS files

Initial Evaluation:

• Minimally can report establishment of new SWDS, MEET if no eligibility or eligible no plan
• Or can report SWDS, MEET, PLAN, and SERV if participating

Annual Plan Review

• Will report MEET and PLAN with plan agreement, otherwise MEET Only

Triennial Reevaluation

• Can report change of SWDS, MEET and PLAN/SERV if plan agreed to.

30 Day Review

• Can report MEET, if done as plan review, otherwise PLAN/SERV only if plan agreed to.

Other Review

• Will never report a MEET, always reported as new PLAN/SERV only if plan agreed to.
• This is why we can’t change eligibility in an Other Review, staff must choose Triennial meeting event type in IEP manager if Eligibility will be discussed.

SIRAS scenarios vs expected record set in CALPADS

Plan adoption

• PLAN, SERV

Pending initial referral

• MEET with pending as of date

Initial Evaluation (Part B or Part C to B), eligible and participating

• SWDS 1, MEET Evaluation type 10, PLAN and SERV

Initial Evaluation (Part B or Part C to B), eligible and delayed participation.

• SWDS 2, Non participation 12, MEET Evaluation type 10

Entering SPED

Initial Evaluation (Part B or Part C to B), eligible and not participating other reason

• SWDS 2, Non participation 12, MEET Evaluation type 10

Initial Evaluation (Part B or Part C to B), eligible, FAPE declined

• SWDS 2, Non participation, MEET Evaluation type 10

Initial Evaluation (Part B or Part C to B), eligible, initial provision of eligibility declined

• SWDS 4, Non participation 27, MEET Evaluation type 10

Initial Evaluation (Part B or Part C to B), not eligible

• SWDS 4, Non participation 21, MEET Evaluation type 10

Initial Evaluation (Part C), eligible and participating

• SWDS 1, MEET Evaluation type 15, PLAN and SERV

Initial Evaluation (Part C), eligible and delayed participation.

• SWDS 2, Non participation 12, MEET Evaluation type 15

Initial Evaluation (Part C), eligible and not participating other reason

• SWDS 2, Non participation 12, MEET Evaluation type 15

Initial Evaluation (Part C), eligible, FAPE declined

• SWDS 2, Non participation, MEET Evaluation type 15

Initial Evaluation (Part C), eligible, initial provision of eligibility declined

• SWDS 4, Non participation 27, MEET Evaluation type 15

Initial Evaluation (Part C), not eligible

• SWDS 4, Non participation 21, MEET Evaluation type 15

Regular meetings

Annual Plan Review

• MEET

Triennial Reevaluation

• MEET, (SWDS)

30 Day Review (as Plan Review)

• MEET, PLAN, SERV

30 Day Review (Plan adoption)

• PLAN, SERV

Other Review

• PLAN, SERV (only if not stay put)

Amendment

• PLAN, SERV (only if not stay put)

Exiting SPED or stopping participation

No show or no longer enrolled in the district

If moved out of the area, no reporting required.

• SWDS status not changing, nothing to report.

If moved out of state, dropped out, completer or passed away.

• SWDS 3, non participation 31

Currently enrolled but stop participating and stay enrolled in public school.

Cessation of services notification to your district

• SWDS 2, Non participation 29

Currently enrolled but stop participating and stop public school enrollment

Cessation of services notification to your district

• SWDS 2, Non participation 29

Residing in district Eligible not participating

Returned to general ed. thru exit triennial

• SWDS 4, Non participation 30

HS Diploma

• SWDS 4, Not Eligible, Non participation 30 No longer eligible

• Criteria for inclusion of reporting
• Reporting Checklist
• Requirements for specific reports
• Fall 1 vs EOY 4
• Reporting deadlines
• Resolving duplicate records
• Reporting files to CALPADS
• Rejected data
• Revising data
• Certification of data

Selected State Law

Education code – Part 30 Special Education Programs
https://casetext.com/statute/california-codes/california-education-code/title-2-elementary-and-secondary-education/division-4-instruction-and-services/part-30-special-education-programs

Selected sections of Federal Law

20 U.S.C. Chapter 33 Education of Individual with Disabilities
https://uscode.house.gov/view.xhtml?path=/prelim@title20/chapter33&edition=prelim

CFR Title 34 Subtitle B Chapter III Part 300 Assistance to States for the education of children with disabilities
https://www.ecfr.gov/current/title-34/subtitle-B/chapter-III/part-300

Documentation of reported data fields

CALPADS Reporting File Documentation
https://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

TOMS Reporting
https://www.caaspp-elpac.org/resources/administration/toms-resources

DRDP Reporting
https://www.draccess.org/

SIRAS Systems
https://sirassystems.com