To add a recurring task to your calendar, open your calendar app, create a new event, set the date and time, then navigate to the "repeat" option and choose how often you want the task to repeat (daily, weekly, monthly, etc.) and save the event; the exact steps may vary slightly depending on your calendar platform.

1. Open your calendar app
2. Select Create or New event
3. Event can be date reminder or a task, whatever you prefer.
4. Enter the event details, including the title, date, time, and location
5. Select Does not repeat, change to repeat
6. Choose how often you want the event to repeat
7. Select Save or Send

If your district is going to LEA Approve during the Fall 1 amendment window, coordinate with SELPA to get SELPA approved again.

• • Run the SSID Extract and look for newly enrolled SWDS, send PLAN adoption if SWDS = 1
  • Print the lists to check them off as they are completed.
  • Review the Before Rollover Help Sheet
  • DRDP ratings needed to be completed prior to 12/31 focus on transcribing all ratings not in SIRAS yet.
  • DRDP Errors resolved and exception lists of all unable to rate provided to SELPA
  • Assist IEP team with transition meetings - Next years data setup - Sending and Receiving Procedures
  • Assist IEP team with review and fixing of accommodations - Predefined Assessment Lists
  • Look for past preschool eligible that may want to participate now (padlet link)
  • Review Testing and Accommodations information page in online test settings template XLSX
  • SEDS Coordinators check with Site Testing Admins as to when they plan to populate TOMS
  • TOMS Export Help
  • Post Secondary Surveys (HS Districts Only)\
    • Need to reach out to students by March/April.
    • In January, good time to review list for missing contacts to investigate.
    • PSTS Post Secondary: Find and list help

• UPDATE: ADR Letters going out soon, click  here for more info for SEDS coordinators.
• Be aware of SIRAS CALPADS related upcoming deadlines!
• Review 16.21 to look for compliance issues and plans to adopt.
• Assist IEP team with transition meetings - Next years data setup - Sending and Receiving Procedures
• Assist IEP team with review and fixing of accommodations - Predefined Assessment Lists
• TOMS SBAC/ELPAC Exports in online test settings template XLSX
• If TOMS Batch upload is complete, the TOMS API can be used as needed for individual student accommodations being updated.
• DRDPs ratings from Fall will be archived in Feb. to make way for Spring DRDP. Fall DRDP can be seen in student history.
• Leftover DRDP errors can be cleared now. Posted error help.
   
• Post Secondary Surveys (HS Districts Only)
  • Need to reach out to students by March/April.
  • Verify list for missing contacts to investigate.
  • PSTS Post Secondary: Find and list help
  • PSTS Post Secondary: Print and email
  • PSTS Post Secondary: How to enter survey responses
  • PSTS Post Secondary: How to send to CALPADS
  • PSTS Post Secondary: Error help

• • IEP Implementation period begins this month
  • CALPADS Regional Meetings this month
  • Run the SSID Extract or 16.21 report from CALPADS and look for newly enrolled SWDS, send PLAN adoption if SWDS = 1
  • Run the 16.21 report from CALPADS and look for meetings that appear overdue in CALPADS but just need a meeting in progress sent.
  • Run the 16.21 report from CALPADS and look for meetings that are overdue in CALPADS and need a pending meeting record with meeting delay reason sent.
  • Check in on low incidence numbers for your district.
  • We are now in the Spring DRDP rating period, make sure ratings are entered into SIRAS before June!
  • Finish setting Next Year's District for students going to another district next year.
  • Check Data Discrepancies Report in CALPADS
  • Look for past preschool eligible that may want to participate now 
  • Post Secondary Surveys (HS Districts Only) need to be sent out.
    • PSTS Post Secondary: Find and list help
    • PSTS Post Secondary: Print and email

• • IEP Implementation is underway!
  • Review Before Rollover
  • Run the SSID Extract or 16.21 report from CALPADS and look for newly enrolled SWDS, send PLAN adoption - They will have a different district than yours.
  • Run the 16.21 report from CALPADS and look for meetings that appear overdue in CALPADS but are not and just need a meeting in progress sent.
  • Run the 16.21 report from CALPADS and look for meetings that are overdue in CALPADS and need a pending meeting record with meeting delay reason sent.
  • Run the 16.21 report from CALPADS and look for meetings that were held late and verify the meeting delay reason sent.
  • Print the lists to check them off as they are completed.
  • DRDP Ratings are being done now and need to be entered into Siras.
  • Finish setting Next Year's District for students going to another district next year.
  • NEW - Check Data Discrepancies Report in CALPADS - Snapshots for CDD's start 5/6/2025!
  • Look for past preschool eligible that may want to participate now
  • Get a head start on your Reportable Exits
  • Post Secondary Surveys (HS Districts Only) need to be sent out.
    • Keep sending out survey questions by mail, email or phone.
    • PSTS Post Secondary: Find and list help
    • PSTS Post Secondary: Print and email
    • PSTS Post Secondary: How to enter survey responses
    • PSTS Post Secondary: How to send to CALPADS
    • PSTS Post Secondary: Error help

• • Use the SIRAS EOY 4 Checklist.   (padlet link)
  • Use the SIRAS Data Tracking Worksheet.   (padlet link)
  • DRDP rating transcriptions due by 5/23/2025. Clear all DRDP incomplete.
  • Finish up IEP Implementation export lists
  • Review Before Rollover
  • Be aware of SIRAS due dates.
  • Follow up with DRDP Not Started Incomplete and resolve DRDP Errors
  • Snapshots are now available as of 5/6/25, run EOY 4 Certification Reports in CALPADS
  • Continue to monitor 16.21 report from CALPADS
  •  
  • Finish setting Next Year's District for students going to another district next year.
  • Look for past preschool eligible that may want to participate now
  • Get a head start on your Reportable Exits
  • Post Secondary Surveys (HS Districts Only) need to be sent out.
    • Keep sending out survey questions by mail, email or phone.
    • PSTS Post Secondary: Find and list help
    • PSTS Post Secondary: Print and email
    • PSTS Post Secondary: How to enter survey responses
    • PSTS Post Secondary: How to send to CALPADS
    • PSTS Post Secondary: Error help

• • Keep up with the daily tasks.
  • Pick a date and calendar your weekly tasks.
  • Pick a date and calendar your monthly tasks.
  • Run the SSID Extract and look for newly enrolled SWDS, send PLAN adoption if SWDS = 1
  • Print the lists to check them off as they are completed.
  • Pull DINC Reports as of  6/30 to save for future reference.
  • 6/7/2024 Have all DRDP errors cleared and exception list complete.
  • 6/7/2024 Have all imported IVR Submission errors resolved in Siras
  • 6/8/2024 ALL SIS INTEGRATION IMPORTS INTO SIRAS TURNED OFF
  • 6/28/2024 PSTS Survey data entry complete
  • 6/28/2024 have all CALPADS Certification errors resolved
  • Start entering in next years Holiday events under /tools/siras admin
  • Schedule SELPA review for next month
  • Look for past preschool eligible that may want to participate now (Padlet link)
  • Get a head start on your Reportable Exits
  • Review Before Rollover Procedures
  • Review your 8.1a in CALPADS
  • Review your 16.14 for missing transition
  • Review your reportable exits
  • Have DRDP Not Started OR Incomplete for Preschool down to zero.
    

• Daily tasks
• Pick dates, calendar your weekly/monthly tasks.
• Compare 16.22 in CALPADS to 16.22 in Statistical Reports
• Review your reportable exits
• Verify SWDS effective date for Initials where there was no Plan
• All pending records sent from SIRAS to CALPADS
• No errors remaining posted in SIRAS
• Finalize or send Meeting records for annuals or triennials in progress.
• Batch inactivate 12th grade 504 and SST known to be completing
• Aim to LEA Approve first week of July
• Meet with SELPA first or second week of July
• Reach out to support@sirassystems.com for help.
• Review Before Rollover Help - It has your district rollover date
• Look for past preschool eligible that may want to participate now (Padlet link)
• Complete entering in school holidays for the coming year under /tools/siras admin
• If you have more than 40 plan adoption archives to create.

• Look for home page student transfer requests
• Look for home page student assignment add requests
• Look for home page student assignment remove requests
• Have lots of schools to change? email support@sirassystems.com
• Have logs of providers to change? email support@sirassystems.com
• Read End of Year Certification Deadline Letter from CDE
• Find students eligible last year but not participating until this year. Students starting new IEP services this year, we need to make them active.
• Review Annual Determination records in SIRAS. Data was pulled as of 8/20/2024.
• Review DRDP help for new eligibility requirements with DRDP
• Known new/returning eligible students to your district may need plan adoptions made.
• Use the 16.21 report to find students that arrived eligible but may not have notified the DO upon enrollment.
• Start entering in school holidays for the coming year under /tools/siras admin
• 'Feeder districts' should set next years District for the known district student will be transferring to next year. The sooner this is done, the sooner the next district can complete their projections for the coming year.
• Pick a date and calendar it for the daily tasks.
• Pick a date and calendar it for the weekly tasks.
• Pick a date and calendar it for the monthly tasks.
• Print the lists to check them off as they are completed.

​​

• Keep up with home page monitoring to find user account and student record transfer requests.
• Close out SIRAS Accounts for staff who have left.
• Don't create a duplicate SIRAS Account for new staff if they already have an existing SIRAS account, get it transferred.
• FTE results from Fall 1 2023 16.14 file need to be calculated and provided to your buisness office.
• Be sure to visit the preparing for Fall 1 task list page on a regular basis this month, focus on 'Before Fall 1 10/21/2024'
• Check Data Discrepancies Report in CALPADS.
• Continue finding students eligible last year but not participating until this year.
• Review DRDP help for new eligibility requirements with DRDP
• Known new/returning eligible students to your district may need plan adoptions made.
• Use the 16.21 report to find students that may need plan adoptions.
• Continue entering in school holidays for the coming year under /tools/siras admin
• If you are a 'Feeder district' set next years District for the known district student will be transferring to next year.

• October 1st is the Census Date!
• See Preparing for Fall 1 Census Day (Defer to tasks on this list)
• Print the lists to check them off as they are completed.
• Check CDD Report in CALPADS once snapshots are generated starting 10/2/2024
• DRDP Ratings can now  be entered into Siras.
• Finish setting Next Year's District for students going to another district next year.
• Check Data Discrepancies Report in CALPADS up until snapshots ready for CCDs by first week of Oct.

• Keep running the 16.21 report as of 10/2/2024
• Make sure to watch or minimally review the CDE Roadshow PPT for Fall 1
• DRDP Ratings need to be entered into Siras.
• Finish setting Next Year's District for students going to another district next year.
• All IVRs posted in SIRAS should be cleared by now, if not, contact support@sirassystems.com for help.
• Another Annual Determination data pull is coming up on 12/13/2024, click here for more information on ADR

• CALPADS LEA Approve Deadline is 12/13/2024!
• CDE Data Quality Check Error Resolutions
• Pick a date and calendar it for the weekly tasks.
• Pick a date and calendar it for the monthly tasks.
• Not done with Fall 1 yet and still have CDD Errors? Email support@sirassystems.com
• Keep running 16.21 to look for plan adoption candidates.
• Final reviewing of 16.21 to look for any records showing as overdue when they are not.
• Final reviewing of 16.21 to look for any records showing as overdue with missing meeting delay reasons.
• Click here for 16.21 Help Sheet
• December 13, 2024 is the Annual Determination Letter Data pull
• All DRDP ratings should have already been entered into SIRAS by now.
• Keep running the DRDP Not Started/Incomplete button to get all ratings complete before staff leave on break.
• Click here for DRDP Help Sheet