Siras Systems Newsletter - October 2023

IMPORTANT Information for all users in SIRAS

• Upcoming 504 Reviews and Reevaluations: SIRAS reminds users of upcoming and overdue meetings using color coding.  Yellow signifies upcoming and red signifies overdue. The terms “upcoming” and “overdue” are suggestive of IEP timelines for annuals and triennials.  Periodic reviews and reevaluations usually follow IEP timelines, annually for reviews and every three years for reevaluations.  Check with your district for timeline guidelines.

• Use the Student Data Overview links on your home page to monitor your caseload. Review your students who have overdue or upcoming meetings (annuals due within the next 30 days and triennials due within the next 75 days).
  

• Review your open meetings regularly. Finalize IEP meetings as quickly as possible, right after parent consent has been received. Finalized IEPs are sent to CDE as they occur throughout the year. The absence in reporting of a timely IEP meeting appears late.

  Review eSignature request completion: Check your Incoming Messages on the homepage to see completed signature requests.  Go to the meeting in the IEP Manager to verify all needed signatures have been received before finalizing.
  

• Service logs: Document the completion of an IEP service, a supplementary service, an evaluation, or the hours a student worked using the service log.

IMPORTANT Information for SIRAS Data Administrators in SIRAS

• User accounts for agency staff: A new process for SIRAS accounts is underway for staff from agencies.  Contact [email protected] for account creation.
   

• CALPADS Fall 1 snapshots will soon be available. Review reports from CALPADS, make needed changes to SIRAS records, and send/re-send to CALPADS.  Follow the Data Monitoring Procedures posted on the SIRAS4Admins Padlet prior to meeting with SELPA.
   

• Schedule SELPA and/or SIRAS Fall 1 review meetings now.
   

• A list of 2023-2024 SELPA Reporting Due Dates is linked here. In addition, reference the CDE Fall 1 2023 suggested due dates/checklist.

• Preschool only: Update preschool program settings for Census Day reporting.
   

• Print Census Day reports on October 4, 2023. Utilize the SIRAS4CensusDay Padlet as a resource for preparing your data and to access the Census Day reports checklist.
   

• Get ready for Fall 1 reporting. Utilize the data monitoring checklist and SIRAS4Census day Padlet to prepare.

• Review Accountability Reports in CALPADS on a regular basis. 7 and 16.8 generate a to-do list of IEP meetings that need to be completed. After the meetings have been held, finalize, and send them to CALPADS.  Review/correct if needed, the meeting delay reasons on 16.8 report for Fall 1 reporting.
   

• The deadline for Fall DRDP data in SIRAS is December 15, 2023. Report students with all Unable to Rate on the DRDP Exception list and access DRDP Help on the SIRAS4Admins Padlet.

• The schedule of SIRAS Support Webinars/Zoominars is posted on the SIRAS4CALPADS Padlet.

   

  SST Tracker and the 504 Modules

  >>> 504 Module - SIS Integration now available. Click here for more technical information 

       Contact [email protected] for a quote and to arrange

  The modules employ Transfer buttons on the MIS Summary page which move the student record from one module to another (for example, SST to 504 or SST to Special Education). If your district is interested in using either the SST Tracker or the 504 Plan Developer email Siras Systems for assistance to get started. 

  Optional Costs:

  - Customized 504 Forms
  - SIS Integration of demographic and contact data
  - Training & Workshops

   

SIRAS CCSS Goal Alignment to Assessment & Worksheet Project

Siras Systems is looking for volunteers to assist in the development of short assessment worksheets connected to the goal stems when developed in the GoalWizard. Our hope is that we can combine our resources and efforts to develop material for CCSS goal stems. SIRAS Systems will help coordinate and facilitate the development of the assessments, configure and import the files into SIRAS when complete. This project will take about a year to fully materialize. This cooperative effort benefits the outcomes of the students we serve. Users in the SIRAS family can easily and efficiently develop baselines, evaluate the student’s progress toward their goals, determine whether the goal is met and present this evidence at the annual review meetings. Your participation and contribution to this project as a SELPA would be greatly appreciated by many. All participants that assist would be added to our Acknowledgement page for professional recognition. If you are interested in assisting with this project, email Steve Ormbrek at [email protected]