Data Monitoring
Sep 16, 2024
304
SIRAS Systems: Built in Validation System
Errors and Warnings messages and counts are generated when required fields are missing or have invalid values. The specific validation rules can be primarily found in accordance with CALPADS documentation.
Each Student record is checked for Errors and Warnings:
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every time it is selected
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when you click Validate on the MIS Summary
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when you finalize a meeting with updated data
The errors and warnings are displayed on:
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Choose Student list under the "E" and "W" columns
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on the MIS Summary, when clicking the Validate button
- on Student Lists with columns "Validation Errors" and "Validation Warnings". (see Predefined List: Validation Errors)
Messages and Colorization:
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If anything is required and missing, it will be highlighted in red with a message indicating the value is required.
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If anything is an invalid value (e.g. invalid program setting for grade) it will be highlighted in red with an error message explaining what the problem is.
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Some errors may not appear on the MIS Summary until other required fields are populated.
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Warnings (e.g. overdue IEP date) are displayed with a yellow icon and a message.
To find a list of the records that have validations for review go to /student list /predefined lists /data monitoring
Click on the Validation Errors and Warnings.
In theory any active record should have no errors, maybe warnings.
If an active record has errors, the record may need the active status of pending, instead of active status = active.
Records aren't just made active because there is need for a record to work on.
The active status needs to represent that the record has three things valid about the record.
The student is enrolled, eligible and participating on an IEP plan.
In addition to the potential issues the errors and validations bring up.
We can do manual auditing of data as well with lists, tables and matrix view.
Data Monitoring Tasks
- Daily Tasks
- Weekly Tasks
- SPED staff focus by specific months
- Fall 1 and EOY Tasks
- Data Tracking Worksheet
Data Monitoring Lists
- Pending referral list
- Primary clean data review lists
- All school data review lists
- Preschool age program list
- High School data lists
Census Day Data Pull Report Tasks - On 10/2/2024
Active Status = active/pending, then predefined Student and Service data exports. Store securely
FTE Numbers must come from LEA Approved 16.14 extract from CALPADS!
- Run Age by Disability Report
- Run Disability by Plan Type 16.12 Report
- Run Disability by Federal Setting 16.13 Report
- Run Service by Disability 16.15 Report
- Plus any other local reports needed for estimates.
Projections and Analysis
- How to find all annuals or triennials overdue as of Fall 1 or 6/30/2025
- I want to find meetings that were held late
- How do I monitor the caseload totals of providers in my district?
- How do I monitor recent inactive eligible preschoolers?
- 16.22 Non Participation Help
- 16.24 Meeting Help
- Monitoring the Siras Home Page for IEP team student assignment or removal requests.
- Monitoring the Siras Home Page for student record transfer requests.
- Monitoring the Siras Home Page for user transfer requests.
- Looking for anomalies
- Looking for updated records
- CALPADS IVR Errors in SIRAS
- Preparing CAASPP and ELPAC data for TOMS
Reporting meetings
- Initial Evaluation Reporting
- Annual Plan Review Reporting
- Triennial Re-evaluation Reporting
- Amendment Reporting
