There are times when as of today (well after the current census date) we have to create an archive to fix a CALPADS error.

But the problem is that an annual or plan review has been held after the census date to creating an archive today reflects a whole new plan.

Ex. PLAN0619

Student turned 5 in August just before first day of school on 8/21 and needed the updated 400 program setting sent at the time but it was missed.

Today is October 15 and there was a plan review that happened on October 8, after the first Wed. Census date.

If we try to 'archive' the updated plan today, it will reflect the plan of the meeting held after Census on October 8th.

This is where the 'Back In Time' solution comes in handy.

How to do it:

1. Click the Archive for reporting button.
2. Select Addendum/Amendment
3. Leave the Report Event as of 'today'
4. Make note of an earlier archive with a screenshot
5. Open the archive with todays datea
6. Click open archive for editing
7. Put back the old last Annual date
8. Put back any other older data
9. Ensure the correct program setting is place
10. Change the report event date to be the 'back in time date' of when we want the amendment plan to be in effect.
11. In this example the first date the student was 5 and enrolled so we roll it back to the example date of 8/21
12. Save the new date
13. Now we have created an archive that for all intents and purposes 'could have' been created 2 months earlier
14. Send data