A student left, how do we make a record inactive in SIRAS?

1. Look at the Exit Reason in CALPADS.
2. Compare the exit reason to the appropriate SWDS status sheet.
3. Use the appropriate Inactive Reason in SIRAS. (Inactive that changes SWDS from 1) (inactive that keeps SWDS at 1)

 

A new student has arrived, they are possibly eligible or being referred, what do we do?

Click here to see on boarding procedures.

 

How often do we send data?

That is a monthly task by default.
If this is a high volume IEP time period, or your district is trying to LEA Approve send Weekly or specific records as needed.

Minimally once a month regardless.
But the district should only wait a month if they have no errors.
Otherwise they need to keep sending until no more errors.

Fix the error in the data, then remove the posted error on the MIS to allow Siras to send the archived transaction again.

If the error comes back, the error was not resolved. Reach out to [email protected] for further guidance.

 

Why does Siras not send Referral Date in Annual Plan Reviews?
Because CALPADS Will reject the MEET file with MEET0597
[MEET0597] Special Education Referral Date, Value: YYYYMMDD - Invalid Special Education Referral Date

The only MEET records that CALPADS wants referral and parent consent dates are Initial Evaluations, meeting type 10.

 

How to send a meeting date (MEET only) when plan acceptance is delayed? To report the meeting date in a timely manner.
Make sure meeting is held, see slides 14, 15 Reason to archive active

How to report to CALPADS a student going from Not Participating to Participating:
See this Siras4Admins padlet page

How to send only specific records to CALPADS:
Used the flag for limited reporting feature.

 

Why are my report status = 'pending' records not being sent to CALPADS?

Are these amendments that have (Stay Put) in them?

If so these Plan and Service records can not be sent to CALPADS because they are stay put meetings where the parents have not agreed to the plan.

• CALPADS only wants Plan and Service records that parents have agreed to, not these.
• If the archived transaction is from an amendment, mark the archive as Do Not Report.
• If this was an Annual or Triennial meeting, check to see if the meeting has been reported correctly to CALPADS.
• If this was an Annual or Triennial, DO NOT MARK THE ARCHIVE AS DNR! SIRAS will automatically report the MEET only and not report the PLAN.
• ONLY DNR Amendments!!

In the screenshot below, the 10/17/2023 amendment will block the two archives above it from being sent until the 10/17/2023 archive is marked as Do Not Report.

 

See this page for more info about Pending archives

 

 

 

What date can the plan adoption admin placement meeting be?
It can be any date on/after district enrollment. See slide 12

 

 

 

Why does a meeting show as overdue in 16.21 in CALPADS but not in SIRAS?

There are several reasons:

• The meeting archive has not been reported to CALPADS yet, report status is still blue.
• The meeting archive was made DNR by accident, assuming the meeting happened, set the report status to Pending to report the meeting.
• The meeting in CALPADS was removed somehow. In this case, set the corresponding meeting archive in SIRAS to MEET only to re-report the MEET record.