[Service Log FAQ][Provider FAQ][Initial Evaluation FAQ][Data Reporting FAQ]

 

Where can I find a list of CALPADS Resources?  -Click Here

Where do I find latest CALPADS Documentation? - Click here

What are all the SPED Acronyms? - Click here

 

Why is a student not showing up in TOMS?

How do I create a new record in Siras?

How do I know what meeting delay reasons can be used?

How to make a record inactive in SIRAS

How do I update Program Setting?

 

Why are my pending archives not sending?

 

• There is a posted IVR error, that is a temporary DNR hold on the archive. After error is resolved, remove posted IVR error and record will send again.
• The archived transaction is a plan only amendment that was not agreed to, it is stay put.  Change the report status from pending to do not report. Unless the parents later agree to that plan, it can not be reported.
• The report event date of the transaction is after the upcoming census date. We don't want to send transactions not relevant to the current census count we are trying to certify.  Example, events after 6/30 aka EOY 4. All meetings or plan amendments or exits after 6/30 are not relevant for EOY 4 and may  cause CALPADS to have an error. We wait to send those events next year once we enter the EOY 4 reporting period.

 

How do I find a record that left our district already?

• Search on the SSID
• When zero results come up, click on the historical/advanced query tab in the query builder
• Switch historical query type from Current to Archived
• Click Search to List

I am sending data to CALPADS, it is rejected. I see errors mentioned. But there are no IVR errors posted in Siras, what do I do?

In a case like this you must review the Submission Logs directly in CALPADS, click this link.

 

Please always email [email protected] when this happens so we can review the submission logs you se

We have a student attending a private school that isn't in Siras and they will be on an ISP soon, how do we add the school into Siras?

First try to find the school here at this website:

 

Then email [email protected]

We have a student attending an NPS school that isn't in Siras, how do we add the school into Siras?

First contact your SELPA to find out if there is an active contract with the school and get the request a

Then email [email protected]

I can't create a user account because the username is already taken:

Ask this user if they have an existing Siras account, if they do, we need to request the original to come to your district.

 

If they happen to have the same first and last name as another Siras user somewhere else, and they don't already have an account, then we can create a new account with a slightly different username like first1.last or firstX.last where we add a number or middle initial into the usename to make it unique.  Don't try to add characters to the username.

 

What do we have to do with DRDP?

DRDP ratings need to be collected twice a year.

Click here for due dates of DRDP data collection.

Click here for help with DRDP overall.

 

How to prepare a Siras record for referral: See this Siras4Admins padlet page How to tell FMTA monitoring our overdues that we are planning a meeting (with the reason why it will be late) for a record showing as overdue? Put meeting delay reason on the MIS and archive the MIS page before the meeting shell is created in the IEP manager. See slides 12, 13 Reasons to archive active.

 

 

Why can't we open a Plan Review?

If student needs plan adoption, that must be done first. Creating an initial evaluation event? siras4redesign Padlet Step 1 New or Returning

 

How long can SWDS 2, Eligible No Plan, (future start date) stay in place?

Unless CALPADS gives an error due to time lapse, this status can stay put.

 

There is a possibility they may want it replaced with eligible not enrolled.

Unless we see one of the following:

 

- CALPADS CDE error

- We know for a fact they dropped out: (then update current data and add this new inactive reason by archive on MIS)

- They moved out of state:  (then update current data and add this new inactive reason by archive on MIS)

Then there isn’t any reason for further action.

 

 

What do we do if we sent a plan adoption but the student actually never shows up and we No Show them in CALPADS?

In SIRAS, open the plan adoption archive and mark it as DNR, do not report.

• Make the current record in SIRAS inactive
• Inactive date, can be date they were expected to enroll
• Type of Inactive, No show/No Evaluation
• Non Participation Reason, No Show

In CALPADS

• Remove the PLAN and SERV records associated with the plan effective date they were expected to enroll.