On Fall 1 Census Day Tasks
Aug 24, 2026
Fall 1 2026 Census Day: October 7, 2026
Use this checklist on the actual Fall 1 Census Day to preserve the SIRAS population and local evidence that will be used later to reconcile CALPADS Fall 1 certification. Use Due Dates for current reporting/certification deadlines.
Use this checklist on the actual Fall 1 Census Day to preserve the SIRAS population and local evidence that will be used later to reconcile CALPADS Fall 1 certification. Use Due Dates for current reporting/certification deadlines.
Before Census Day:
Complete the preparation workflow in Preparing for Fall 1 Census Day and the focused CDE Local SEDS Audit Checklist.
Complete the preparation workflow in Preparing for Fall 1 Census Day and the focused CDE Local SEDS Audit Checklist.
Census Day Checklist for SIRAS
- ☐ Complete Census Day Search and Store on the actual Census Day.
- ☐ Run and save 16.12 Plan Type by Disability Matrix from SIRAS.
- ☐ Run and save 16.13 Disability and Federal Setting Matrix from SIRAS.
- ☐ Run and save 16.15 Disability and Service Matrix from SIRAS.
- ☐ Run and save the Age by Disability Matrix.
- ☐ Run FTE Excess Cost reports when used by the district/SELPA for later Fall 1 comparison.
- ☐ Run the applicable Out of Home Care Estimates.
- ☐ Complete the Credential Audit: Census Day Student Lists and Exports when used locally.
- ☐ Run the Low Incidence Report when required for local review.
- ☐ Your district may use SIRAS data to evaluate staff categorization. If so, collect Personnel Data Report (PDR) information using the current-year PDR TAG/instructions supplied by the applicable district, SELPA, or current authoritative source.
- ☐ Run any additional Census Day reports/extracts required by your district or SELPA.
- ☐ Save the related
.xlsx,.csv, and.pdffiles together in a secure district-approved Fall 1 2026 folder using clear Census Day file names.
Why save the Census Day package?
SIRAS Current data will continue to change after Census Day. The saved extracts provide local point-in-time evidence that can later be compared with the certified CALPADS 16.14 student-level population and other Fall 1 reports.
SIRAS Current data will continue to change after Census Day. The saved extracts provide local point-in-time evidence that can later be compared with the certified CALPADS 16.14 student-level population and other Fall 1 reports.
Do not rerun a later Current report and assume it recreates Census Day.
If a required Census Day snapshot was missed, use the historical/reconstruction guidance appropriate to that task rather than silently substituting a later Current population.
If a required Census Day snapshot was missed, use the historical/reconstruction guidance appropriate to that task rather than silently substituting a later Current population.
After the Snapshot Is Saved
- Continue routine SEDS submission and error resolution through the Fall 1 cycle.
- Use LEA Data Monitoring Tasks for recurring monitoring.
- Use Investigate a Questionable Record when a population, date, or history does not make sense.
- Use Process for Error Resolution once the correction path is verified.
- Use Reporting data to CALPADS and CALPADS Submission Log Help to submit and verify corrected reporting transactions.
