Students matriculate out of one program setting into another when they turn 5 years old.

Students matriculate out of one program setting into another when the IEP team changes the setting of how the student receives services.

Students matriculate out of one program setting into another when they are enrolled in different schools. Ex. Public to NPS or Public to Private.

 

Decision tree help for determining Program Setting for LRE:

- Preschool LRE Decision Tree Ages less than 5 or age 5 in preschool only

- LRE Decision Tree for Kinder and TK Ages 5-22

 

When updating Program Setting -> Verify% in Gen. Ed. values in case they are changing too.

 

How to fix program setting:

1. Change it and archive it and report as of plan effective date, the report event date of the archive.
2. Change it prior to next meeting and let meeting archive plan report the new program setting as of the plan effective date.
3. Find an older archive that has bad data, fix it and resend as PLAN Only. (Click here for more information on reporting specific archives.)

 

 

 

PLAN0619F1 errors result in when students who have a perfectly good preschool appropriate program setting in their PLAN file in CALPADS now, will be turning 5 and in Kindergarten prior to the upcoming Census date in October typically.  This is happening year round but a majority of the updates occur at the beginning of each school year.

In addition to looking for students who will have outdated plans if not replaced prior to LEA Approve, we also need to look at students turning 5 years old who may still have blank % in Gen. Ed values.

 

The tools SIRAS has available now for this task can be found under /predefined queries/compliance concerns.

 

KDG requiring updated program data

This button will find all students who already are 5 and in Kindergarten who have an outdated program setting.

Once we find them, we update the program setting on the MIS page and archive it no earlier than their 5th birthday and a date they are enrolled.

 

Program Setting 203/204 for Grade > PRS

This button will find all students who are now in TK or above that still have a preschool setting based program setting,  these must be reviewed with your program specialist, director, or your SELPA contact to fixed as appropriate.

 

What if I fixed some and forgot to archive them?

Don't worry, under predefined queries/data monitoring, look for the 'Program Setting changed, needs reporting'

That button will find all the records where program setting has been changed but not archived yet.