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SIRAS Newsletter May 2024
IMPORTANT Information for all users in SIRAS
- IEP Implementation Monitoring: The CDE is monitoring a random sample of students from each LEA for the period March 1- April 29, 2024. The service log feature in SIRAS is a great way to document that services have been completed. As a reminder, a provider is able make a log note for multiple dates, both for individual students and group sessions using the service log feature in SIRAS. In addition, you can select the number of minutes served in a single click. Review the service log minutes report/export for your caseload to see if you have entered services provided, including those for whom you offered services, but were absent. See the Service Log help sheet for more information.
Schedule your remaining meetings for the year. Go to the Choose student list by clicking on the number of records below the SIRAS logo. Select Overdue from the Overdue menu and press Student Lists. Change the “as of” date at the top to 6/30/24 to find all students who have annuals or triennials due by the end of the school year. To view students who have annuals or triennials due within the first week(s) of next school year, adjust the “as of” date accordingly.
Finalize all open IEP meetings dated on or before 6/30/24: Review your meeting reports by going to the Reporting menu/Meeting Reports/Predefined Reports. Click on Meetings in Progress to locate all your open meetings in SIRAS. Follow up with Awaiting Consent meetings by sending a copy via mail, providing a copy for pick-up at the school, or do a home visit. Make sure your attempts are documented in SIRAS. Refer to the Parent Response Help Sheet for more information.
- Use the Student Data Overview links on your home page to monitor Upcoming and Overdue meetings. Review your open meetings regularly. Finalize IEP meetings as quickly as possible, right after parent consent has been received.
IMPORTANT Information for SIRAS Data Administrators in SIRAS
- IEP Implementation monitoring: The CDE is monitoring a random sample of students from each non-small LEA. Each LEA has received the list of students. You can upload the student list to SIRAS for easy queries and report review. Once this has been done, return to the saved query to review existing data in SIRAS for the students and enter any missing data. After entering all missing data, run the Service Log Minutes Export again with the minutes grouped. See the SIRAS support ppt resource to assist with this process.
- EOY CALPADS reporting: Thank you for participating in the EOY training. The ppt and recording have been posted on the SIRAS 4 Ventura Padlet.
- Continue practicing ongoing data monitoring procedures. These include addressing Errors/Warnings in SIRAS and in CALPADS/Certification Status, sending data to CALPADS, reviewing Predefined Queries, monitoring meetings for readiness to finalize, reviewing Statistical Reports and the New Referral List. See the SEDS Procedure Manual for a complete list of Data Monitoring Procedures.
- Updated Predefined queries and lists: Check out the new features using the link to SIRAS new features for more information.
- Review the Accountability Report (16.21) from CALPADS for overdue IEPs. Follow up with IEP teams and in SIRAS to make sure any missing data gets to CALPADS in a timely fashion. IEPs overdue since Census Day are priority, as the CDE will be monitoring them in August.
- Compliance Concerns: Address compliance concerns by reviewing the Overdue Monitoring Report (16.21) from CALPADS for all compliance areas (Annual, Triennial, Transition Regulations), as of End of Year (6/30). Follow up with IEP teams and in SIRAS to make sure the appropriate meeting data gets to CALPADS before staff leave for summer. Contact SELPA to schedule a district level EOY compliance review. It is most effective to include both the SIRAS Data Admin and District Admin to thoroughly address all concerns.
- Spring DRDP: DRDP data is due in SIRAS by Friday, May 24th. Refer to DRDP Help on the SIRAS4Admins Padlet
- Post-secondary outcome surveys: Post-secondary data is due in SIRAS Friday, June 28th. See the Post-Secondary Help on the SIRAS4Admins Padlet.
- Ventura County SELPA will host the CDE Spring CALPADS Roadshow. The flyer is linked here.
- Join SELPA for monthly SIRAS Data Network meetings (Office hours with SELPA for SPED Data Specialists).
- The schedule of SIRAS Support Zoominars/Office hours is posted on the SIRAS4CALPADS Padlet.
SIRAS TRANSLATION SERVICES:
Introducing Siras Systems' latest venture – a dedicated division committed to providing comprehensive language solutions for educational needs. From translating Individualized Education Programs (IEPs) and assessment reports, we've got you covered. Backed by a team of professional translators, we pride ourselves on delivering exceptional quality translations with swift turnaround times (within 5 working days, usually 3) at highly competitive rates (just .18/word). While currently specializing in English to Spanish translations, we're expanding our language offerings soon. If your school district requires expert translation services or interpreter assistance, reach out to Steve at [email protected] for a competitive cost and time estimate, or to address any inquiries you may have. Experience seamless communication and reliable support with Siras Systems Language Solutions today.
SST Tracker and the 504 Modules
>>> 504 Module - SIS Integration now available. Click here for more technical information
Contact [email protected] for a quote and to arrange
The modules employ Transfer buttons on the MIS Summary page which move the student record from one module to another (for example, SST to 504 or SST to Special Education). If your district is interested in using either the SST Tracker or the 504 Plan Developer email Siras Systems for assistance to get started.
Optional Costs:
- Customized 504 Forms
- SIS Integration of demographic and contact data
- Training & Workshops
SIRAS CCSS Goal Alignment to Assessment & Worksheet Project
Siras Systems is looking for volunteers to assist in the development of short assessment worksheets connected to the goal stems when developed in the GoalWizard. Our hope is that we can combine our resources and efforts to develop material for CCSS goal stems. SIRAS Systems will help coordinate and facilitate the development of the assessments, configure and import the files into SIRAS when complete. This project will take about a year to fully materialize. This cooperative effort benefits the outcomes of the students we serve. Users in the SIRAS family can easily and efficiently develop baselines, evaluate the student’s progress toward their goals, determine whether the goal is met and present this evidence at the annual review meetings. Your participation and contribution to this project as a SELPA would be greatly appreciated by many. All participants that assist would be added to our Acknowledgement page for professional recognition. If you are interested in assisting with this project, email Steve Ormbrek at [email protected]
