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SIRAS District Enrollment = The most recent date of new enrollment at the student's district.
- When students leave and then return to the district, the date should be updated.
The District Enrollment Date in SIRAS is important for validations and to make sure dates aren't reported outside of an active enrollment period.
For CALPADS specifically the following dates will always be required to be at least equal to the District Enrollment Date.
- Plan Effective Date on a PLAN record.
- Special Ed Status Effective Date on a SWDS record.
- The District Enrollment Date is found on the MIS Summary page under LEA Identification at the bottom of the box. See screenshot below.
- DRDP Relevance. If a student arrives after a DRDP cut off date like 11/1 or 4/1, ensuring to have the district enrollment on the MIS Summary page will allow SIRAS to not include the record on the DRDP Eligible list when they started participating after the cut off date.
- When we need to change SWDS 2 or 3 to be SWDS 1 (Not Participating to Participating), because of participation starting after new enrollment, then it is important to update district enrollment date on the MIS Summary page. If there is a meeting in progress update MIS summary page before meeting is finalized. Be sure any inactive date/reason is cleared also before finalizing the meeting.
- Enrollment suggestions for SEDS and SIS Coordinators
Scenarios on setting district enrollment date.
Scenario 1:
Student is was participating previous year, returns to participate this year. The district enrollment date does not need to be updated.
If there is an SIS to SIRAS integration, the SIS may set historical district enrollment date or current or not at all.
In summary, if a student is already eligible and is continuing, the district enrollment date on the MIS Summary can be historical or recent as district prefers.
Scenario 2
If the student will start participating next fall following an end of year initial IEP.
You can put the future anticipated district enrollment date on the MIS Summary page prior to finalizing the initial evaluation as eligible no plan, other reason 12.
Scenario 3
Student arrives or returns to your district on 8/15/2024 and enrolls in public school.
If the student will start participating on 8/15/2024 the plan effective date, then we can set the district enrollment date on the MIS Summary page to be 8/15/2024.
Scenario 4
If the student will start participating next fall following an end of year initial IEP.
You can put the future anticipated district enrollment date on the MIS Summary page prior to finalizing the initial evaluation as eligible no plan, other reason 12.
Scenario 5
Student arrives or returns to your district on 8/15/2024 and enrolls in public school.
Student is currently not eligible or not participating:
- District enrollment date is left blank until there is a known plan effective date.
- District enrollment date would be in alignment with the plan effective date if/when student starts participating
- If there is a meeting in progress to determine eligibility or participation status and the student will participate, set the district enrollment date on the MIS Summary to match the plan effective date and clear out any inactive date/reason (if present) before the meeting is finalized.
