Help with the Low Incidence Equipment Module

 

The Low Incidence Equipment module is an optional SIRAS feature selectively enabled for specific districts with restricted access rights.  The module is used for tracking purchases, inventory, budget totals, and vendors.

 

Purchase Orders

The main starting point for the Low Incidence Module is a list of Purchase Orders for the SELPA, with Search capability.  Expand the Search Criteria to create a query by date range, vendor, budget code, etc.
 

Order Detail

This tab is for data entry of Purchase Orders. Each purchase order has the following data points (most are optional)

 

• an automatically-generated ID
• a customizable Purchase Order Number
• Order Date
• Contact User assignment
• Vendor assignment (see Vendors)
• School Delivery Site
• Budget Code (see Budget Codes)
• Inventory items list (multiple allowed)
• Shipping and handling cost
• Freight cost
• Date Received
• Date Paid/Completed

Inventory

Each purchase order will have one or more inventory items associated with it.  The status of the equipment can be tracked in this tab.

 

 

Budget Codes

Budget codes will be assigned to each purchase to group totals by category.

 

Every year by June 1st the upcoming year's SELPA Budget Codes must be updated for the coming year.

It needs to be done this early to allow staff at the end of one academic year to prepare request for the coming academic year.

 

Vendors

A managed list of Vendors (companies who sell equipment) which can be associated with each Purchase Order.