IEE or an Independent Educational Evaluation are sometimes requested by the family after the outcome of an Initial Evaluation or even a  triennial re-evaluation.

 

If this happens, we do not keep the original Initial Evaluation  or Triennial open in SIRAS, we finalize it as is.
The parent response would be one of two reasons.

 

- Parents does not accept Eligibility

   or

- Parents does not accept plan (initial only)

 

Once the appropriate reason is selected the meeting can be closed.

Be sure all relevant notes, contact attempts and context are added into the notes or uploaded to the meeting before finalizing.

 

If there is going to be an I.E.E. Independent Educational Evaluation, then another Initial Evaluation or Triennial could be created in SIRAS to document the results of that process.  If it is documented in SIRAS then the results of the IEE can be easily reported to CALPADS from SIRAS.

 

OPENING MEETING TO RECORD DOCUMENTATION

If the student was already found Not Eligible or No Longer Eligible, then in SIRAS do not make the record inactive to open the meeting.
Make the record status be Pending, and leave the inactive date/reason in place. Making the record Active will force SIRAS to not allow another Initial Evaluation to be opened.

 

The IEE can be done by using SIRAS by opening another Initial Evaluation  or Triennial as usual with the IEE staff participating ther.

Or if the IEE is done outside of SIRAS, an Initial Evaluation or Triennial in SIRAS can be opened to document the process and the findings as well as upload PDF documentation associated with the IEE.

 

But we should make sure the meeting type is Initial Evaluation or Triennial so we can use SIRAS to report the final outcome.
By using those meeting types, it allows the District to easily report an accepted change of eligibility, and the MEET and or SWDS records to CALPADS easily.

 

This meeting event can be updated with any relevant documentation.

If eligibility is determined/changed, the forms of the Initial/Triennial IEP can be updated accordingly prior to finalizing the meeting.

 

If this is for an Initial IEP event created in the IEP manager to document the IEE, and there wasn't a new AP sent out,  what do we use for updated Referral information on the MIS page?

 

• The referral date can be the date it was learned the IEE was going to be requested.
• The parental consent date can be the date the parents accepted moving forward with the IEE.
• The initial evaluation can be the meeting date of the IEE.

 

COMPLETING THE MEETING

 

It may be that not all the forms in SIRAS are filled out if they were uploaded separately.

If the student is found eligible or not eligible minimally filling out the cover page or eligibility page to document that will allow SIRAS enough information needed to report if eligible but no plan or if the student was found not eligible. If the student was found eligible and will get services, then minimally filling out the service page is useful.

 

The District SPED clerk may need to go to preview and indicate 'disable validations' in order to indicate meeting complete to finalize the meeting to allow SIRAS to report the finding.

 

Please reach out to [email protected] if there are any questions on this process.