A Student Transfer may only be executed by the Sped Clerk and the District Admin 1 access users.

Direct Transfer

A student may be transferred to another District or School by navigating to the student’s MIS Summary page. The student’s record will need to be unlocked by clicking the unlock button, only available to Admin users.

Once the record is unlocked, the Admin may change the District or School directly on the MIS Summary page. Changing the district attending, district of residence, or school constitutes a transfer and will log a transfer record.

Request Transfer

A student new to a district or school may not be new to SIRAS. A new student may have an existing record in SIRAS.  The Admin can navigate to Tools à Request Transfer to search for an existing student record before creating a new student record in SIRAS. 

Enter the student’s SSID under the Find Candidate Student Records page and click on Find Matching Records. Partial first name, partial last name, or the student’s birthdate may be entered as well. Do not try to search for the student by completing all the fields. The more variables may limit the ability to search and reduce the chance of finding the student. It is recommended to use the SSID if known.

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Make the request by selecting the district, school and the case manager if know.

 

Once the student record is found, the Admin can specify directly what District and School the student will be going to. Use the School Type choice to select other schools besides public schools. Click on Create Transfer Request to send a request. The Sped Admin from the other district/school can accept or cancel the request depending on the circumstances. Whomever requested the transfer will be notified on the Home page when the transfer is accepted or denied.
 

Sending Transfer

The Admins Home page will list the current Transfer Request. Each request will show when it was initiated, information about the student, where the request is coming from, and where the request is going.

There will be an option to accept, send, or cancel the request.  The Admin from the sending district can specify a reason for cancelling on the SIRAS Home Page under the Student Transfer tab

The Admin from the sending district can also allow the requesting district to have read only preview until the transfer can be accepted.

Individual transfers are logged under the Student History.  

 

 

 

 

 

Transfer Rules

· Records that have an open meeting cannot be transferred. The meeting must be finalized or deleted if no longer needed.

· Records that are Inactive will be made Active upon transferring. A record that was Exited and Returned to Regular Education will be left Inactive, so the receiving district can start a Secondary Initial Evaluation.

· Records being transferred from one SELPA to another also must be Inactive and given exit information when appropriate.

· During the CALPADS EOY Deadline period, when SELPA is making a final review of the CALPADS data, transfers will not be permitted.

· An Admin will see Accept, Send, and Cancel as options for a Transfer.  Accept indicates accepting the Student Transfer. Send indicates sending the record to another district/school. Cancel indicates that the transfer is to be undone with no action.