Data Record – Current Data
Current data is the latest known information displayed on the MIS Summary and other non-form SIRAS screens. It represents what SIRAS currently understands to be true about the student.
Current tells SIRAS what is true now. An archived transaction preserves a dated reportable event.
Contents
| Current Data | Meeting Data |
| How Current Supplies Components | Archived Data |
| Timely Current and Historical Integrity |
Current Data – What SIRAS Knows Now
The MIS Summary contains the current student, status, plan, service, contact, provider, enrollment, and reporting information.
- Current populates a new IEP Manager event when the meeting is opened.
- Current drives searches, lists, caseloads, and census-day extracts.
- Current is copied into a manual Archive for Reporting transaction.
- Current should reflect the latest verified field information.
For Active, Pending, and Inactive meanings, see SIRAS Record Status.
Meeting Data – Proposed or In-Progress Changes
Information being developed in IEP Manager represents proposed or in-progress changes until the event is completed and finalized.
When a meeting is finalized:
- approved meeting data updates Current;
- SIRAS creates the associated archived transaction; and
- the archive supplies the applicable CALPADS components.
Until Current is updated and the transaction is created, searches, monitoring, and reporting may continue to show the earlier state.
How Current Data Supplies Transaction Components
| Current information | Archived component relationship |
|---|---|
| Status, eligibility, participation, inactive date and reason | SWDS |
| Referral, consent, evaluation, Last Annual, Last Evaluation and outcome information | MEET |
| Plan type, Plan Effective Date, program setting and related plan information | PLAN |
| Regular services associated with the plan | SERV |
To understand which components belong in an archive, see Archived Transaction Components: SWDS, MEET, PLAN, and SERV.
Archived Data – Historical Transaction
An archived transaction is a dated snapshot of the applicable Current or finalized meeting information. Archives may be created by:
- finalizing an IEP Manager event;
- using Archive for Reporting; or
- a specialized workflow such as Pending As Of, Plan Adoption, or a reportable inactive status change.
See Archived Transactions: Current Data, Components, and Reporting Status.
Keep Current Timely Without Rewriting History
When something changes:
- update Current using the real field date and verified information;
- finalize the meeting or create the required archive;
- confirm that the transaction was submitted and accepted; and
- correct Current and the archive separately when they contain different errors.
Keep Current accurate now while preserving each reportable event through the appropriate archive.
