Preparing SIRAS to have guardian contact integrated from your SIS

New SIRAS districts:

If your district has never used SIRAS before, and your SIS is being integrated with SIRAS as you first start using SIRAS, we suggest automatically allowing SIRAS to pull SIS contacts into live SIRAS as this will save significant data entry or providing SIRAS with a contact file separately.

Existing SIRAS districts:

If your district has already been using SIRAS and have decided to let SIRAS get updated by your SIS system then it is very important that we test the contact data pull on training.

For existing SIRAS districts, staff have worked on curating good contacts for SIRAS over time and we don't want to wipe those out without knowing if the nightly replaced contact data in SIRAS will be the 'correct' contacts that the IEP team is expecting.

Before we push contacts from your SIS into production SIRAS, it is advisable to follow the following test protocols:

Know where to find contacts in SIRAS:

• Login to your 'Training' server [click here if you need the URL address]
• Find student record examples with known easy contact info
• Open a meeting
• Open a form that shows contacts and verify the contacts showing in the form are the correct contacts in the correct order.
• Find student record examples with complex contact info
• Open a meeting
• Open a form that shows contacts and verify the contacts showing in the form are the correct contacts in the correct order.

When reviewing contact results in SIRAS here are some key things to look for:

• Does your district log who the 'educational rights holders' are in the SIS? (If not that may need to be added)
• Do the correct contacts get pulled in?
• Do wrong contacts get pulled in?
• Do the contacts show in the correct order?
• Do contacts from one Site work better in SIRAS than other Sites? This may be due to differences in data entry from site to site.
• Do contacts show up in the correct order?
• Take notes and save the SSID of the record.
• Having screenshots of the contacts as they appear in the SIS to compare to how they appear in SIRAS are very helpful.