2026 April

Mar 30, 2026

April 2026

IMPORTANT Information for all users in SIRAS

Annual IEP implementation monitoring: This year, the CDE is collecting service data for a random sample of students from each LEA for service dates January 1-February 27 2026. Your Director has received a list of students whose services will be reviewed and may be reaching out to confirm services provided. The service log feature in SIRAS is a great way to document that services have been completed unless your District has another process in place. As a reminder, a provider is able make a log note for multiple dates, both for individual students and group sessions using the service log feature in SIRAS. In addition, you can select the number of minutes served in a single click. Check out the Service log video for more information.
A new Attendance button was added to the Service Logs last year. “School Event” may be used for the designated reasons given to us by CDE to assist with IEP Implementation Monitoring: Field trips, Statewide testing periods, Student benchmark testing, Special programming at the school site (e.g. school assemblies), and School-related emergencies.

Finalizing IEPs before summer break: Check your incoming messages on the homepage to see if signature links from your completed meetings have been received in SIRAS. If the IEP meeting is complete, finalize the meeting. Thinking ahead toward the end of the school year, remember to hold and finalize all IEP meetings before you leave for summer.
Review your meeting reports: (Reporting menu/Meeting Reports/Predefined Reports). Ready to Finalize meetings already have the parent response filled in. Resolve IEP meetings without consent. Follow up with Awaiting Consent meetings by sending a copy via mail, providing a copy for pick-up at the school, or do a home visit. Make sure your attempts are documented in SIRAS. Refer to the Parent Response Help Sheets for more information.
Schedule all of your remaining meetings for the year. Go to the Choose Student list by clicking on the number of records below the SIRAS logo. Select Overdue from the Overdue menu and press Student Lists. Change the “as of” date at the top to 6/30/25 to find all students who have annuals or triennials due by the end of the school year. To view students who have annuals or triennials due during summer and within the first week(s) of next school year, adjust the “as of” date accordingly. This will help you plan to hold those meetings early so they won’t be overdue when school resumes in the fall.
Use the Student Data Overview links on your home page to monitor currently overdue meetings on the left, and annuals/triennials held late. Data on the right-hand side correlates to the 16.21 report from CALPADS. The donut shaped graph is an easy way to track initial assessments, upcoming annual reviews and re-evaluations, and overdue meetings. Click on each colored section to bring up the associated list of students. Your goal is to have it turn completely green before you leave for summer.

Spring DRDP: All infants and preschoolers through the age of 5 who have begun SPED services before April 1 (in any district) will need to have a DRDP. The DRDP is not required for students turning 6 by June 30 unless your Director chooses to have everyone assessed. DRDP data must be entered into SIRAS by Friday, May 22nd. Locate all DRDP required students by going to the Search button/Predefined Queries/Statewide Assessments (CAASPP, ELPAC & DRDP). The DRDP measures student development as well as student growth. It is not recommended to have the Spring DRDP administered too closely to the Fall DRDP to allow for this growth.

IMPORTANT Information for SIRAS Data Administrators in SIRAS

Continue practicing ongoing data monitoring procedures. These include addressing Errors/Warnings in SIRAS and in CALPADS/View Submissions, sending data to CALPADS, reviewing Predefined Queries, monitoring meetings for readiness to finalize, reviewing Statistical Reports and the New Referral List. See the Happy Fox for a complete list of Data Monitoring Procedures and help sheets.
Review the Accountability Report (16.21) from CALPADS regularly for overdue and late IEPs. Follow up with IEP teams and in SIRAS to make sure any missing data gets to CALPADS in a timely fashion. IEPs overdue since Census Day are priority. Meetings held late must have an Overdue Reason sent to CALPADS with the record.
Review Accountability report 16.14 and Monitoring Reports 16.25 and 16.26 for overdue and late initials and C to B transitions and to review overall data by DSEA
Compliance Concerns: Address compliance concerns by reviewing the Overdue Monitoring Report (16.21) from CALPADS for all compliance areas (Annual, Triennial, Transition Regulations), as of End of Year (6/30). Follow up with IEP teams and in SIRAS to make sure the appropriate meeting data gets to CALPADS before staff leave for summer. Contact SELPA to schedule a district level EOY compliance review. It is most effective to include both the SIRAS Data Admin and District Admin to thoroughly address all concerns.
Spring DRDP: All infants and preschoolers through the age of 5 who have begun SPED services before April 1 (in any district) will need to have a DRDP. The DRDP is not required for students turning 6 by June 30 unless your Director chooses to have everyone assessed. DRDP data must be entered into SIRAS by Friday, May 22^nd. Locate all DRDP eligible students by going to the Search button/Predefined Queries/ Statewide Assessments (CAASPP, ELPAC & DRDP. Refer to the DRDP Help Sheets on the Happy Fox.
Post-secondary outcome surveys: The 2026 survey form is now posted in SIRAS and ready to send out. Post-secondary data is due in SIRAS on Friday, June 26^th. See the Post-Secondary Help Sheets found HERE for more information. Please work with your Workability Specialist if you have one as they also need this data for their database by May.
Ventura County SELPA will host the CDE Spring CALPADS Roadshow. SIRAS and CALPADS data administrators are invited to register to attend in person on Wednesday April 22, 9:00am-12:00pm. The flyer is linked here. A virtual option is available if needed.
Register now: The Spring EOY meeting for SIRAS and CALPADS data administrators is scheduled for Friday, May 1, 9:30-12:30 via Zoom. The flyer is linked here. Be sure to join us for both the Roadshow and this Meeting as we prepare for EOY Reporting.
Join SELPA for monthly SIRAS Data Network meetings (Office hours with SELPA for SPED Data Specialists).
The schedule of SIRAS Support Zoominars/Office hours as well as information about CDE Office Hours is posted in Happy Fox.

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