Preparing CAASPP Data for TOMS

Brian Marcontell

Dec 03, 2024

195

For students eligible for CAASPP you will need to confirm that their SBAC/CAA participation has been properly selected and Designated Supports and Accommodations have been entered. Designated Supports and Accommodations can be entered on the CAASPP Participation form or directly into SIRAS by going to the Assessment Data/DRDP page (Student Info > Special Ed Profile > Assessment Data/DRDP).

Before a transfer of data is done by the testing coordinator at your district you will need to review your caseload for “holes” (nothing filled in for participations) using the State Assessment list.

Part 1 Locate the eligible records for review:

1. Go to the Search Page by clicking on the magnifying glass.

2. Click the Predefined Queries tab option.

3. Click the “CAASPP Assessment” button to execute the search/query. (use This will locate all the students from grades 3^rd – 11^th who are required to take the Smarter Balanced test.

4. You can use the SBAC/CAA qualifier menu to isolate SBAC only, CAA only or SBAC and CAA to review.

5. Review the SBAC_ELA and SBAC_Math columns for “holes” (an empty SBAC cell that is blank or says, “Smarter Balanced with Designated Supports” or “Smarter Balanced with Accommodations” without any listed below– see pict 2 below).

6. When you find missing or incorrect information right click on the student’s name and select Special Ed Profile > Assessment Data/DRDP and enter the missing data (see Part 3). To return to the Student List again click the back button to the right of the SIRAS logo.

Records that will have “gaps” are records where the IEPs have not been held yet. CAASPP data entered in this tab will be ready for export into TOMS. If you have removed Supports/Accommodations or added Accommodations, an IEP must be held prior to testing. This can be done via an addendum/amendment/other review/annual or triennial. Check with your director/ program specialist for their guidance about the meeting type they prefer in these cases.

Part 2 Review the data for gaps or incorrect data.

Students in the testing group with blanks. Add Participation and Supports/Accommodations if needed.

Students with Supports or Accommodations, but none are listed. Add specific Supports or Accommodations if needed, otherwise choose participation without Supports/Accommdations.

Students in the testing group who are listed as outside of grade level. Participation must be changed and Supports/Accommodations added if needed.

Pict 1 - Reviewing the data for gaps or missing data

gaps

Part 3 Fill in the missing and/or correct the data.

Go to Student Info > Special Ed Profile > Assessment/DRDP tab.

Repeat until all eligible records are showing correct data with no gaps in the list.