SIRAS Onboarding Guide

Web Address (URL)

If you are with a district in Ventura County:  siras.vcoe.org     
If you are with a district in Kern/Bakersfield County Area:  siras-kern.org 
All other counties:  sirassystems.org

Training Logins:   
If you are with a district in Ventura County:  sirastraining.vcoe.org
If you are with a district in Kern County:  training.siras-kern.org
All other counties:  training.sirassystems.org  

(After creating a bookmark, edit it and only include up to the '.org' and remove the rest.)

Note: There are two versions of SIRAS. The Training version may be used for practice and training. The Production version or Live version is where you will edit and save actual student data. Please be aware of which version you are accessing!  The SIRAS training version is marked "Test Server - All changes will be overwritten” on all pages.

 

IMPORTANT BOOKMARK INFO!

Remove the '/main.jsf?dswid=-8427&cid=1' information from your bookmarks.

Logging In

 

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What username to use:

Username:  firstname.lastname
Default password:  (provided by your district clerk.)

Note:  The system will prompt you to change your password once a year.   If you have forgotten your password, and your user account has an correct email address, you can click the Reset Password button after an unsuccessful login, and you will receive an email which will allow you to update your password.  Additional Help for Reset Password

 

To view IEPs, click login to Special Ed.

To view 504s, click login to 504 plan module

To view SSTs, click to login to SST tracker

 

When you log into SIRAS for the first time, navigate to Tools to My Account > Manage Users/My Account. In your User Account tab enter your email address and phone number you wish parents to use to contact you. Then click on Update User. This information will also print on various IEP forms.

 

 

Trouble Logging in:

SIRAS says 'No User Exists'

Make sure your username is first.last

Make sure you are logging into the correct server

 

SIRAS comes up as blank page

Are you using a saved desktop shortcut to get to SIRAS? You may need to delete it and create new one or better yet, save as a bookmark in your browser of choice.

 

Navigating Through SIRAS

The following is a quick guide to the features and their dedicated icons located in SIRAS. More detail is available on additional help pages.

 

SIRAS Support in Context '?' mark buttons

Click on the Blue Question Marks located throughout the program for SIRAS support in context.

 

 

 

SIRAS Home and 'Return to menu' (Do not use browser back button!)

Use the SIRAS Logo to navigate back to the Home from any page.
To the right of the Siras Logo, you will see an option of 'Return to', it is the Siras 'Back' button. Don't use the browser back button, it will get you logged out.

 

Choose Student

Located under the SIRAS logo in the upper left corner, select the ‘Choose Student’ button to list your caseload and view basic info about each student.

If you have zero records, got to FAQ further down page.

 

 

 

Or, you may be a site admin who has not been assigned a site yet. Reach out to your district office SIRAS contact.

If you are in a “found set” is   click the    ‘Reset Search’ link to restore all your records/students.
 

Additional Help for Choose Student

 

Schoolhouse Icon - Change Scope

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            This is on the far right of the screen below your Username and is very useful in switching scopes of the types of records you can see. Ex. Site admin vs case manager.  Use View Individually assigned to see caseload vs school(s) only. Use the School Filter to change/filter your focus; step up or down to a district, school group or individual school.

Additional Help for Change Scope

 

Username [Log Out] button

         This is on the far right of the screen, top right.  The words 'log out' when clicked on will close your session.

 

Student Info menu

Use the Student Info button to navigate to various student Information.

Reporting menu

Use the Reporting button to create Student Lists and run various Reports.

Tools menu

Use the Tools for useful reference tools that will help you perform a variety of tasks.

Quick Search

Use the Search button to create queries or search for a student by typing in the box.

This search box can accept student initials, local ID, SSID, birthdate.

See this link for more search help.

 

After you perform a search you will be in a ‘found set’, click ‘reset search’ to restore all your records, click ‘modify’ to modify the existing search  

 

FAQ

 

I have zero records, what do I do?

1. Reset Search
2. Request students to be assigned click here for more info about Manage Caseload
3. Switch scope to or from view individually assigned.

 

 

Look for the reset search in the upper header bar to the left of the quick search.