[This is a live document, continually updated. 09232024]

 

See the 'On Fall 1 10/2/2024' section for complete task list of what to do on the un-duplicated Fall 1 census date.

 

But why does this need to be done?

 

The reasoning behind this stems back from CASEMIS days when this was the only way to have a reliable way to have this number was to extract this data from your SEDS System at the time and store this file separately from live data.  SIRAS has always had this ability going back to 2010 to store CASEMIS extracts. But when we went to the transactional method of storing data for CALPADS, all transactions are stored, not just the CASEMIS census date ones.

 

Now that we have CALPADS, it stores our census data so the question of 'how many active students do we have on Fall 1 2023' needs to come from your 16. reports of SELPA approved data.
We can use the 16.14 report from CALPADS to run all sorts of 'historical' reports in Excel.

 

So why do we still do this today

The important one we want to do for sure is the file extract run in SIRAS on the first Wednesday of October, this year that is 10/2/2024.

 

So yes, set your calendar, don't forget to do this. On 10/2/2024, login to SIRAS, and take the 3 minutes to do this for your district. If you are not sure what to do with the file immediately, SIRAS will store the file, but you will want to contact your local district IT department about where you would securely store these files for later local reference. This file should not be emailed!

 

How many active students

 

*Assuming they mean the 2024-25 academic year un-duplicated dashboard data.

 

Login to SIRAS

If you are SELPA, be sure you are at SELPA level.
If you are District, be sure you are at District level

If you are Site, your District person should be storing this data but you can too!

 

Adjust your search to be

• Fall 1 active status = active
• EOY 4 active status = active/eligible

 

search to list if it isn't already your found set

(PS, you can include active/pending, but if you later use the file to report, you must remember to filter out active status = pending!)

 

Go to the /tools/data export area of SIRAS Under the export presets

 

Click the Student Data export preset

Choose your export preference of Code and Label, or Label and Code

 

Add the prefix of F24_ or 10022024_ or something to remind you this is a census day file and what census date it is being used for.

Click Start Process - Generate Export