• Due Dates
• Data Monitoring is needed to ensure we report clean data.
• Error Resolution
• Parent Response
• Preparing for Fall 1
• Preparing for EOY 4
• Fall 1 Census Day 10/2/2024 Procedures
• EOY 4 Census Day 6/30/2025 Procedures
• Reporting deadlines
• Resolving duplicate records
• Reporting files to CALPADS
• Rejected data
• Revising data
• Certification of data

• Meeting concepts
• Part C Initial
• Part C to B Initial
• Part B Initial
• Triennial reevaluation
• Annual plan review
• 30 Day Review as plan review
• Amendments

• SIRAS student records
• SIRAS user accounts
• SIRAS meeting records
• SIRAS service records
• SIRAS service log records
• SWDS Student with disability status
• MEET IEP manager event like Initial evaluation, plan review or reevaluation
• PLAN Manual archive or IEP manager event reported by SIRAS
• SERV Paired to plan by plan effective date reported by SIRAS
• PSTS  Student with disability post secondary survey answers reported by SIRAS and SIS
• WBLR Workbased learning resource information collected and reported by the SIS only
• DRDP Desired Results Developmental Profile reported by SIRAS
• TOMS reported by SIRAS and SIS
• 504 reported by SIS only

• General User (Individually assigned)
• Site provider (Individually assigned and/or school user role)
• District provider (Individually assigned and/or district user role)
• SIRAS SEDS Coordinator (District admin)
• SIRAS SELPA
• SIRAS Reporting LEA
• SIRAS DSEA
• SIRAS DOR
• SIRAS DOL
• SIRAS School
• SIRAS Private School
• SIRAS NPA Provider (Individually assigned student)
• SIRAS NPS (NPS school administrator responsibility)
• SIRAS NPS Provider (Individually assigned student)

• Sends data to CALPADS at least monthly.
• Reviews and fixes the imported errors in SIRAS.
• Reviews CALPADS data discrepancies in off census.
• Reviews CALPADS data certification errors during census.
• Perform monthly data extracts for local reports over time.
• Perform data monitoring in SIRAS.
• Perform compliance monitoring in SIRAS
• Perform 16.21 report review in CALPADS regularly
• Perform census day tasks leading up to and on census day.
• Monitor for leftover meetings and assist staff closing meetings in timely manner.
• Work with SELPA for census certification.
• Seek assistance when there isn’t clarity on how to fix data entry issues.

• Maintain local deadlines for where parental agreement is difficult or unable to obtain, meeting events in the IEP manager are closed in a timely manner spanning no longer than 3 months.
• ‘Plan of attack’ towards upcoming LEA Approve.
• Onboarding for new/returning student record.
• Offboarding for students that leave or stop participating.
• Finding existing SSID for new students
• IFSP to IEP transition initial evaluations
• Preschool referrals
• Preparing the MIS page prior to providers opening the IEP manager event.
• Private school scenarios.
• School changes.
• Non-participation scenarios.
• ‘Plan of attack’ towards upcoming LEA Approve.
• Onboarding for new/returning student record.
• Offboarding for students that leave or stop participating.
• Doing monthly or quarterly data exports for performance monitoring.

• Half to full time SEDS coordinator position to perform the LEA SIRAS Protocols.
• Provide SEDS coordinator with CALPADS permissions to report data to CALPADS
• SEDS coordinator is ideally filled by one person, delegates tasks as needed.
• SEDS coordinator works with SIS coordinator.
• Districts without a designated SEDS Coordinator still need the duties performed.

• Remind LEAs of posted due dates
• Remind LEAs of DRDP rating transcription deadline.
• Schedule check ins with each LEA during Fall 1 and EOY 4 LEA review process
• Monthly review CALPADS reporting status for each of the LEAs within SELPA.
• Remind LEAs to do optional standard/custom monthly data extracts.
• Note which LEAs are in compliance review
• Remind LEAs about data monitoring.
• Remind LEAs about compliance monitoring.
• Assist LEAs with bi-annual deadlines to close meeting events.
• Assist LEAs with local private school protocols.
• Run FTE estimate report by LEA from SIRAS on Fall 1 Census
• Remind LEAs to compute FTE from Fall 1 16.14
• Run Low Incidence estimate report by LEA from SIRAS on Fall 1 Census date
• Run ASP Attch. VI report in Fall to update local plan template.
• Remind each LEA to download previous Fall 1 16.14 as source for.
• Sponsor Teacher of Teacher new provider training at the County Office
• Sponsor SPED Clerk data monitoring/compliance monitoring training at the County Office

• Overview
• List reports
• Statistical reports
• Historical reports
• External reports

• Initial Evaluation Reporting
• Annual Plan Review Reporting
• Triennial Re-evaluation Reporting
• Amendment Reporting

SIRAS IEP meeting event types vs CALPADS files

Initial Evaluation:

• Minimally can report establishment of new SWDS, MEET if no eligibility or eligible no plan
• Or can report SWDS, MEET, PLAN, and SERV if participating

Annual Plan Review

• Will report MEET and PLAN with plan agreement, otherwise MEET Only

Triennial Reevaluation

• Can report change of SWDS, MEET and PLAN/SERV if plan agreed to.

30 Day Review

• If done as plan adoption, only PLAN/SERV are reported with agreement, no files reported with stay put.
• If done as plan review, will report MEET, PLAN/SERV if plan agreed to. Stay put reports only MEET.

Other Review

• Will never report a MEET, always reported as new PLAN/SERV only if plan agreed to.
• This is why we can’t change eligibility in an Other Review, staff must choose Triennial meeting event type in IEP manager if Eligibility will be discussed.

SIRAS scenarios vs expected record set in CALPADS

Plan adoption

• PLAN, SERV

Pending initial referral

• MEET with pending as of date

Initial Evaluation (Part B or Part C to B), eligible and participating

• SWDS 1, MEET Evaluation type 10, PLAN and SERV

Initial Evaluation (Part B or Part C to B), eligible and delayed participation.

• SWDS 2, Non participation 12, MEET Evaluation type 10

Entering SPED

Initial Evaluation (Part B or Part C to B), eligible and not participating other reason

• SWDS 2, Non participation 12, MEET Evaluation type 10

Initial Evaluation (Part B or Part C to B), eligible, FAPE declined

• SWDS 2, Non participation, MEET Evaluation type 10

Initial Evaluation (Part B or Part C to B), eligible, initial provision of eligibility declined

• SWDS 4, Non participation 27, MEET Evaluation type 10

Initial Evaluation (Part B or Part C to B), not eligible

• SWDS 4, Non participation 21, MEET Evaluation type 10

Initial Evaluation (Part C), eligible and participating

• SWDS 1, MEET Evaluation type 15, PLAN and SERV

Initial Evaluation (Part C), eligible and delayed participation.

• SWDS 2, Non participation 12, MEET Evaluation type 15

Initial Evaluation (Part C), eligible and not participating other reason

• SWDS 2, Non participation 12, MEET Evaluation type 15

Initial Evaluation (Part C), eligible, FAPE declined

• SWDS 2, Non participation, MEET Evaluation type 15

Initial Evaluation (Part C), eligible, initial provision of eligibility declined

• SWDS 4, Non participation 27, MEET Evaluation type 15

Initial Evaluation (Part C), not eligible

• SWDS 4, Non participation 21, MEET Evaluation type 15

Regular meetings

Annual Plan Review

• MEET

Triennial Reevaluation

• MEET, (SWDS)

30 Day Review (as Plan Review)

• MEET, PLAN, SERV

30 Day Review (Plan adoption)

• PLAN, SERV

Other Review

• PLAN, SERV (only if not stay put)

Amendment

• PLAN, SERV (only if not stay put)

Exiting SPED or stopping participation

No show or no longer enrolled in the district

If moved out of the area, no reporting required.

• SWDS status not changing, nothing to report.

If moved out of state, dropped out, completer or passed away.

• SWDS 3, non participation 31

Currently enrolled but stop participating and stay enrolled in public school.

Cessation of services notification to your district

• SWDS 2, Non participation 29

Currently enrolled but stop participating and stop public school enrollment

Cessation of services notification to your district

• SWDS 2, Non participation 29

Residing in district Eligible not participating

Returned to general ed. thru exit triennial

• SWDS 4, Non participation 30

HS Diploma

• SWDS 4, Not Eligible, Non participation 30 No longer eligible