How to succeed in data monitoring:

1. Understand errors and warnings on existing data.
2. Understand active status and what it implies.
3. Understand what pending is in SIRAS
4. Do the tasks and resolve the errors.
5. Ask questions if you get stuck.
6. Data needs to be sent monthly at a minimum.

 

Data Monitoring Tasks

User Account Tasks

Census Day Data Pull Report Tasks

Projections and Analysis

Reporting on meetings

Reporting Examples

 

Data Monitoring Tasks

• Daily Tasks
• Weekly Tasks
• Monthly Task: Review 16.21 in CALPADS
• SPED staff focus by specific months
• Before rollover
• After rollover
• Data monitoring Checklist
• DRDP monitoring

 

Census Day Data Pull Report Tasks - On First Wednesday of October!

Active Status = active/pending, then predefined Student and Service data exports. Store securely

FTE Numbers must come from LEA Approved 16.14 extract from CALPADS!

• Do the Census Day data extract
• Run Age by Disability Report
• Run Disability by Plan Type 16.12 Report
• Run Disability by Federal Setting 16.13 Report
• Run Service by Disability 16.15 Report
• Plus any other local reports needed for estimates.

 

Projections and Analysis

• How to find all annuals or triennials overdue as of Fall 1 or 6/30/2025
• I want to find meetings that were held late
• How do I monitor the caseload totals of providers in my district?
• How do we find recent eligible not participating preschoolers entering TK now?

 

• 16.22 Non Participation Help
• 16.24 Meeting Help
• Monitoring the Siras Home Page for IEP team student assignment or removal requests.
• Monitoring the Siras Home Page for student record transfer requests.
• Monitoring the Siras Home Page for user transfer requests.
• Looking for anomalies
• Looking for updated records
• CALPADS IVR Errors in SIRAS
• Preparing CAASPP and ELPAC data for TOMS

 

Reporting examples

• Initial Evaluation Reporting
• Annual Plan Review Reporting
• Triennial Re-evaluation Reporting
• Amendment Reporting

 

Data Monitoring Tasks

Daily

Weekly