Changing the student status

• New or returning student with disability lives in district and may or may not start participating. Make record Active
• How to create and update new record Make record Pending or Active
• Making a record Inactive in SIRAS Make record Inactive
• Changing program setting
• When to use Pending
• How to send a specific archive to fix an error

 

Active Status Protocol

If a student is eligible, enrolled and participating, the active status in SIRAS should be Active.

If the student not all three then the status needs to be Inactive or pending.

Records in the middle of the referral process must be have active status Pending.

Records for newly returned students can be made pending when the record needs to be accessed.

Eligible not participating records can be made pending without removing inactive reason in order for staff to have follow up meetings and report the MEET record but not report the PLAN record as the student is not participating.

Pending active status is a 'to do' list. Daily the District SPED Clerk should be working to convert Pending to either Active or Inactive.

 

IFSP Protocols

IFSP part C referral, create SIRAS record, complete initial IFSP process. SSID required upon parental consent.

IFSP student transfers to your district, adopt the IFSP plan and report IFSP plan adoption to CALPADS

IFSP student is exited before Part C to B Initial

IFSP student has part C to B initial IEP at same district

IFSP student has part C to B initial IEP by different district, make sure IEP district is listed as 'next years district' this will fix forms, make sure to assign key staff from IEP district so they can work on the initial IEP

 

Preschool Protocols

Preschool referral for IEP.  SSID required upon parental consent

Preschool referral and won't start participating
Preschool referral and will start participating

 

Kinder and TK Protocols

Look for previous year's eligible not participating to see if they want to participate now in TK or K.

Kinder transition meetings

 

HS Protocols

8th Grade districts fill in HS district as Next Year's District at beginning of 8th grade.

When students turn 15 get the transition regulation questions answered in the IEP.

What to do when HS inherits a plan with no tran_reg filled in.

Completer must be reported to  CALPADS from SIRAS.

 

Private School Protocols

Only use Private school group enrollment in CALPADS for reporting participation in ISP services.

If student is eligible but not enrolled or participating, follow protocol for making records inactive.

Keep record inactive in SIRAS. CALPADS should have SWDS 2 status.

If there will be a follow up meeting