Data monitoring leads to data compliance.

• Looking for data discrepancies in CALPADS.
• Looking for data anomalies requiring resolution. 
• Looking for compliance issues ahead of time and notifying staff. 
• Looking for compliance issues already in place and ensuring meeting delay reasons are in place and documented.
• Reminding staff to fill out DRDP ratings in SIRAS.
• Sending data monthly to CALPADS.
• Resolving posted errors and warnings.
• Researching compliance findings in the 16.21 report.
• Printing monthly compliance reports from SIRAS for progress tracking. 
• Printing monthly indicator reports from SIRAS for progress tracking.
• Exporting SIRAS snapshot data monthly for compliance monitoring. 
• Exporting SIRAS snapshot data monthly for caseload monitoring. 
• Printing end of year reports for meeting totals.
• Printing out/downloading out of home care lists quarterly.
• Printing out/downloading credentialing audit searches quarterly.
• Printing out low incidence reports at the end of the year.

1. Don't put it off, it needs to be done on a recurring basis.
2. If your user role is district or school SPED Clerk, this is an expected task for this role.
3. If you feel your position doesn't allow you the time to do this, please contacts [email protected] for help.
4. Understand errors and warnings on existing data.
5. Understand active status and what it implies.
6. Understand what pending is in SIRAS
7. Do the tasks and resolve as many errors as you can each month!
8. Ask questions if you get stuck.
9. Data needs to be sent monthly from SIRAS to CALPADS.

• Monitoring the Siras Home Page for IEP team student assignment or removal requests.
• Monitoring the Siras Home Page for student record transfer requests.
• Monitoring the Siras Home Page for user transfer requests.
• Understanding the importance of meeting delay reasons and ensuring they get documented.
• Review the SPED staff focus this month to get overview.
• Review the data monitoring checklist
• Look for plan adoptions when you review 16.21 in CALPADS
• Look for meetings that need meeting delay reasons in the 16.21 report in CALPADS.
• Look for meetings that appear overdue in CALPADS but aren't and just need a meeting in progress record sent.
• Look for inactive records requiring archive
• Review the data discrepancies in CALPADS.
• Prior to summer, review the Before rollover preparation article
• After the summer break, review the After rollover what to do article
• Use the DRDP helpsheet to ensure DRDP ratings are collected in timely manner
• Preparing CAASPP and ELPAC data for TOMS
• Send data to System Improvements.
• Export data files monthly from SIRAS for analysis.
• Print indicator reports monthly from SIRAS for analysis.

SIRAS Compliance Monitoring

Census Day Monitoring:

Active Status = active/pending, then predefined Student and Service data exports. Store securely

FTE Numbers must come from LEA Approved 16.14 extract from CALPADS!

• Preparing for Fall 1
• Preparing for EOY 4
• Do the Census Day data extract
• Run Age by Disability Report
• Run Disability by Plan Type 16.12 Report
• Run Disability by Federal Setting 16.13 Report
• Run Service by Disability 16.15 Report
• 16.22 Non Participation Help
• Plus any other local reports needed for estimates.