SIRAS SEDS & CALPADS Update History
This article preserves significant SIRAS, CALPADS, CDE, DRDP, TOMS, and SEDS Coordinator updates over time.
This is a historical reference—not the canonical source for current procedures. Each curated entry identifies the update that occurred and links to the current help article or authoritative source whenever possible.
Looking for the original SIRAS update emails? Jump to the SIRAS Update Email Archive.
Use the current procedural article linked from the historical entry. An older email, code list, deadline, or implementation notice may have been superseded even when it remains useful for understanding how the workflow evolved.
How to Read This Update History
| Status | Meaning |
|---|---|
| Current | The underlying change is still part of the current workflow. Use the linked canonical article for instructions. |
| Superseded | A later change replaced some or all of the original guidance. The entry remains for historical context. |
| Temporary / Resolved | The entry describes a temporary issue, deadline, migration, or outage that no longer represents normal procedure. |
| Historical Reference | The information explains a past implementation or reporting period. Verify all codes and dates before reusing it. |
When an update changes a procedure, maintain the current instructions in the canonical help article and add only a dated historical summary here.
2026–27 Curated Update History
2025–26 Curated Update History
Part C / IFSP & Part C-to-B Reporting Implementation Current workflow 2025–26 implementation
| Effective period | 2025–26 |
|---|---|
| Who was affected | IFSP districts, IEP districts, Regional Center partners, and SEDS Coordinators |
| What changed | SIRAS added support for documenting the Part C transition planning/conference activity and expanded its handling of IFSP onboarding, Regional Center baselines, shared record access, and Part C-to-B outcomes. |
| Current procedure | New, Transferring & Incoming IFSP Students and Transition IFSP to IEP Meeting Procedure – Part C to Part B |
| External source | CALPADS Update Flash 314 and CDE Special Education File Submission Scenarios |
Beginning in 2025–26, SIRAS instructed IFSP teams to document the transition planning activity using the secondary purpose Transition Planning/Exit so the applicable Part C-to-B transition fields could be included in CALPADS PLAN reporting.
Historical 2025–26 IFSP code-change announcement
Service Location Codes Added or Renamed
| Change | Code | Label |
|---|---|---|
| Added | [205] | Home/community-based (infants/preschool age) on IEP/IFSP team determination |
| Renamed from “Alternative work education center/work study” | [640] | County Community School |
Service Location Codes Retired
| Code | Label |
|---|---|
| [310] | Head Start program |
| [320] | Child development or child care facility |
| [570] | Charter schools |
Service Code Retired
| Code | Label |
|---|---|
| [350] | Individual and Small Group Instruction |
Referral By Codes Added
| Code | Label |
|---|---|
| [15] | California Department of Education (CDE) Website |
| [42] | California State Preschool Program (CSPP) Staff |
| [45] | Private Preschool/Childcare Program Staff |
| [47] | Early Head Start/Head Start Staff |
| [50] | Early Intervention Provider |
| [60] | California Regional Center |
| [65] | Community-based/Non-Profit Organization |
| [70] | Hospital/Medical Provider |
| [75] | Social Worker |
| [80] | Family/Neighbor/Friend |
Initial Part C Meeting Delay Reason Codes Added
| Code | Label |
|---|---|
| [10] | Delay in Parental Consent |
| [15] | Exceptional Family Circumstances (Part C Initial) |
| [25] | Late Referral to Part C |
Initial Part B Meeting Delay Reason Code Added
| Code | Label |
|---|---|
| [25] | Late Referral to Part C |
Initial Part C Meeting Delay Reason Codes Retired
| Code | Label |
|---|---|
| [20] | Parent did not make themselves or child available |
| [60] | School Emergency or Temporary School Closure |
| [70] | Student Emergency |
| [80] | Due process/settlement agreement |
| [85] | Did not pass hearing and/or vision screening |
See the current CALPADS System Documentation for active code values.
CALPADS Account/Credential Migration Temporary / Resolved
April–May 2026: SEDS Coordinators were instructed to continue using their original CALPADS credentials until the new @calpads.org access became available for data submission. This entry is retained as migration history and is not current login guidance.
For current access instructions, use CALPADS support and CALPADS Access Setup Guidance.
SWDS0749E1 Temporarily Disabled Historical Reference
April 2026: CDE temporarily disabled SWDS0749E1 while revising its trigger logic for EOY completer/dropout reporting. The notice focused on students age 14 and older whose SWDS effective end date matched the enrollment exit date and whose completion/exit codes were included in the new EOY certification reports.
Verify the current validation status in CALPADS rather than relying on this historical notice.
Timeline Noncompliance Correction Deadline Historical Reference
April 2026: CDE notified SELPAs and LEAs of the final Prong II correction pull for remaining timeline-noncompliant SSIDs. This deadline has passed; the entry is retained to document the correction cycle.
studentData.csv – Medi-Cal Billing Fields Added Current
February 2, 2026: Two columns were appended to studentData.csv: Medi-Cal Billing Permission and Medi-Cal Billing Permission Date.
See SIRAS-to-SIS File-Based Data Transfer Files for the current file specification.
SIRAS Notification Email Domain Change Current unless replaced
October–November 2025: SIRAS notification mail began using @notify.sirassystems.com. District IT staff may need to allow that domain when messages are filtered.
For a current delivery issue, use Active and Known Issues.
2025–26 CALPADS Rollover & Fall 1 Preparation Historical Reporting Period
The 2025 CALPADS rollover date, Fall 1 preparation notices, roadshows, and reporting deadlines are retained in the monthly notes below. For the current cycle, use SELPA IEP Rollover Schedule & Status, Preparing for Fall 1, and Due Dates.
2024–25 Curated Update History
Parent Response Terminology & Non-Participation Documentation Current concept 2024–25 implementation
During 2024–25, SIRAS clarified parent-response terminology, including changing Awaiting Consent to Awaiting Response and expanding the non-acceptance option so teams could close documentation events where no plan would be implemented.
See Parent Response Definitions for current terminology.
TOMS API Availability Changes Temporary / Resolved
During spring 2025, the SIRAS TOMS API automatic-update feature was temporarily disabled and later re-enabled. Historical notices are retained below; use Exporting TOMS CAASPP/ELPAC Data from SIRAS for current procedure.
CDE Data Quality Check Errors Displayed in SIRAS Current concept
Beginning in late 2024, CDE data-quality-check information was displayed in SIRAS to support correction work, including DRDP-related monitoring.
See CDE Data Quality Checks in SIRAS for the applicable workflow.
Preserved Monthly Update Notes
These monthly notes are preserved substantially as they appeared in the prior Article 362. Dates, deadlines, code lists, links, and temporary issues may no longer be current.
2025–26 Monthly Update Notes
April 2026
- If your account is responsible for sending SPED data to CALPADS.
- Keep logging in with your original CALPADS login until further notice.
- If you can't login with your old credentials, reset your password with CALPADS.
- Instructions from CALPADS on how to set up your new access.
- 4/15/26 UPDATE:
- Sending data with your new @calpads.org CALPADS access will be available 5/1/2026.
- Starting 5/1/2026 you will be able to login with your new credentials and send data to CALPADS.
CDE Notice: SWDS0749 (Click here for more)
From: Sped Data Support <[email protected]>
Sent: Friday, April 24, 2026 10:56 AM
To: Brian Marcontell <[email protected]>
Subject: SWDS0749E1
Dear LEA representative,
The Sped Data Support Team has worked with the CALPADS Team to temporarily disable SWDS0749E1 while we revise the trigger logic. The trigger logic is being revised to ensure that a student is Eligible and Participating on the enrollment exit date so they are included in the new End-of-Year 1 CALPADS Certification Reports 16.27 – SWD Completer and Dropout Counts and 16.28 – SWD Completer and Dropout Student List, which support Indicator 1 (graduates) and Indicator 2 (dropouts).
The SWDS0749E1 validation will be modified to trigger for the following School Completion Status codes and Student Exit Reason Codes if the SWDS record being submitted is 2 - Eligible, Not Participating or 4 - Not Eligible and the SWDS effective end date is the same as the enrollment exit date for students age 14 and older, in grades 7 through 12:
School Completion Status Codes
100 - High School Diploma
102 - Alternate Pathway Diploma
120 - Received Certificate of Completiion
250 - Adult Ed High School Diploma
320 - Received High School Equivalency Certificate
330 - Received CA Certificate of Proficiency
360 - Completed grade 12 without completing graduation requirements, not grad
Student Exit Reason Codes
E140 - No Known Enrollment Truant
E300 - Expelled No Known Enrollment
E400 - Other or Unknown
T380 - Transfer to an Institution No HS Diploma
We will notify you once the validation is updated and active.
Thank you,
The SPED Data Team
CDE Notice: Timeline Noncompliance Data Correction Deadlines (Click here for more)
From: Speddatasupport <[email protected]>
Sent: Tuesday, April 7, 2026 9:22 AM
To: Brian Marcontell <[email protected]>
Subject: Timeline Noncompliance Data Correction Deadlines
Dear LEA and SELPA Representatives:
On April 1, 2026, the Data Evaluation and Analysis Unit sent notifications to SELPA directors informing them that lists of SSIDs who were initially identified as noncompliant in the Annual Determination Letter who were still noncompliant based on the data in CALPADS as of Saturday, March 28, 2026 were added to the SELPA's individual CDE Box Sites. If LEAs still had remaining noncompliant SSIDs, the SELPA directors should have reached out to LEAs and provided them the SSIDs. The final Prong II pull will occur on Thursday, April 9, 2026 and any remaining SSIDs with timeline noncompliance as of that date will result in official findings of noncompliance. Therefore, if LEAs have not heard from their SELPA directors, we strongly encourage LEAs to reach out to their SELPA directors to confirm whether or not the district still has remaining SSIDs that are noncompliant and make any necessary corrections in CALPADS on or before Thursday, April 9, 2026. If you have specific questions about how to correct these records, please contact your Focused Monitoring and Technical Assistance (FMTA) consultant.
Sincerely,
The Sped Data Support Team
March 2026
SIRAS UDA Menu Choices Updated - Click Here
February 2026
- Two new fields added to studentData.csv
- FALL 2025 DRDP Closed!
- FALL 2025 DRDP will be archived late February 2026
- SPRING 2026 DRDP data entry will be open March 2026
January 2026
- IEP Implementation is underway!
- SELPA DRDP reporting deadline is at end of month.
SIRAS Export File Update
- The 'studentData.csv' file located on your SIRAS secured FTP file is going to be updated.
- Two new columns will be added onto the end of the studentData.csv file.
- This change will go into effect on 2/2/2026
- New Columns Appended:
- MediCal Billing Permission, MediCal Billing Permission Date
- New Column Data Format:
- MediCal Billing Permission - [Y/N]
- MediCal Billing Permission Date - [YYYYMMDD]
- MediCal Billing information can be found under:
- /student info/student profile/[disability/medical] area of SIRAS
- studentData.csv file specifications
- This does not affect Aeries districts at this time. Unless staff have manually configured Aeries to use the 'studentData.csv' file on their own.
- Any district that is importing the SIRAS studentData.csv into their SIS should be prepared to adjust their import routine.
- Email [email protected] with any questions.
November 2025
- IEP Implementation dates have been announced!
- Email issues resolved.
October 2025
- email issues
Microsoft limiting emails sent by SIRAS: Please see THIS PAGE for the latest updates on this situation.
We have recently updated our email system, and emails are now being sent from @notify.sirassystems.com.
Some recipients may experience delivery issues due to email filtering settings.
What you can do:
If you are not receiving emails, please contact your school district IT staff and ask them to ensure that emails from @notify.sirassystems.com are allowed through their email filters or firewalls.
We appreciate your help in making sure you continue to receive important notifications.
September 2025
Don't miss the Preparing for Fall 1 help page.
August 2025
CALPADS rollover will be 9/9/2025, please wait until after that date to report data to CALPADS.
There have been several SPED and IFSP related CALPADS updates, click here to read more about them.
TOMS exports for CAASPP and ELPAC will be updated for 2025-26 by Sept.
Several changes have been made to the PLAN file service location information:
Click this link for more details:
New Service Location of 205, Home/community -based for IFSP
Service Location 640 renamed as county community school
The following Service Locations have been retired:
310 - Head Start
320 - Child development or child care facility
570 - Charter Schools
The following service code was retired:
350 Individual and small group instruction
Several Referral By values were added and meeting delay reason were updated.
See this link for more details.
July 2025
CDE Notice: Updated Service Location Codes (click for more)
Sent: Tuesday, July 8, 2025 11:33 AM
Subject: Updated Service Location Codes
Dear LEA Representative,
For the 2025-2026 Academic Year, several Service Location Codes have been retired, including Service Location 570 – Charter School. Service Location Code 570 was retired at the request of SELPA, because Charter Schools are Regular Public Schools.
What Service Location Code should I use now?
For Charter LEAs that used this service location code, you should use Service Location 510 – Regular Classroom/Public Day School.
What about existing PLAN records? Do I need to amend the services and post an updated PLAN?
No, there is no need to amend existing plans solely to update the service location code. However, if the plan is being amended for any other purpose, the Service Location Code will need to be updated at that time. Additionally, when a student transfers into your LEA as eligible and participating with an active Plan, the Service Location Code should be updated when adopting the existing Plan.
When do I need to update the Service Location Code?
The Service Location Code should be updated during any Plan Review, Reevaluation, or amendment held on or after July 1, 2025.
Thank you,
The SPED Data Team
2024–25 Monthly Update Notes
June 2025
CALPADS announces 9/9/2025 will be the CALPADS Rollover Date.
The CALPADS Spring Special Education Data Roadshow recording is now available on the CSIS YouTube page:
https://www.youtube.com/watch?v=lzxqwWkCX-Q&list=PLsnFpLOXpp4JDPmNdsOlZ8cGiThYoKxSR
May 2025
- IEP Implementation is under way!
- Exiting Graduates and Completers that are NOT Returning
- IFSP Transition Updates for 2025-2026
April 2025
New query for 'Degree of Support for Disability needs reporting' added.
Go to Search, Predefined Queries, Data Monitoring
This button will find records that have had Degree of Support updated, but not archived yet. We need to get them archived to send.
Parent Response Update: The option for 'Does not accept the plan / stay put' will now be 'Does not accept the plan / stay put / no plan'
This allows for closing meeting documentation events for non participation scenarios.
The SIRAS TOMS API Automatic Update feature has been re-enabled. When using the TOMS API for single record updates, staff are strongly encouraged to closely review the results of the upload in TOMS.
March 2025
Parent Response Update: Starting the second week of March the parent response of 'Awaiting Consent' will be relabeled to be 'Awaiting Response'.
The new 'Awaiting Response' will function exactly the same as 'Awaiting Consent' but with more clarity on the intent of the itinerant response.
Click this link for more information on parent response definitions.
UPDATE 3/27/2025:
The SIRAS TOMS API Automatic Update feature has been temporarily disabled.
Staff should continue to use the SIRAS CAASPP/ELPAC data exports to generate accommodation settings files for upload into TOMS.
February 2025
ADL letters are out, click here for information on how to find records in SIRAS.
Fall DRDP archived, Spring DRDP ready to use.
CALPADS Notification 2/18/2025
From: CALPADS <[email protected]>
Sent: Tuesday, February 18, 2025 3:27 PM
Subject: Fall 2 Deadline Reminder: LEAs Should Ensure ZERO Fatal Errors by February 28
Dear Local Educational Agency (LEA) Representatives,
This is a reminder that the certification deadline for the 2024–25 CALPADS Fall 2 Submission is March 21, 2025 at 11:59 p.m.
LEAs are also reminded that there is no amendment window for the Fall 2 Data Submission.
It is recommended that LEAs have zero fatal errors by February 28th so there is time for staff to review and approve their Fall 2 submission by the March 21, 2025 deadline.
This February 28th milestone date is noted on the CDE CALPADS Calendar web page at https://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp, and was noted in the CALPADS Digest emailed on February 7.
Sincerely,
The CALPADS Team
December 2024
CDE Data Quality Checks Errors posted into SIRAS
A new 'clear all' button was added to the MIS Summary page for staff who want to clear all errors displaying lots of DRDP errors.
DRDP errors will be naturallly removed once the DRDP record has been completed, validated and new DRDP data uploaded to draccessdata.org
November 2024
- Due to upcoming Annual Determination Data pull by CDE on 12/13/2024, SIRAS has opted to roll back the default reporting period block of sending events dated on or after Fall 1 Census day of 10/2/2024. Moving forward, the reporting period block will only default during EOY1 census.
- PLEASE REVIEW 'Timeline Compliance Data' blurb in CALPADS Flash 288 (Click here for link)
October 2024
- 4310 SELPA Merge Plan Adoption Archives created in batch by SIRAS
- Side Bar introduced - click here for help
September 2024
- Important Uses of Fall 1 Data Approved by the December 13, 2024 Certification Deadline
- 2024−25 School Year Rollover Code and Fall Validation Changes for Special Education
- Policy and Guidance Changes and Other Reminders
- CALPADS Special Education Data 2024–25 Roadshows
9/20/2024
School Admin 1 role update: Added 'createStudent'
School Admin 2 role udpate: Added 'viewIncomingStudents'
Siras Access Roles and Rights:
9/20/2024 Native Language Update:
'Sign language' [sgn], has been replaced by 'American Sign Language' with new code of [ase] and the original [sgn] code now represents 'Other Sign Language' as it's new label.
This way the majority of Sign Language students speaking American Sign Language already had their language updated.
Then for the students who are not speaking American Sign Language, their native language can be updated to Other Sign Language as appropriate if it has not already been updated by your districts SIS integration with SIRAS.
See CALPADS Flash 279 for more info
9/17/2024: CALPADS Data Rollover for 24-25 school year is complete, we suggest waiting until 9/19/2024 before sending data to CALPADS again.
9/16/2024 43XX SELPA Merge: The districts and school of Santa Clara SELPA 4301, 4302, 4303, 4304 & 4307 have been merged into 4310.
There should be minimal to no impact on users. If staff are having trouble navigating the view scope dialog box, contact [email protected]
SIS Integration staff be advised: studentData.csv is having a header update. Effective as of 9/1/2024
studentData.csv documentation link
- "NONPART" will be changed to "Inactive Reason"
- "Inactive Reason" will be changed to "Inactive Reason.label"
Ventura SELPA Q districts
Login to sirastraining.vcoe.org to review contact data pulled from Q to see if the results of the data pull will work for production SIRAS.
August 2024
- Fall 2024 CDE Roadshow Announcement
- CALPADS Communications (Flashes)
- Make sure your EL Status for TK students is TBD - Guidance Regarding Transitional Kindergarten and ELPAC, per the passage of AB 2268
- Reporting period block in CALPADS reporting will be updated to the 10/2/2024 date after the CALPADS rollover.
- Be aware of new DRDP grade requirements
In addition to these live updates, there are also regularly occurring tasks depending upon what time of year it is.
For instance this is August, it is the beginning of school for many LEAs and soon for others.
July 2024
As of End of June 2024, Non Participation Reason 24 Withdrawal was retired.
New Non Participation Reasons were added:
- 27 - Not Eligible, No Parental Consent for Initial Provision of Eligibility
- 28 - Not Eligible, Written Revocation
- 29 - Eligible, Cessation of Services
- 30 - No Longer Eligible
Earlier Monthly Update Notes
SPECIAL ED. DATA REPORTING TIMELINE
- 7/1/2023 - Current : Existing SPED and SSRV records archived as read only historical. Replaced by: SWDS, MEET, PLAN, SERV
- 7/1/2019 - 6/30/2023 : CASEMIS data was reported directly by individual LEAs to CALPADS as SPED (formerly tableA.csv) and SSRV (formerly tableB.csv) files
- Many years prior thru 6/30/2019 : CASEMIS special education data (tableA.csv / tableB.csv) was reported offline and uploaded to CDE per SELPA.
SIRAS Update Email Archive
The original PDF emails are preserved as source communications. When an email conflicts with a newer procedural article, follow the newer article.
2026 SIRAS Update Emails
2025 SIRAS Update Emails
- 12/11/2025 SIRAS Update Email
- 12/9/2025 SIRAS Update Email
- 12/1/2025 SIRAS Update Email
- 11/21/2025 SIRAS Update Email
- 10/1/2025 SIRAS Update Email
- 9/22/2025 SIRAS Update Email
- 9/18/2025 SIRAS Update Email
- 9/10/2025 SIRAS Update Email
- 8/27/2025 SIRAS TOMS Update Email
- 8/25/2025 SIRAS Update Email
- 8/22/2025 SIRAS Update Email
- 8/8/2025 SIRAS Update Email
- 6/27/2025 SIRAS Update Email
- 6/11/2025 SIRAS Update Email
- 6/2/2025 SIRAS Update Email
- 5/8/2025 SIRAS Update Email
- 4/8/2025 SIRAS Update Email
- 3/27/2025 SIRAS Update Email
