February 2024

Steve Ormbrek

Feb 12, 2024

IMPORTANT Information for all users in SIRAS

Form changes: Supplementary / ESY Services / Transportation form has been updated. The order of the page has been rearranged and now you will see the page laid out with ESY Services first, Transportation second, and Supplementary Supports last.
There is now a dropdown menu (provider titles) for the “Responsible Personnel” box on the Supplementary Page. This dropdown allows you to choose from a list of who is responsible for each support.
In addition, you are now able to add a second page in order to add additional Supplementary Supports.

Annual IEP implementation monitoring: This spring, the CDE will be collecting service data for a random sample of students from each LEA. The service log feature in SIRAS is a great way to document that services have been completed. As a reminder, a provider is able make a log note for multiple dates, both for individual students and group sessions using the service log feature in SIRAS. In addition, you are able to select the number of minutes served in a single click. Check out the Service log video for more information.

Get Ready for Spring ELA, Math, Science and EL testing:
- SIRAS can now send SBAC/ELPAC/504 accommodations data to TOMS with the SIRAS to TOMS API connection. Contact [email protected] for more information on enabling this included feature.
- The statewide testing windows open soon. Review your SBAC/CAA/ELPAC data in SIRAS. Your district will likely export supports and accommodations for TOMS 1-2 weeks prior to the first day of testing in your district. If needed, schedule IEPs to make necessary changes prior to the data export(s). The TOMS Export Procedure Help Sheet contains guidance for case managers on data review, for SIRAS administrative staff on the data export for TOMS and for test coordinators on the upload of test supports and accommodations to TOMS.
- CAASPP and ELPAC supports for 2023-2024 have been updated by the CDE and are updated in SIRAS. New UDA menu updates have been deployed to SIRAS.

Use the Student Data Overview links on your home page to monitor Upcoming and Overdue meetings.

Review your open meetings regularly. Finalize IEP meetings as quickly as possible, right after parent consent has been received.
DRDP: The SELPA has now submitted the Fall DRDP to DR ACCESS. Now is the time to print your reports directly from DRDP. The information can be used by the IEP team and shared with parents.
All 504/SST Module users are invited to attend Office Hours with SELPA. Find the schedule with zoom link here.

IMPORTANT Information for SIRAS Data Administrators in SIRAS

Now that the Fall 1 is over, print your certified reports and continue practicing ongoing data monitoring procedures. These include addressing Errors/Warnings in SIRAS and in CALPADS/View Submissions, sending data to CALPADS weekly, reviewing the results of your Predefined Queries for Compliance and CALPADS concerns, monitoring open meetings for readiness to finalize, reviewing Statistical Reports from SIRAS, reviewing your New Referral List and archiving records with Parental Consent. See the SIRAS4Admins Padlet for a complete list of Data Monitoring Procedures.
Save your Fall 1 CALPADS 16 dot reports for future use. Utilize the data tracking worksheet to summarize the data from CALPADS reports.
Register now: The Spring EOY meeting for SIRAS and CALPADS data administrators is scheduled for April 30, 8:30-11:30 via Zoom. The flyer is linked here.
Register now: Ventura County SELPA will host the CDE Spring CALPADS Roadshow. SIRAS and CALPADS data administrators are invited to attend in person on May 20, 10:00am-1:00pm. The flyer is linked here.
Join SELPA for monthly SIRAS Data Network meetings (Office hours with SELPA for SPED Data Specialists).
The schedule of SIRAS Support Zoominars/Office hours is posted on the SIRAS4CALPADS Padlet.