Next Year’s Data is an optional but highly useful feature in SIRAS. It helps districts prepare for the upcoming school year by storing and previewing future information that will automatically take effect after the summer rollover.

 

The rollover is typically run in July, and will apply and then clear the Next Year's data to all records with Active status.

Next Year's data will not be applied during the rollover in any of these cases:

• There is an open meeting SIRAS with a date in the past
• The child is under age 3.  For infants, the "Next Year's Data" functions as a placeholder not exactly for the next academic year, but for an upcoming transition to IEP on the 3rd birthday.
• The status is Pending or Inactive

How to View Next Year’s Data as a List

1. Go to Reporting → Student Lists → Predefined Lists → General Lists.
2. Click Next Year’s Data (only with potential changes).

This list allows staff to review all next year data in one place.
 

As a District or Site Administrator, you can click the red schoolhouse icon to switch between modes:

• Incoming Mode: Displays only students transitioning into your district or school after the rollover.

• Preview Mode: Displays both incoming data and current student data side by side.

 

What Next Year’s Data Is Used For

• Feeder District Coordination:
  Feeder districts can automatically push records to the correct receiving district over summer.

• Projection and Planning:
  Receiving districts can project the number of incoming students and eligibility types to plan staffing and classroom needs.

• Infant Transitions:
  For children under age 3, Next Year’s Data serves as a placeholder for IEP information that will apply once the child turns three.

 

 

There are two main types of data entry for Next Year's Data:

 

1. Next Year's District/School/Provider information may be set on the Next Year's Data page:

• Created and updated by SPED staff as early as needed.
• Stores changes to schools within district that will be applied during the summer rollover.
• Stores transfers to new districts that will be applied during the summer rollover.
• 8th grade feeder districts should set the HS district as next year's district

 

    2.  Next School Year IEP Plan Data may be entered onto forms:

• Stores changes to an IEP plan that won't take effect until when school comes back in fall.
• Created in the IEP Manager via a form as appropriate at end of School year.
• This form would not be appropriate to fill out in the fall, only at end of school year.
• If district, school or providers will be changing, they must be updated under /student info/next year's data first

 

 

Next Year’s Data area

The Next Years Data area in SIRAS contains all of the data elements that will be applied during the rollover.  It is connected to the ‘Revisions to IEP for Next School Year’ IEP form (sometimes called the ‘Record of Change’).  When that form is completed it will update the information in the Next Years Data area.  Some Next Year's Data elements can only be applied on this page and not on the IEP form.

Data entry in this area is only intended for data elements that need to be updated with the next school year.   Anything that is NOT changing should not be entered. 
 

Under Student Info / Next Years Data, click on ‘Create Next Year’s Data’ to enter new information.

 

Viewing Future Students and Running Projections

When 8th grade districts fill in their local HS district(s) for the next school year, the HS district SPED data staff can start doing their projections for the coming year.

• SIRAS HS Districts can see total number of incoming freshmen.
• SIRAS HS Districts can run statistical reports to breakdown projected eligibility count for staffing and classroom projections.

 

To preview incoming students and future assignments:

1. Click the red schoolhouse icon in the upper-right corner.

2. Select either:

   • Incoming Students: Only those with “Next Year’s District Attending” set to your district.

   • Next Year Preview: Includes the above plus your current students who are not assigned to another district for next year.

Once selected:

• The records will be read-only, except for the Next Year’s Data tab, which SPED staff can still update.

Fields to complete under Next Year’s Data:

• Next Year’s District

• Next Year’s School Attending

• Next Year’s Providers

 

 

 

 

 If the student is transferring to a new District or school over summer, this page below needs to be updated before the end of the year with the new information.

Otherwise the during the rollover if it is blank, Siras assumes everything is staying the same for the next year.

If the student is going to a different school in the same district, set it here for Siras to change it over summer.
If the student is going to a new district, like a HS district, the 8th grade district can set the HS district here.
Then the HS district can see these records and fill out the school and providers ahead of time.

 

 

To view the future students and run these projections the SPED Data user or Provider will click on the little red school house in the upper right hand corner and select ‘Incoming Students’ or ‘Next Year Preview’.  This will allow ‘Read only’ access.

 

 

With exception of the content on the Next Years Data tab for SPED data staff
This where the next years district staff can complete the rest of the information needed to be completed on this page first.

• Next years District
• Next Years School Attending
• Next Years Providers

 

Incoming Students = only those with Next Year's District Attending set to your district.

Next Year Preview = includes the above plus current students who do not have a different district as Next Year's District Attending.

 

 

 

 

ESY Enrolled:

This flag which indicates Enrollment in ESY will be cleared at the end of summer, on September 1st.   It is not technically part of the Next Year's Data or the rollover.

Once Next Years Data is created, staff having transitions can fill out the following forms.

 

 

 

Confirm Next Year's Data when Finalizing a Meeting:

 

When finalizing a meeting in the IEP Manager, SIRAS will detect if there were potential changes to the Next Year's Data and add a notification to the confirmation dialog.

There are a few different scenarios to look out for:

• If the Next Year's Data form was used, but the parent did not consent to all or part of the IEP:  The Next Year's Data should be carefully reviewed, and potentially cleared out if there are changes that were not consented to.
• If the Next Year's Data was previously entered and an amendment potentially changed some of the services or other data.  The Next Year's Data should be updated for any new changes that will carry forward to the next school year accordingly.
• If a meeting was not finalized over the summer months:  Possibly the Next Year's Data would not be applied to the record, if there was a meeting open in the IEP Manager during the month of July when the rollover is typically run.  SIRAS will attempt to detect these circumstances and prompt if you want to apply the Next Year's Data when such a meeting is finalized.