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Do not fill out district enrollment date in SIRAS until a plan effective date for participation is known.
- Creating and maintaining SSID and enrollments for SWD - PPT
- Creating and maintaining SSID and enrollments for SWD - YouTube of Brandi's presentation
- CDE FAQ - Which students with disabilities need an SSID?
- CDE FAQ - Does an LEA have to create SENR record for a child (inf/pre) who will not actually attend?
If a student has an SSID already and is currently enrolled in General Ed., then as long as the parental consent date overlaps existing enrollment, that is sufficient to already report a pending as of and the initial IEP results themselves.
If a student is living in the district and not currently enrolled, even if the student already has an SSID the suggestions below are still appropriate on entering enrollment to be able to minimally report the initial evaluation meeting and the outcome (SWDS) result.
We can use a one day enrollment as of parental consent date to report the pending as of and eventually the Initial Evaluation status and meeting records.
Since the student won't attend, thus won't participate, there is no need to report the plan and services that were part of the plan if the student was found eligible, we just report the SWDS and MEET records.
There is an argument to be made that the SWDS and MEET for DNQ, or Eligible Not Participating can be reported without any enrollment.
If the student already has an SSID, then that is technically true but it might not be a bad idea to have precedent of sending the one day N470 enrollment along with the SWDS and MEET record.
But that would be a local decision and up to the advice of CALPADS.
Private School Students:
If a student is attending private school in your district and is not eligible, or if eligible, not participating on an ISP plan, there is no SIRAS need for private school group enrollment in CALPADS.
SIRAS suggests that private school group enrollment in CALPADS should be limited to align with a student already being eligible for IEP, but on an agreed to ISP plan by the District. Check your district's local guidelines for what ISP services your district can provide.
This means we strive to have private school group enrollment start date in CALPADS be the start of participating on an ISP plan.
Students enrolled in general ed. already:
If a student is already enrolled at the district, then no extra enrollment is needed to report the results of the Initial IEP.
Residing but not enrolled, Private, Preschool and TK assessments:
Assume the student does not yet have an SSID or general ed. enrollment already, the following instructions our best effort to follow CDE guidance. SSIDs are required upon parental consent.
- If no existing enrollment, open a district level enrollment in CALPADS as of parental consent date to get SSID required for reporting the meeting and it's components. We understand private school enrollment can be done for this purpose without errors but it is not what we suggest, this is a local decision.
- SIS coordinator and IEP team need to be in communication with these events.
- Siras create hold and finalize initial evaluation meeting event in SIRAS,
- If participation will start, enrollment can be adjusted or added to over lap with plan effective date
- SIRAS creates transaction to report SWDS /MEET/PLAN/SERV
- If participation will not start, SIRAS sends SWDS/MEET and SENR enrollment closed on same day with N470 exit
- If student starts attending and participating make sure the plan effective date of the meeting is set as the district enrollment date in SIRAS.
- Make sure that the student is at least enrolled in CALPADS as of the plan effective date. This is the term 'overlapping enrollment'.
- If participation will not start, SIRAS sends SWDS/MEET and SENR enrollment closed on same day with N470 exit
1a) Follow CDE instructions linked at top regarding enrolling to get an SSID (Siras PPT for enrollment help)
1b) CALPADS Staff open the enrollment in CALPADS as of parental consent date to get SSID (see screenshot)
2) Siras staff send data to CALPADS once initial assessment meeting is closed.
3) If student will not be participating as far as we know, CALPADS staff close out that enrollment record as of the parental consent date with N470 exit
4) But if the student will start services, we can close the SSID enrollment as of parent consent date with E450 or appropriate exit reason. Then open another enrollment as of when participation will start, or modify the existing enrollment to be the confirmed enrollment start date as of when participation will be happening.
A regular enrollment we used to when they begin attending and participating.
With these enrollment records in place, regardless of the outcome of that initial evaluation, Siras staff can report the required SWDS and MEET records.
CDE Links to SSID FAQ area
which-students-with-disabilities-need-an-ssid
