The SIRAS Home Page is like a dashboard of a car giving the user an overview of the status of their record and what's going on with your SELPA, district, school or caseload. It is the center of the program and should be reviewed every day, particularly if you are the CALPADS Clerk or a District Admin 1 user. You can always return to the SIRAS Home Page by clicking on the Siras Systems logo located in the upper left-hand corner.

 

Bulletin Board
At the top of the SIRAS Home Page is the Siras Systems and/or SELPA 'Bulletin Board' that communicates to all users of various matters. The default bulletin is the SIRAS/SELPA information.  You can also view the monthly SIRAS Newsletter which is also found at the bottom of the SIRAS login page by clicking that button. The District CALPADS Clerk can create a district bulletin board by going to Tools menu and then to SELPA/District/School Admin.  Click on the 'Edit' button and create your district bulletin board.

(Editing Bulletin Board for Admins)

 

 

Below the Bulletin Board are tabs for organizing and  Meetings; view and compose Incoming Messages; and for the Admin user to accept or deny Assignment Requests and to accept Transfers.  Many of these tabs are collapsed to save room which are noted by a +; to open the tabs just click on the tab's header.

 

Student Data Overview tab

 

This tab provides an overview of both current meeting alerts and compliance review for the SELPA; the District; the school or the General User's caseload depending on the users level of  SIRAS access. 

 

Current Meeting Alerts

The links and graphical wheel provide an overview of currently overdue and upcoming meetings that need attention.  By clicking on either the Pending Referral, the overdue or upcoming Annual/Triennial, etc. area on the graph will generate a list of those students in the Choose Student list.

Compliance Health
The compliance gauge provides the user with a visual graphic with the compliance (DINCs) of the SELPA; the District; the school or the General User's caseload depending on the users level of  SIRAS access.  This graph considers Initial eval 60 day timeline; 3rd Birthday timeline; transition regulation question; out of compliance IEP and Evaluations where the actual meeting exceeded the deadline.

Located below the Overall Compliance Health gauge are the Compliance Concerns summary by district and school and ranked as a percentage by the most out of compliance to the least.  Only the districts or schools that have compliance issues will be listed.

 

• A SELPA user would see a summary of the entire SELPA by district. SIRAS ranks the districts within the SELPA by compliance status (the most out of compliance would be on top). Clicking on the district will allow the SELPA user to see a summary of that district.
• A District user would see a summary of the district by school.  SIRAS ranks the schools within the district by compliance status (the most out of compliance would be on top). Clicking on the district will allow the SELPA or District user to see a summary of that school.
   

Clicking on the district or school will generate a summary for that district or school.  Clicking on the number link to the right of the school or district will open the Choose Student List showing those students with the compliance issues to review.

 

Meetings tab

 

Choose Meeting List

Click the 'Choose Meeting List' button to see the list of predefined meeting queries.

Magnifying Glass -

This button finds the students seen in the '## Meetings Tab into your current found set.

 

Find [types of meetings] that are for [types of students]

Providers can easily manage meetings by using the sort fields. If you have Admin Access you can check the 'Assigned Student only' checkbox and SIRAS will filter out only those students who you are a Provider for.  It is important to review and Finalize all meetings that have been 'Held'.

 

(Meeting Report Help)

 

 

Transfer Request tab
Here adminstrators will see the 'Requested Transfer List'. 

When students enroll in a new SIRAS district after leaving your district, the next district staff or SIS will request the current data.  Your district will need to approve the Requested Transfers in this area.  Once a transfer is sent, your district will no longer have access to the current record, but will still be able to find historical archives for that student with the correct queries.

All transfers will need to be resolved by clicking 'Send' or 'Cancel'. The receiving district will get a SIRAS message once this happens.  If you cancel a transfer, enter a reason, as well as follow it up with a call to the sending district. If you want to allow the requesting district to review the record for a period before you send it, check the 'Allow Preview' checkbox.  You can generate a Transfer History report for your district by clicking on that link below.

(Request Transfer Help)

 

 

Caseload Assignment tab
CALPADS Clerk or District Admin 1 access users can approve or cancel requests for students to be assigned to caseloads.  Once the assignment is either approved or denied that student will be added or removed from the Providers caseload.  A SIRAS message will be sent to the user when that happens to let that provider know of the change.

(Manage Caseload Help)

 

User Transfer tab

Here administrators can view, approve, or deny requests to reassign users from one district to another (User Account Transfer Help)

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Incoming Messages tab

Use the Upcoming Messages tab to view incoming messages from the system. 

SIRAS will automatically send a message when:

•  Link recipient has signed the form/
• Student has been added or removed from your caseload
• When the IEP translation has been completed.

And a variety of other items.  It is important for all users to routinely check their messages.  Messages can be archived or deleted.  Throughout SIRAS, when you see a user's name like on the Provider tab, by clicking on the users name will allow the user to send a SIRAS message to that user.