SIRAS has many User Access Roles to create different types of tailored access.
- User Access Roles are assigned to accounts on the User Account Tab of the Manage Users/My Account area under the Tools menu.
- Only one district or school role need be assigned.\
- Some roles can be combined.
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User access roles at the district level are not meant to be combined with other district or school level accounts.
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If a user is a District SPED clerk, we would not also assign them as District Admin 1.
Most user accounts don't have any User Access Roles assigned.
These are what we know as 'general users'
General users will only see specific student records, user access roles added to a general user account will add more broad access.
If a staff person needs to see entire groups of student records, like at the school/site level or district level those are admin or site level roles.
Examples of commonly used Roles:
No Access Role
This is a 'General User', can only see individually assigned students.
504/SST Clerk
Grants highest access to the 504 and SST modules, to either individually assigned students or at the district level.
Can create records and users
504/SST Coordinator
Admin access, can create records but not users.
CALPADS Access
Combine with District level access to allow sending data to CALPADS.
District SPED Clerk
Grants highest level of access and should only be given to users who actually need this level of access.
They would be responsible for:
managing user accounts, manage transfers, resetting passwords, creating new accounts, assigning students, assigning schools, unlock MIS Summary page, reactivate meetings, etc.
This is the role that typically onboards incoming or makes inactive leaving student records.
For larger districts onboarding student records can be delegated to District Admin 1 or 2.
For Charter LEA's this is used instead of School level access.
Can edit provider assignments.
District Admin 1
Similar access to the SPED clerk but:
Can create records but can not create new users.
Can edit provider assignments.
This access can be be given to directors and trusted program specialists.
This can be given to office staff who onboard incoming students.
Can see students district wide or just individually assigned.
District Admin 2
Has the ability to add/remove providers to student records. No access to manage users or create new records.
Can not create new students or users.
Can update new record created by SIS integration and take scanned incoming IEP to make placeholder meeting for the incoming existing plan.
This can be given to office staff who onboard incoming students.
Can see students district wide or just individually assigned.
District Read Only
This can be for IT staff to assist in auditing SIRAS data with SIS data.
This can be for office staff to assist with filling out Forms Status in the IEP manager.
This can be for office staff to assist with uploading scanned documents for reference.
District Wide / Site Wide
Grants general user access but to the whole district or school(s) that are site assigned.
Can be useful for Nurse and other similar accounts that need to review any record in the district or particular sites.
Can see students district / site wide or just individually assigned.
Gen. User - Read Only
Grants access to only individual student records
Gen. User - Edit Providers
Grants access to only individual student records. Also allows adding other users to the same records the account already has access to.
This person can help maintain caseloads of their peers working on same records.
Can edit provider assignments.
Goals and Progress Service Log Only
Intended as add on for general user
Incoming School Read Only
Read only school level access to see incoming students
School SPED Clerk
Grants highest level of access and should only be given to users who actually need this level of access for the site.
Can be used for Charter School admins.
They would be responsible for:
managing user accounts, manage transfers, resetting passwords, creating new accounts, assigning students, assigning schools, unlock MIS Summary page, reactivate meetings, etc.
This is the role that typically onboards incoming or makes inactive leaving student records.
Can see students school wide or just individually assigned.
School Admin 1
Request and submit school transfers and add/remove school and providers to student records.
Can edit provider assignments.
Can see students school wide or just individually assigned.
School Admin 2
Can edit provider assignments.
Can see students school wide or just individually assigned.
School Read Only
Allows read only access to all records at assigned sites.
Allows user to upload scanned documents for reference.
SELPA User
Grants access to all records in all LEA of the SELPA assigned.
Can see students SELPA wide or just individually assigned.
SELPA User (no transfer)
Similar access to SELPA User but limits access from allowing or initiating transfer between districts.
Can see students SELPA wide or just individually assigned.
SELPA Read Only
Grants read only access to all records in all LEA of the SELPA assigned.
Service Log Only
Allows general user access to Service Log data entry only for individually assigned records.
Service Log Only (District wide)
Allows district wide general user access to Service Log data entry only for the entire district assigned.
Service Log Only (School wide)
Allows site wide general user access to Service Log data entry only for the school(s) assigned.
Translator (District)
Grants access to any record in District this user is assigned that has 'Translation Required' checkbox checked for a meeting and the 'Complete' checkbox not checked.
Translator (Individual)
Grants access to any record specifically assigned to this user that has 'Translation Required' checkbox checked for a meeting and the 'Complete' checkbox not checked.
Translator (School)
Grants access to any record in any school(s) this user is assigned that has 'Translation Required' checkbox checked for a meeting and the 'Complete' checkbox not checked.
Temporarily Block Access
Blocks this user account from logging into SIRAS.
How to Setup SST and 504 roles (pdf)
Siras Access Roles and Rights (Padlet link)
No User Access Roles = General User
User Access Role(s) assigned, look to description for what access is granted.
