_Procedures_|

SWDS | MEET | PLAN | SERV

 

SWDS Student with disabilities status file

SIRAS In/Active Status is SWDS (PPT in Padlet link)

 

• Once a SWDS record has been set in CALPADS, it stays. (Assuming it's correct!)
• Changes in status are reflected by new SWDS records
• They are created automatically if the entire IEP process is being recorded in SIRAS.
• For incoming records where SIRAS is not updated, get existing or new record created to reflect the incoming plan.
• We can use plan adoption archives to send SWDS = 1 as of district enrollment date.
• If we see SWDS 1 in CALPADS, we assume the record has active status = active in SIRAS
• If we see SWDS 2,3 or 4 in CALPADS, we assume the record has active status = inactive in SIRAS or pending if staff need to hold a meeting, just don't remove the inactive data when making the record pending.
• We don't edit the exiting archives with the older date and status. The data needs to be left alone.
• The report status of a plan adoption archive  set to SWDS Only will send SWDS 1 effective as of district enrollment date.
• Make sure report event date matches district enrollment date.

 

1. Special Education Status Effective Start Date
2. Special Education Status Code
3. Non-Participation Reason Code

 

Special Education Status Effective Start Date

If the status of this student is not changing from the previous district to your district, no new status effective start date needs to be sent. (SWDS0618)

This date is automatically set during initials as of the meeting date.

This date can be set by district enrollment date of the archive.

 

Useful in scenarios 4 RTP

 

Special Education Status Codes

 

1 - Eligible and participating

2 - Eligible and not participating

3 - Eligible and not enrolled

4 - Not Eligible

 

See CALPADS CFS Documentation file (external link)