Audit Checklist

Finalize or Close Meetings That Can Be Completed

• Run Meeting Reports to find meetings that may be ready to complete.
• Review meetings that are in progress, awaiting consent, or have partial consent and complete the appropriate SIRAS workflow when the required information is available.
• Use Finalizing a Meeting for parent-response and finalization guidance.

Back to top

Review Students or Transactions Marked Do Not Report

• Review all CALPADS IVR Errors Posted in SIRAS.
• An imported CALPADS IVR temporarily places a Do Not Report block on the affected archived transaction until the posted error is cleared.
• Correct first; clear second. Clearing the displayed error does not correct the underlying data.
• Continue working the error queue and pending reporting before the current Fall 1 local/certification targets. Use Due Dates rather than relying on a prior-year date copied into this checklist.
• After transaction-level IVRs are resolved and required data has posted, review remaining SPED-related certification data discrepancies in CALPADS.

Back to top

Verify Active / Pending / Inactive Status Against Enrollment and Field Information

• Reach out to IEP teams when needed to confirm students who exited special education before Census Day. See Student Record Offboarding.
• Students enrolled and participating in special education on 10/7/2026 should be represented as Active for the Census Day population.
• Students whose enrollment/participation begins on or after 10/8/2026 should not be counted as participating on Census Day; use the appropriate Pending/onboarding workflow.
• Students who stopped being enrolled and/or participating on or before 10/7/2026 should not remain Active for the Census Day population.
• Use Census Day Search and Store on Census Day to preserve the SIRAS population used for Fall 1 comparison.

Back to top

Ensure SSID and Local ID Fields Are Populated

• Verify all active records have both the SSID and local Student ID populated as expected.
• Use predefined student lists, sorting, or other SIRAS list tools to find blank values.
• The district SIS integration should normally keep district-controlled identity/enrollment information aligned.
• If the expected local ID is not appearing in SIRAS, verify the SIS source/integration and contact SIRAS Support when the integration result is not correct.

Back to top

Ensure Transition Indicators Are Populated for Students Who Will Be 16 on Census Day

• Use DINC 4 Transition Regulation Indicators to identify records that need review.
• There is NO NEED to populate Blank Transition Indicators with N values, SIRAS reports this automatically.
• How to find students who will be 16 by end of year

Back to top

Review General Education Participation Percentage

• Use Cleaning up Program Setting and Related Data to review General Education Participation % and related program data.
• Look for values that are missing, transposed, or inconsistent with the student's actual program.

Back to top

Review Program Setting

• Use Cleaning up Program Setting and Related Data to review students whose age/grade requires a school-age Program Setting.
• Pay particular attention to students age 5 or older who are enrolled in TK or higher and should no longer be represented with a preschool setting.

Back to top

Review Degree of Support

• Run the predefined query Compliance Concerns > Degree of Support Missing/Required. Review and address all records returned by the query.
• Run the predefined query Data Monitoring > Degree of Support for Disability Needs Reporting and review any records that need reporting attention.
• Use the Degree of Support Help Sheet for further information.

Back to top

Review Overdue / Pending MEET Reporting as of Census Day

• Use Compliance Monitoring to review upcoming, overdue, and as-of-date meeting populations.
• Compare with CALPADS 16.21: DINC 1 Overdue Plan Review & Reevaluation Monitoring as appropriate.
• For students coming from a different SELPA/district, verify whether Plan Adoption is required.
• Verify late meetings have the correct Meeting Delay Reason.
• Use Pending when the required meeting will occur after Census Day and the pending event must be reported.
• Use Meeting In Progress when the meeting occurred by Census Day but cannot yet be finalized.

Back to top

Review District of Special Education Accountability (DSEA)

• Use DSEA District of Special Education Accountability Help to review the applicable DSEA information/extracts.
• Verify the DSEA assignment reflects the student's actual accountability situation before certification review.

Back to top

Compare SIS and SEDS Identity Data

Compare district SIS and SIRAS/SEDS data so students are identified consistently across systems. Review items such as:

• student name;
• birth date;
• SSID and local ID;
• race/ethnicity and other district-controlled demographics when relevant; and
• district enrollment information used by SEDS reporting.

Use Data Export Help or Data Export: Special Education and Section 504 Data from SIRAS to SIS when an export is needed for comparison. For larger SIRAS/CALPADS reconciliation work, see SIRAS vs. CALPADS Bulk Extract Reconciliation.

Finish the Audit

Back to top