Accessing SIRAS information
Determining proper access (Internal SIRAS account)
User Access Roles for SIRAS accounts
Admin. SELPA level
Admin. LEA (district) level – Report Data or not
Admin. Site – (school) level
Provider Default, no role = General User
Provider – Edit vs Read Only (Internal SIRAS account)
Individually assigned (General User)
District wide (Admin for Psychologists, Nurses)
Site wide (Admin for Psychologists, Nurses)
Remote Access (External access to SIRAS data)
Links to Parents / Gen. Ed. Staff
Requesting Information update from someone
Displaying Information to someone
SPED/504 info to SIS via Integration
Service info to MBT via Integration
Using SIRAS as Administrator
MIS Summary based
Setting up user accounts for other SIRAS staff
Modifying existing users
Transferring existing user accounts from other district or SELPA
Creating new user accounts
Setting up incoming or existing records for use by other staff
Creating records
Requesting records
Activating records
Assisting with data entry error
Assisting with Form Manger Meeting Events
Closing out records of leaving students
Closing out Form Manager Events with errors or abandoned
Inactivating records
Other Procedures
Training/following local SELPA/LEA (district) procedures
Training/following SIRAS/CALPADS/TOMS procedures
Follow CDE/CALPADS procedures for reporting data to CALPAD/TOMS
Reporting Eligibility Changes
Reporting Special Education Status changes
Using SIRAS as Provider
Forms Manager based
User account created and set up already
Knowing District contact for assistance
Know [email protected] for assistance
Ability to customize their own SIRAS account
Crowd-sourcing record access
Using Manage Case load
Contacting District SPED for assistance
Procedures
Documenting Eligibility Changes in Forms manager
Documenting Participation Changes in Forms manager
Documenting Parent Response and signature attempts in Forms manager
Documenting Services Attempted/Provided in Service Logs
Support of SIRAS
User Support
Training of users by Zoom or in person
Online user manual documentation
Office Hours
Email distribution lists
Testing of new features in Training
Complex user access control
Happy Fox ticketing System
Testing of fixed features in Training
Data Support
Data entry configurations
Manual UI (user interface) data entry for student record preparation
Form level data entry for providers doing IEP/504/SST work
Archived transaction data entry for Admin CALPADS data fix
Complex internal SIRAS data configuration
English/Spanish IEP element label to CALPADS code conversion
English/Spanish Accommodation element label to TOMS code conversion
FTP integration capability
SIS data to SIRAS
SIRAS data to external systems
API integration capability
SIS data to SIRAS
Development of SIRAS
Environment
Azure Hosted for SQL
Middleware to allow any DB if not SQL
Java script for UI as seen on Web
Security
Restricted firewalled access to development network
Layers of UI security features within the forward-facing website
Support of Development
Requesting new features
Testing new/existing features
SIS Integration Audits
Hosting
URL Maintenance
Certificate Management
Security Audits
Data Reporting
CALPADS SWDS, MEET, PLAN, SERV files
TOMS Accommodations
504 Accommodations
SIRAS Staff Policy
Staff protocols for setup, maintenance and support of:
SIS data Integrations
FTP based data integrations
SIS Student Information Systems
MBT Service Logs
API Based data integration
Aeries SIS
State level TOMS accommodations updates
SSO (single sign on) User Account Integrations
Staff protocols for setup, support and maintenance of:
State reporting codes
Ex. Disability of ‘Visual Impairment’ [250]
CDE provider codes
Ex. Riverside Unified District [3367215]
Staff protocols for dealing with support requests by:
SIRAS SELPA/District/Site provider staff
With active or inactive accounts
Regarding data or user inquiry
Non SIRAS SELPA/District/Site/provider staff
Regarding data or user inquiry
Parents and/or Counsel
Regarding data or user inquiry
Potential Phishing attacks
SIRAS Client Policy
Form preferences per SELPA
Form customizations
Custom District SIS Integration preferences:
Support preferences
Contact District SPED before SIRAS
Notification to SELPA of District Issues
