2025 September

Aug 30, 2025

September 2025 SIRAS Newsletter

IMPORTANT Information for all users in SIRAS

Review your open meetings regularly. Finalize IEP meetings as quickly as possible, right after parent consent has been received. Finalized IEPs are sent to the CDE as they occur throughout the year. The absence in reporting of a timely IEP meeting appears late. Follow your District guidelines regarding follow up attempts for parent signature.

When multiple meetings are occurring simultaneously, SIRAS will notify the user by displaying the open meetings as a button, serving as a reminder to close or finalize them.

Service logs: Document the completion of an IEP service, a supplementary service, an evaluation, or the hours a student worked using the service log. Follow your District’s policies regarding service logs. The Service Logs area is now organized into tabs.

Service log review: If you are responsible for reviewing another provider’s service log, you can flag it as reviewed, which will be stamped with your name and the date upon your review. When looking at the service log list, find the pop-out symbol in the column called Reviewed/Detail/Edit to open the log and review.

Review your current student list in SIRAS. Use the ‘Manage Caseload’ button under the Student Info menu to request students to be added or removed from your caseload.

Use the Student Data Overview links on your home page to monitor your caseload. Click on the colors of the circle to review your students who have Overdue (red) or Upcoming (yellow) meetings. Annuals due within the next 30 days and triennials due within the next 75 days will appear on this list. Check for new referrals/initials by clicking on the orange section of the circle.

Enter most recent scores on the SBAC, CAA and ELPAC into SIRAS. Go to the Student Info menu/Assessment Info to enter scores and levels.
Review meetings finalized last year without parent consent. Go to Reporting > Meeting Reports > Predefined Reports tab > click Parent Contacted, No Response. Click on Search Query Criteria and adjust the meeting dates on the query to (7/1/2024-6/30/2025) and click Search near the bottom of the page. For students whose last meeting was finalized without consent, we will still be working on the previous year’s goals. If you end up getting parent consent, let your District Office know so that the IEP data can be reported to the CDE.

Print your Finalized meeting using the print icon in the top right corner in one PDF, including the contact logs, continuations, and scheduling notes.

Share IEPs/Info for Gen Ed forms easily from SIRAS. Some commonly used forms are Savable and Printable in Batch. In the Tools menu/Document Library, click the ‘Fill in for student’ checkbox to enable the ability to save non-IEP forms. Print available forms in batch (such as accommodations or behavior plans) by going to the Tools menu/Labels and Batch Forms/Batch Forms for your entire found set (your caseload or school).

SIRAS Office Hours with SELPA for Training of Trainers (ToTs)/Advanced Users/District Administrators and 504/SST Modules are scheduled for the 2025-26 school year.

IMPORTANT Information for SIRAS Data Administrators in SIRAS

Get ready for Fall 1 reporting. Utilize the data monitoring checklist and SIRAS4Census day Padlet to prepare.
CALPADS and DRDP Due Dates have been posted for you HERE
Fall 1 Reporting meeting with Brian Marcontell and myself will be on September 5 from 8:30-12:30.

CALPADS Roadshow is scheduled for September 22.
Develop lists and reports for your director. Find Overdue meetings and/or Meetings without written consent using this help sheet.
Search for possible data discrepancies.

HS only: Students with missing transition services. Go to Compliance concerns/Missing transition services.

Preschool only: Update preschool program settings in September.
Review the 16.21 Report from CALPADS regularly to students new to your LEA who may need a plan adoption.
Remember to review the new 16.25 Report to help monitor initial evaluation timelines.
Search for students without a Case Manager and assign one.
Degree of Support: This field is now required for grades TK - 12^th with few exceptions and will be part of your Fall 1 reporting. Each of the students will need a value input for the Degree of Disability on the MIS page by October 1. There are two options ‘Mild/Moderate Support Needs - MMSN’ and ‘Extensive Support Needs - ESN’ Click here for more information about completing this field. Please work with your Director to use the tool tip next to the field for guidance on which to choose and determine your LEA’s process for this. You will find Predefined Queries for both Degree of Support for Disability needs reporting (found under Data Monitoring) and Degree of Support Required/Missing (under Compliance Concerns/Overdues).
The SIRAS Data Network meetings (Office hours with SELPA for SPED Data Specialists) have been scheduled for 2025-2026.
The schedule of Office Hours for SEDS Clerks is posted on the SIRAS Happy Fox support center.