Overview of Predefined Queries, Lists, and Reports

SIRAS provides 3 main methods of finding and viewing student information in aggregate.

Search Query: restricts the found set of students by various criteria

Student List: view, sort and group the found set by selected data points

Statistics Reports: view the counts of students within the found set criteria, grouped by selected data points

Predefined Queries, Lists and Reports

Inside the Search panel, there are many useful queries, grouped by category.

On the Student List page, inside the Predefined Lists tab are several useful lists.

Many of the Predefined Queries will also pull up a corresponding list, and many of the Predefined Lists also have a recommended Search.

In some categories there is a checkbox option to bypass running the associated Search or List, in case you want to keep what you already have.

This area is regularly a work in progress as there are many queries useful for various purposes.

- More details about the different queries to be completed here, pending re-categorization -

Browse Knowledgebase Articles for Queries, Lists and Reports

Description of Predefined Lists

(Oct. 2024 note: may be out of date)
List column - These lists will show data from students in your current found set.

Management List (Default) provides basic special education data: school attending, birthdate, grade, last IEP date, Last Tri date, Primary disability, and primary service.
Management List 2 provides similar information in a slightly different format: grade, primary disability, birthdate, primary contact information, school attending, and a list of all current/pending services.
Service List shows the school along with a detailed list of all services, including the provider, frequency, location, and duration of each service.
State Assessment List shows all students along with the way they participate in statewide assessment (SBAC and Science) along with all the specific universal tools, designated supports and accommodations entered on the CAASPP page of the IEP.
Notes List shows all students and if there any notes entered into the students record
(under Student Info/Student Profile/Notes) they will appear next to the students name.
By School and either by school attending, case manager, placement or program provides the basic information found in the default management list.
Meeting History shows a list of all IEP meetings stored in SIRAS for each student.
Mailing Contact shows the primary contact for the student, relationship, phone, secondary phone and address for the contact person.
Placement/Program shows placement in RSP, DIS or SDC, Program and the last date of placement change.
Areas of Need and Service Minutes shows the current goal areas of need and total daily service minutes.
Classroom Accommodations - shows the student accommodations by category from the current IEP.
Next Years Data shows current district/school, current/pending services, current providers and next years grade, district, school, services and providers. This data comes from the use of a Record of Changes for Next Year IEP form and from data entered in the Next Years Data tab.
Medical Report shows the students primary and secondary disability, whether they have a health/emergency care plan, medications, allergies, asthma, diabetes, hearing, and vision.

List and Search column- These lists will perform a Query first, then show you those results.

Validation Errors and Warnings shows student records with data validation errors and warnings
CAASPP Assessment List shows the students grade, how they will participate in ELA, math and science state testing and the supports/accommodations listed on the IEP.
Discipline List - shows only the students who have discipline records entered into SIRAS.
Meetings Held/Not Finalized - shows only the students who have meetings marked as held, but are not yet finalized.
EL Test Participation shows how students will participate in English Language Proficiency assessment (ELPAC) and the supports/accommodations in Reading, Writing, Listening and Speaking listed on the IEP.
Transportation shows special requirements, provider, therapy, route, aide, type, level, address, notes and next years transportation.
Preschool Accommodations shows the supports for preschoolers from the Preschool Strategies IEP page.
Post-Secondary shows follow up data in Education and Employment from the most recent June reporting.
Transition Reg. Indicators shows students with transition data in all 8 required areas.
Goal Progress Report & Benchmark Progress Report this is a summary of the progress reports that can be used to audit staff making sure timely progress reports are being completed.
Parent Withdraw / Private School Follow-up this list is used to monitor private school students where plan type is Eligible no IEP and placed in private school.

When using the Field Set + Search buttons, it will remove your existing found set with a predefined query. You still can use these lists for a custom query, you just would have to redo a search and go back to the list one more time.

All of the above lists can be grouped by School or by School and case manager, School and placement (DIS, RSP, SDC), or School and Program (S/L, APE, Full Inclusion, etc.). This grouping feature has limited value for general users since they generally do not have multiple schools. Also, as many districts do not use these last two designations (placement and program), they may be of limited value to general users.