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Do not fill out district enrollment date in SIRAS until a plan effective date for participation is known.
This page is intended for students who are being referred, have given parental consent for assessment but do NOT yet have an SSID.
If a student is already enrolled in General Ed. that enrollment can be used to report the referral.
If a student is living in the district and not currently enrolled, even if the student already has an SSID the suggestions below are still appropriate on entering enrollment to be able to minimally report the initial evalaluation meeting and the outcome (SWDS) result.
Private School Students:
If a student is attending private school in your district and is not eligible, or if eligible, not participating on an ISP plan, there is no SIRAS need for private school group enrollment in CALPADS.
SIRAS suggests that private school group enrollment in CALPADS should be limited to align with a student already being eligible for IEP, but on an agreed to ISP plan by the District. Check your district's local guidelines for what ISP services your district can provide.
Students enrolled in general ed. already:
If a student is already enrolled at the district, then no extra enrollment is needed to report the results of the Initial IEP.
Residing but not enrolled, Private, Preschool and TK assessments:
Assume the student does not yet have an SSID or general ed. enrollment already, the following instructions our best effort to follow CDE guidance. SSIDs are required upon parental consent.
- If no existing enrollment, open a district level enrollment in CALPADS as of parental consent date to get SSID required for reporting the meeting and it's components. We understand private school enrollment can be done for this purpose without errors but it is not what we suggest.
- Siras staff compete meeting in SIRAS
- SIRAS creates transaction to report SWDS /MEET/PLAN/SERV as appropriate to the outcome of the meeting.
- Enrollment closed in CALPADS if no participation.
- If student starts attending and participating make sure the plan effective date of the meeting is set as the district enrollment date in SIRAS.
- Make sure that the student is at least enrolled in CALPADS as of the plan effective date. This is the term 'overlapping enrollment'.
- SIS coordinator and IEP team need to be in communication with these events.
1a) Follow CDE instructions in the FAQ regarding enrolling to get an SSID (Siras PPT for enrollment help)
1b) CALPADS Staff open the enrollment in CALPADS as of parental consent date to get SSID (see screenshot)
2) Siras staff send data to CALPADS once initial assessment meeting is closed.
3) If student will not be participating as far as we know, CALPADS staff close out that enrollment record as of the parental consent date with N470 exit
4) But if the student will start services, we can close the SSID enrollment as of parent consent date with E450 or appropriate exit reason. Then open another enrollment as of when participation will start, or modify the existing enrollment to be the confirmed enrollment start date as of when participation will be happening.
A regular enrollment we used to when they begin attending and participating.
With these enrollment records in place, regardless of the outcome of that initial evaluation, Siras staff can report the required SWDS and MEET records.
CDE Links to SSID FAQ area
which-students-with-disabilities-need-an-ssid
