Incoming Students
• Log into Siras > Click on the little schoolhouse icon in the top right > Check the box that says Incoming Students > Click GO.
- District Admin Users will have Read Only access to the Current student records that are transferring into their district.
• Click on a student record > Go to Student Info > Next Year’s Data > Unlock the record.
- District Admin Users can now assign the student Next Year’s School Attending, providers, edit services if needed, etc.…. This information will be rolled over to the Current data once rollover for your SELPA occurs.
- Once rollover occurs, district admins will then have full access to the Current record to assign schools and providers.
Confirm Provider Caseloads
• Go to the Home Page in Siras and view the Assignment Requests table.
- Providers can request a student to be assigned or removed from their caseload. These requests will need to be Approved or Cancelled by the Admin.
• Go to Reporting > Student List > Edit List > Add All Providers from the left column to the right (You may want to remove any information not needed from the right columns) > Click Update List.
- Make sure all students have a case manager as well as all providers needed to provide services for that student.
- Add or remove providers as needed by clicking on the student record > going to the MIS Summary page > Edit Providers.
Request/Complete Transfers
• Request transfers of students that are newly enrolled in your district. This may include Transfer students that did not have your district listed as the Next Year’s District and not in the Incoming students list.
• Go to the Homepage in Siras and view the Transfers table > Send or Cancel the requests for these students.
Confirm District/School Attending
• Confirm students are attending your district.
- If the student is no longer in your district for any reason, make the student Inactive > Exited > Put in the last day student received services (Exit Date) > List the appropriate reason. If the student has moved and no longer in your district, select “Moved and known to be continuing”. Then keep an eye out for any transfer requests for these students on the Transfers table on the homepage.
• Confirm students are attending the correct school.
- If the student is not in the correct school, simply unlock the student record on the MIS Summary page and change the school. There is no need to send a transfer request. Transfer Requests are generally only used for students attending another district.
Enter/Reassign User Accounts
• Create New User Accounts.
- If the user has an account in Siras at another district, contact Support to transfer the user account to your district.
• Block user accounts that are no longer working for your district. (see When Staff Leave in Siras4Admins Padlet)
- Go to Tools > Manage Users > Choose Users > Search for the user account > Edit Account Details > Add “Block Access” to the user account Access Roles > Update User Account > Go to the Student Assignment tab and reassign the providers caseload or delete the students from the account.
Enter Calendar Events
• Go to Tools > SELPA/District/School Admin and create Calendar Events for the school year. This will include School Holidays, Progress Report dates, etc.….
