With the transitive nature of these records, our suggestion is to query the students and report on them quarterly or bi-annually.

By report we mean print an overview PDF and then export student and service data files for later research.

 

The query below casts a wide net of potential Out of Home Care scenarios. 

But the search criteria gives a good estimate of the records that can be researched later.

 

Districts should be monitoring these data points as seen in the list below for accuracy on a regular basis.

This will help SELPA have cleaner data entry on good candidates that qualify as Out of Home Care.

 

Procedure overview

1. Login to SIRAS
2. Switch to DSEA or Attending Scope
3. Perform the out of home care query
4. Search to custom list
5. Print list and/or export data.
6. Store data for later research on candidate record\

 

 

Click the school house icon

Change scope to DSEA or Attending.

Click Go

Now we are viewing all records where your district is either reporting LEA, DSEA or both.

 

Click Search button:

(Select your presaved query or save later)
Under search parameters tab verify Active Status = Active 
Type into the Add Criteria box to add the following criteria:

Primary residence

- Select Family Foster [210]     or 

- Select LCI [220]             or

- Select Residential [230] or
Service Provider

- Selet Nonpublic school (NPS under contract with SELPA) [410]

School Type

- Selet Nonpublic day school [70]

- Selet Nonpublic residential, in CA [71]

- Selet Nonpublic residential, outside CA [72]

Click Search To List

(save the query, with name 'Out of Home Care'. Saving the query name will name your list for later!)

 

 

 

Click on Edit List:

Under Selected Fields add the following fields:

• SSID
• District of Special Ed. Accountability
• School Attending
• School Type
• Primary Residence
• Program Setting
• Program
• Plan Type

 

Then click Update List

 

 

Save this list for later as Program List.

Print the lists to PDF as an overview.

Then do a student data export of the data.

Then do a service data export of the data.

These three files can be mined later by staff researching candidates for funding.

for it.

April Quarter

1. 04012026_OHC_List_MyDistrictOverview.pdf
2. 04012026_OHC_List_StudentData.xlsx
3. 04012026_OHC_List_ServiceData.xlsx

 

Fall Quarter

1. 10072026_OHC_List_MyDistrictOverview.pdf
2. 10072026_OHC_List_Student.xlsx
3. 10072026_OHC_List_Service.xlsx

 

Or whatever dates your district director or SELPA advise.

 

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