Next Year’s Data section and related forms

There are special forms called either Revision to Next Year’s IEP or Record of Change.  These forms are tied to the Next Years Data section under the Student Info menu.  The forms and the Next Years data section are connected.  Use this section to develop matriculation lists from the Student Lists.  If you enter a Next District, that district’s Sped Clerk will be able to view that student as ‘Read only’ (except for the Next Years Data section) after she clicks on the little school house  in the upper right-hand corner and then checks ‘Only incoming students’.

At the end of the school year in mid July SIRAS Systems will do a ‘roll over’ which will automatically replace the next year’s data into the current data.

 

Student is an English Learner, but no ELD page came up

Check the demographics tab to be sure the student is listed as EL.  If not, the page will not come up.  If a student is found to be not eligible on an initial or no longer eligible on a tri, the page will disappear as it is no longer needed.  Also, this page does not come up for preschool students since their ELD information is at the bottom of the Preschool page.

 

Where are the Spanish forms?

Spanish forms do not appear until after you submit the English version of the form and check the Translation needed box on the IEP Manager (on the blue bar across the middle of the page).  It is suggested that you do not check this box until after all the English forms are complete because the information on the Spanish forms comes over directly from the English Forms.  If you open the Spanish form and save in SIRAS and then make further changes to the English form those changes will not be reflected on the Spanish form.  If you need to access the Pre-Meeting meeting forms in Spanish, fill out the English forms, check the translation needed box to bring up the Spanish Pre-Meeting forms, and print the needed Spanish forms.  It is recommended that you then uncheck the Translation needed box so that other users will not be tempted to open the Spanish forms before completing the English forms.

 

Where is the parent contact log?

 If there is an open meeting, you can log contacting the parent/guardian by clicking the 'Record Contact Attempt' button and entering the date/time contact method and related notes.

If you do not have an open meeting. go under Student Info to Student Profile to the Student Notes tab. You can put notes in there for various reasons, one of which is Parent Contact. You can start a new note each time or just continue to add more info in the same note if it is about the same topic. To view all notes about all students on your case load, go under Report to student Lists to the Notes List.

If you are in the process of setting up an IEP meeting and want to keep track of parent contacts to schedule the meeting, you can use the Notes box on the IEP Manager.  These notes will be retained when you finalize the IEP, but they will be located on the IEP Manager rather than in the Notes List.

 

Does SIRAS have a place to figure out % of time in Gen Ed class?

Yes, this will have to be done by clicking on the little calculator button next to the ‘% Time in General Ed’ field.

Where is the Data Collection form in SIRAS?

Go under Student Info to Data Collection and Progress Reports and Select Data Collection then click on "Print Data Collection Grid".  That will generate the form you can print off to collect data about progress toward the goals.  That same screen allows you to enter data you have collected (Click on Add Data Collection Date to record progress data directly into the program.  If you do this over time you can generate a graph to show the student's progress toward the goal.) The graph will average one line for each Area of Need.  Also, use the filters to isolate Area Of Need or Person Responsible.

 

Completed an initial IEP and found the student “Not eligible”.  Forms that were not required are still on the list and printed as a part of the IEP.

It appears you filled out those forms prior to determining the student was not eligible and sent them to SIRAS.  Therefore, the program retained the information as though they were submitted as “optional” forms even though they were not required.  If you do save forms that are not required for the meeting the box next to the form will turn red, and there will be a “Delete" button underneath the word Submitted.  This allows you to delete the pages not required for the meeting that were submitted in error. 

 

Accidentally submitting an optional form that I really didn't want.

All optional forms have a delete button underneath the word "Submitted" so the user can delete the form if it was submitted in error.  Required forms cannot be deleted (except as noted above) but they can be changed/modified by reopening the form and making any corrections needed.  To delete a submitted form, click the red 'X' to the right of the form link.   

 

Can’t find the forms for Assessment Reports

Not all SELPA use this feature.

Assessment Report templates can be found under Tools in SIRAS.  They are designed to be downloaded to the provider's computer to use as a template it for writing reports.  Once you download a template onto your computer, you can customize it by adding your name and title as well as language you customarily use in your report and save a master template on your own computer.  Once you have written a report and are ready to upload into the student’s record, go under the Student Info tab to the Student Profile/Documents Folder.  There you will see as simple download feature.  Select the Category of Assessment Report, type in the name of the report (e.g. Psychoeducational Report) as well as the date of the report.  Then browse to find it on your computer and “open” it.  It will then come over and be ready to “upload”.   It is recommended that you change the report to a PDF before uploading so it is locked and cannot be changed.