• This query finds students who had their Initial Evaluation within the last year, but were not immediately participating so marked as Inactive (Eligible NOT Participating), but now the Plan Effective Date is upcoming (within 1 month) or has passed. For all students who are now Participating, go to the MIS Summary and click 'Update and Report with Status: Active, Eligible and Participating'
• # of records found

This query finds records that had recent initials within the last year who have plan effective dates in the next month.

So for this reporting cycle (hopefully) only, we will do this for the initials from last June who return and do start participating this year.

When we find student that has returned, go to the MIS Summary page review the Plan Effective date and the district enrollment date.

These two dates need to be aligned so make the district enrollment date in SIRAS match the plan effective date.

If there is existing data that is old, we may see an error.

Lets say staff entered the district enrollment date based on IFSP enrollment or even general ed. enrollment

If the district enrollment date is left over as 12/13/2023 but the plan effective date is 8/7/2024 (services starting next year)

and use the 'Update and Report with Status: button, we will get an error.

Here SIRAS detected a district enrollment date that was not updated.

Make sure to update the district enrollment date.

What we want to do is make sure that the SIRAS district enrollment date is the enrollment date for the year they start participating.

So be sure the plan effective date is correct and matches the estimated service start dates.

If the student starts at a later date than the originally estimated plan effective date, we can adjust for that by using the 'confirm participation' dialog box.

In the screenshot example at the bottom, the original estimated plan effective date was 9/25/2024, but when that time came around the student didn't actually start participating until 10/1/2025.

In that case we can just adjust the district enrollment date in SIRAS to be when they started participating.

This is easier than opening the archive to manually adjust the plan effective date after the active archive is created.

What it will do is make the record active and update the original initial IEP archive to be active and send the updated SWDS, PLAN and SERV records.